Job Information
Position Status: Temporary - 6 months
Activity Rate: 100%, 37.5 hours per week
Salary Grade: Level D on the MSF Canada Salary Grid, $86,079 per year - pro-rated (starting year - non-negotiable)
Status: Must be legally authorized to work in Canada; MSF Canada is not in the position to support a work permit process for any applicant outside of Canada
Benefits: (Pro-rated) Health Spending Account, Lifestyle Spending Account, group insurance (Life, Dependent Life, AD&D), Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc.), 5% RRSP contributions (no matching required), starting 4 weeksโ Vacation/year, flexible work hours, annual professional development budget, Employee and Family Assistance Program (EFAP), and a positive and innovative office culture grounded in our core values of humanity, integrity and results.
Impact Statement
The Manager is a leader within the Finance & Administration Department of MSF Canada, overseeing the Administration Unit, which includes reception, travel, facilities, and procurement support. The Manager uses their knowledge of MSF operations and function to anticipate needs and provide responsive guidance, leading a team which excels in service delivery. They seek to optimize team response in all functional areas, with ongoing improvement to services and systems.
Key Responsibilities
Overseeing facilities management and office administration, including travel, for two office sites and remote-contract staff Managing procurement support to departments, ensuring policy and procedural compliance, providing expert referral as required Maintaining relationships with key department stakeholders and vendors Managing staff, including oversight, and coaching for performance and developmentPlease CLICK HERE for complete description.
Job Specific Competencies
Facilities Management; Knowledge of the full spectrum of facilities management activities; ability to maintain, care for and develop commercial and physical facilities. Proficiency Level: 2 Vendor/Supplier Management; Knowledge of external provider management processes and ability to effectively manage the business relationship with external providers (e.g. vendors, service providers, contractors, consultants and suppliers). Proficiency Level: 2 Project Management; Knowledge of effective project management strategies and tactics and ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives. Proficiency Level: 3 Team Management; Learns and utilizes special talents and work styles of team members. Proficiency Level: 3 Knowledge of Organization; Knowledge of the organization's vision, structure, culture, philosophy, operating principles, values, and code of ethics; ability to apply this understanding appropriately to diverse situations. Proficiency Level: 2Core Competencies
Managing Multiple Priorities; Knowledge of effective self-management practices and ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Proficiency Level: 3 Problem Solving; Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply this knowledge appropriately to diverse situations. Service Orientation & Relationship Management; Knowledge of the techniques and the ability to establish and maintain healthy working relationships with clients, vendors, and peers. Proficiency Level: 3 Teamwork and Collaboration / Interpersonal Relationships; Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Proficiency Level: 2Knowledge and Experience
Experience in administration, facilities management, logistics, and procurement Experience leading a service unitโs objectives, workplans, and budget Experience, and high degree of attention to detail, in reviewing contracts and formal documentationEducation, Certifications, and Languages
Bachelorโs degree or equivalent education and relevant business experience English language required (written and oral) French language an asset (written and oral)Application Interested candidates are invited to apply by providing their resume and responding to the online application questions (in lieu of providing a cover letter). Only electronic applications will be accepted. Applications will be accepted until the role is filled.
NOTE: Any questions or concerns regarding accommodation and accessibility may be addressed to ask.hr@toronto.msf.org.