Job Summary:
Reporting to the EpiC Burundi Project Director, the HRGP Program Officer II ensures the day-to-day coordination of the project activities, including providing continual technical assistance and mentoring to 14 Civil Society Organizations (CSOs) and a Drop-in Center receiving small grants to troubleshoot issues that arise, strengthen organizational capacity, and ensure implementation of the program in accordance with the overall project strategy. He/she will monitor the performance of local implementing partners and prepare/submit quarterly, semi-annual, and annual reports. The position holder will also be responsible for leading the development of the project annual plans and budgets.
Duties and Responsibilities:
- Under the supervision of the EpiC Burundi Project Director, he/she will ensure the guidance of project implementation by local partners and other key stakeholders.
- Monitor component implementation systems and ensure consistency with project goals and objectives. The Program Officer II will be expected to propose solutions to challenges and remove obstacles to the achievement of project goals and targets.
- Coordinate and maintain strong relations with key stakeholders, to establish synergy and maximize efficiency at all levels of project implementation.
- Provide technical assistance to sub-recipient organizations to ensure program implementation is in line with overall project strategy.
- Ensure supervision and monitoring/evaluation of sub-grants, including budget monitoring.
- Collect, compile and present monthly data and submit quarterly reports according to project schedule, regularly document success stories.
- Use data to monitor progress towards objectives.
- Coordinate capacity strengthening activities for sub partner organizations and ensure that training modules and other materials are available and set up for use by beneficiaries.
- Coordinate the development of the Capacity Development Plan (CDP) of the l sub partners, including the implementation of the CDP, preparing them for direct USAID funding.
- Lead the subawards management and modifications when needed.
- Liaise with FHI360 HQ and the local mission, as well as USAID/Washington if required to update the implementation progress or inform on any issue affecting the program.
- Work with the finance team to update the project pipeline to ensure that the program implementation is inline with the budget expense.
- Perform any other duties as may be assigned.
Knowledge, skills and abilities:
- Good interpersonal and communication skills and capacity to work with various people.
- Ability to intervene with all levels of staff, representatives of donors and collaborating agencies, individuals from diverse cultures, and the public with diplomacy and firmness.
- Strategic thinking, have good organizational and planning skills, ability to prioritize tasks and work quickly and accurately to meet deadlines.
- Proactive approach and flexible attitude to work.
- Self-motivated and ability to organize work independently.
- Knowledge of processes and methods for developing and implementing USAID-funded programs/projects.
- Proven skills in coaching, leadership, and networking (setting up, running, and managing networks).
- Clear understanding of the needs of key populations in Burundi and a track record of supporting and implementing activities to reduce stigma and discrimination.
- Sensitivity (being attentive and open) to cultural differences and understanding of ethical issues in relation to human rights.
- Experience in working with local organizations to plan and implement capacity strengthening activities, including management of small grants.
- Experience in monitoring sub-recipient budgets and preparing grant documents (program description, budget and budget description, pre-grant analysis documents, etc.) for evaluation and approval by USAID.
- Experience in building strong working relationships with colleagues from different organizations and cultures.
- Ability to meet deadlines with attention to consistency, accuracy (to detail) and quality.
- Knowledge of USAID programming and reporting system is desirable.
Qualifications and requirements:
- Minimum bachelor's degree or its equivalent in public health, psychology, sociology, communication, social marketing.
- At least 5 years of proven technical expertise in project monitoring and evaluation or project coordination.
- At least 3 years of experience providing technical assistance/capacity strengthening to local organizations in Burundi.
- Experience of working in the field of human rights, preferably in an organization working for key populations.
- Excellent oral and written communication skills in French and English.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- 10% - 25%
Date Revised: 9/13/2021
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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- 10% - 25%
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.