Role and Responsibilities
The purpose of the Logistics Admin Technical Assistant position is to ensure smooth and efficient support to project/program implementation for NRC core competencies in provision of humanitarian assistance to IDP, retunes, refugees and host communities.
Generic responsibilities
Ensure adherence with NRC policies, tools, handbooks, and guidelines. Support implementation delegated CC project portfolio according to plan of action. Ensure proper filing of documents.ย Assist in promotion and sharing ideas for technical improvement. Assist in coordination with relevant partners/ Sector.Specific responsibilitiesย
Store managementย
Handles goods receipts and properly stores and ensures that all the proper documentation is handled and managed in a professional way. Maintains an accurate and timely record keeping in accordance with all finance and logistics formats and procedures. Ensures storage areas are kept clean and always organized and reports immediately to Logistics Officer or Area Manager at Assosa if any problems relating to the safe storage of stock. Reports and updates the stock balance weekly, monthly, and quarterly and submit to the Logistics Officer atย Assosa office. Carries out daily, weekly, and monthly stock reconciliations. Reports any obsolete, damage, loss, or missing items. Conducts inventory control/check periodically through physical count as per NRC policies and procedures.Procurement-
Assist in Ensure that all NRC procurements are always completed according to procedures and within the minimum timeframes stipulated for each of the procurements. ย Assist ensuring all NRC procurement processes are done according to the correct policies, procedures, SOPs, and lead-times at all times.ยFleet Managementย
ย Assist to ensure maximum fleet efficiency and effectiveness through planned resources allocation and maintenance in accordance as per NRC transport guidelines and manufactures recommendations.Warehousing and Asset Management ย
Assist Logistics Officer in Ensure that all items moving through stores are handled in accordance with NRC policies and procedures, in a timely and efficient manner. Supportย Establishment, operation and control of warehouse management and stock inventory in accordance with NRC warehouse guidelinesPersonnelย
Line manages driver and guards and ensure a motivated, dynamic, result focused team, with clear roles and responsibilities, by providing support, direction and clear decision making on all logistics issues. Carry performance management of the driver and give constructive feedback for improvement.ยAdministration
Competencies ย
These are skills, knowledge and experience that are important for effective performance.ย
Generic Professional competencies
Complete adherence to all NRC policies and procedures in all areas of logistics, ensuring transparent, well documented, and accurate reporting at all times, with solutions provided to issues as they arise.Procurement timeframes in all cases are met.
Quality procurement and value for money ensured.All logistics dealings are in line with government regulations.Good relationships with project staff and external parties, through clear communication and supportive problem solving.Context/ Specific skills, knowledge, and experience:ย
Diploma in Logistics and Procurement Management/Business Administration or equivalentAt least three yearsโ experience as a logistics and Admin. Assistant with an NGOAbility to use computer packages - Word, Excel and Power point, email, and Internet.Good organizational skills, including, ability to work to deadlines, priorities, pay attention to detail and good numeracy skills.Ability to work in a team, adaptable and Flexible.Documented results related to the positionโs responsibilities.Excellent written and oral communication skills, in EnglishPersonal Qualities:ย
DiplomaticAbility to work under pressure and with limited supervision in a challenging environment.Pro-active, goal-oriented and results driven.Flexible and creativeExcellent communication skillsย Behavioral competencies
Planning and delivering results.Empowering and building trust.Communicating with impact and respect.Handling insecure environment. The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
The Norwegian Refugee Council (NRC) Geneva leads NRCโs representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14โ000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavorsย to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.
NRC seeks to engage with all relevant actors in order to promote the full respect for the rights of displaced and vulnerable people; secure and maintain access for humanitarian operations and promote the achievement of durable solutions. NRC Geneva, with the Internal Displacement Monitoring Center (IDMC), are NRCโs primary presence in Geneva.