Intersectional Procurement Manager

Location: Beirut

Contract: Fixed-term contract at 100%

Duration: 5 months

Starting date: ASAP

Deadline to apply: 19th of June 2025

Compensation and benefits: MSF practice is to offer the conditions current in the MSF entity establishing the contract.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 6 operational entities, 27 associations and 18 branch offices together. MSF International provides political oversight, coordination, information and support to the MSF Movement, as well as implementing international projects and initiatives as requested.

I. PURPOSE OF THE JOB 

The Intersectional Procurement Manager (IPM) defines and implements the procurement strategy to answer needs that are common to all OCs present in the country. The objective of this position is to increase availability and quality of goods and services; mutualize procurement efforts to capture cost-savings without compromising quality, simplify category management and avoid competition among the OCs; deliver a consistent procurement approach across the MSF movement, harmonizing procurement methodologies, practices, tools, and processes and in compliance with MSF protocols, standards and procedures.

II. KEY ACCOUNTABILITIES

1. Deliver a spend assessment, identify priority categories, and deliver an implementation roadmap 

Based on the information (historical spend, budget, forecast and aligned needs) provided by the Intersectional Procurement Steering Committee or the procurement focal points of the OCs assigned by the committee depending on the nature of the file/category (Logistic and Supply Coordinators, STLs and/or procurement managers, HR Coordinators, Medical Coordinators), build a mapping of spend (spend assessment) to identify procurement priorities: key suppliers and categories.

In collaboration with intersectional procurement steering committee and procurement focal points of the OCs, define the intersectional procurement strategy including categories to be handled at intersectional level and its implementation roadmap.

2. Perform procurement activities for each category managed at intersectional level or for pre-defined categories according to the priorities defined in the strategy.

Gather the needs from the OCs and support OCs in aligning information required to perform supplier selection process (codes, designation, specifications…).

Conduct market assessments and benchmark analysis including local, regional, and international sourcing options, in order to collect all required information to feed and adjust the procurement strategy.

Lead the sourcing and supplier selection process involving the intersectional procurement steering committee and the OCs procurement focal points, depending on the category, in each important decision and the technical referent as required by the Log/Med quality policies.

Set up the required contracts or agreements, without interrupting the operations, and ensure relevant endorsement of them.

Manage supplier relationship to ensure quality of products and services provided.

Monitor the intersectional procurement activity: contracts, savings, lead time, supplier performance, etc.

Ensure technical support for his/ her area of activity and provide coaching to staff of the OCs in order to contribute to the development of procurement best practices and capacity.

Verify KPIs (Key Performance Indicators) that can support the field to follow and manage the activities.

3.    Ensure a smooth collaboration between procurement stakeholders and the assigned focal points working in the different OCs. 

Facilitate regular Intersectional Procurement Steering Committee meetings.

Involve OCs procurement focal points, stakeholders, technical and budget focal points in the procurement processes led at intersectional level.

Ensure alignment of the OCs on the procurement strategy and objectives.

Ensure the proper involvement of the key stakeholders, including technical referents for validation of sources, in order to have a successful implementation of the procurement strategy.

Timely communicate on issues, opportunities or any important update related to intersectional procurement activity.

Training and capacity building for the Supply Team and/or the technical referent and budget holder, related to procurement tools

Out of Scope:

o   Order placed to Supply Centers.

o   Technical validation of the sources for the Log and med items that required such validation.

o   Transactional activities: order placement, good reception and invoicing stay in the scope of each OC.