Logistics Specialist

Background Information - Job-specific

UN Security Council Resolution 2720 (2023) mandates the establishment of a mechanism “for accelerating the provision of humanitarian relief consignments to Gaza through states which are not party to the conflict, consulting all relevant parties, with the goal of expediting, streamlining, and accelerating the process of providing assistance.” The United Nations 2720 Mechanism for Gaza will be built to include all the commodities that are necessary to ensure effective response to the needs of 2.2 million residents of Gaza (throughout the Strip), encompassing humanitarian, reconstruction, and early recovery needs.

Functional Responsibilities

Under the direct supervision of the Cyprus UN2720 Coordinator the Logistics Specialist will be responsible for the following:

1. Work on the logistics strategy of the Mechanism

   • Define logistics strategy within UNOPS policies and procedures and ensure effective integration of logistics operations.

   • Coordinate the establishment of reports based on logistics movements and distribute them according to requirements.

   • Advise on logistics management and structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the logistics strategy.

     1. Manage logistics Operations

        • Manage logistics operations including all logistics assets to ensure timely and cost-effective delivery of UNOPS projects.

        • Provide technical logistics coordination and support to on-going air, land, sea, or rail operations across the UN2720 response.

        • Coordinate logistics operations with other organisations, including private sector and humanitarian partners.

        • Identify, mobilise resources, implement and report on special logistics operations.

        • Ensure the integrity of transport information, including commodity tracking.

        • Prepare and maintain transport information for reporting purposes.

        • Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.

        • Ensure effective Landside, Transport, Storage and Handling (LTSH) management including project budgetary review and regular LTSH reviews

          1. Quality Control and Quality Assurance

             • Ensure effective commodity management and quality control

             • Ensure warehouses are managed in accordance with minimum standards.

             • Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews.

               1. Knowledge management and knowledge sharing

                  • Ensure that all staff are adequately trained, and identify any additional training needs to achieve high working standards.

                  • Organise, lead and participate in regional logistics meetings, including logistics cluster meetings.

                    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                  • Support UN2720 staff in other offices.

                    3. Monitoring and Progress Controls

                    • Logistics services delivered per project agreement.

                    • Demonstrated ability to work collaboratively as part of the UN2720 team.

                    • Operational coordination with private sector and humanitarian partners built and maintained.

                      Competencies
                      Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
                      Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements

                      a. Education

                    • Master’s degree or equivalent in business administration, engineering, computer science, statistics or economics (preferably transport economics), or equivalent professional experience or extensive relevant logistics experience.
                      
                      
                  • A first-level university degree in combination with required qualifying experience may be accepted in lieu of the advanced university degree

                    b. Work Experience

                  • A minimum of five (5) years’ professional experience at the international level or in combination with three (3) years at the national level, in advising on, implementing policies and procedures to deliver a range of complex logistics programmes and services.

               2. Experience implementing or coordinating humanitarian logistics operations.

             • Experience implementing shipping logistics operations a strong advantage.

               c. Language Requirements

             • Fluent English is required.

               Contract type, level and duration

             • Contract type TA
          2. Contract level TA P3
        • Contract duration: End of March 2025, with possibility of extension depending on budget availability and satisfactory performance. For more details about United Nations staff contracts, please follow this link:
          https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx
          
          Additional Information
          

        • Please note that UNOPS does not accept unsolicited resumes.

     2. Applications received after the closing date will not be considered.

   • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

2. UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.