Background:
Under the general technical authority of the Head of Office and under the direct supervision of the Chief, Fund Administration and in close co-operation with OSCE Programme Office in Bishkek (POiB) senior management, the Human Resources Officer performs functions related to policy development, staff recruitment and retention, staff administration, payroll, performance management, staff training and development, implementation the OSCE gender mainstreaming in HR area.
Tasks and Responsibilities:
Under the overall supervision of the Chief of Fund Administration, the successful candidate will be tasked with the following duties:
Managing the operations of the HR Section which includes overseeing the development, implementation and day-to-day execution of operating policies related to the recruitment of staff including gender mainstreaming in HR area, the staffing and classification of posts, reviewing and recommending for approval programme managersโ post table submissions for the annual budget preparation, staff-management relations, staff welfare, social security, reviewing the work of the HR team for attainment of objectives: Managing the Officeโs post and staffing tables by monitoring the Officeโs vacancy rates and ensuring that the job classification system is upheld for professional and general service staff; Co-ordinating development of recruitment strategies, plans recruitment priorities and initiatives for the timely filling of vacancies for all post categories as well as for short term staff, consultants and interns, and supervises the implementation of the recruitment policy and activities in the Office; Supervising (i) the administration of entitlements and contractual status of all categories of staff as well as consultants and interns (ii) the establishment and maintenance of personnel records; and maintenance of HR module of the OSCE Integrated Resources Management System (iii) the implementation of the performance management system, (iv) the payroll administration ensuring correctness of payroll entries related to administration of entitlements and benefits; Reviewing the post table submissions of programme departments โ during the annual budget preparation โ and supports the CFA, Programme Managers, and the Head of Mission on the proper utilization of posts; Contributing to Officeโs policies that ensure the safeguard the physical and psychological well-being of Office staff; Preparing, when required, the Management reply on internal and external audit observations relating to human resources issues. Preparing statistical and analytical reports on HR issues needing management attention. Co-ordinates the POiB training activities targeted at the Officeโs personnel: Implementing the OSCE training policies and programmes; Working with the POiB senior mission staff to identify forthcoming training requirements and develop strategies to meet them; Identifying need for new or modified internal training policies and practices, works with PMs and office staff to identify forthcoming training requirements and develops strategies to meet them. Provides inputs into the preparation and monitoring of the training budget; Monitoring and evaluates the effectiveness of training, learning and development activities and develops appropriate reports; Providing advisory services to managers and staff, to ensure that training and development meets current needs and anticipates to the extent possible future needs. Develops tools and participates in the assessment of training needs, collection and collation of required inputs and preparation of relevant reports; Co-ordinating the provision of administrative and logistical support for the delivery of training programmes and team activities; this may include completion of requirements in recruiting consultations and training service providers; enters, maintains and certifies data into training database. Providing advice to the Office management on HR policies by reviewing and/or proposing for approval of the development and implementation of new mission-specific HR policies and programs and submitting statistical and analytical reports: Advising on the applicability of the Staff Regulations and Rules and identifies areas for policy development/amendment, initiates or proposes action and contributes to policy formulation; Recommending exceptions to staff rules or exercises delegated authority to approve exceptions to rules on personnel entitlements, interpreting the Organizationโs policies with respect to difficult and complex cases; provides the rationale for decisions which may serve as precedents; ensures that records on precedents are maintained and that exceptions are applied in a non-discriminatory way; Issuing and updating mission-specific guidelines for implementation of Staff Instructions as needed. Ensuring implementation of the Organizationโs policy on professional environment, policy against harassment, sexual harassment and discrimination. Co-ordinating the officeโs activities related to staff grievance and disciplinary procedure: Taking all initiatives required for the implementation of the Organizationโs policy on professional environment, policy against harassment, sexual harassment and discrimination; Advising managers on the appropriate handling of disciplinary cases and ensures that the Organizationโs policies on disciplinary procedures are implemented; Proposing mediation, where necessary, and co-ordinates its commencement; Assuming an active role in early detection and informal conflict resolution process. Holding regular consultations with elected staff representatives and participates in joint committees; Meeting with staff representatives and keeps a regular exchange of information on issues dealing with conditions of service; Meeting with individual mission members and handles grievances. Performing other related duties as assigned and providing contribution/input in other FAU projects/activities.
For more detailed information on the structure and work of the Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.
Necessary Qualifications:
Remuneration Package:
Monthly remuneration subject to social security deductions is about USD 4,198 to which Board and Lodging Allowance is added, currently at EUR 126 per day (about EUR 3,780 per month). Social benefits will include the possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information
Issued by: OSCE Programme Office in Bishkek Requisition ID: KYR000078 Contract Type: International Contracted Grade: P2 Job Type: Contracted Number of posts: 1 Location: KYR - OSCE Programme Office in Bishkek, Bishkek Issue Date: May 31, 2023 Closing Date: Jun 28, 2023 Employee Status: Fixed Term Schedule: Full-time Education Level: Bachelor's Degree (First-level university degree or equivalent) Target Start Date: Oct 01, 2023