Organizational Overview:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing โ creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries. FHI 360โs Crisis Response team is responding to the humanitarian emergency in Amhara and Afar region, focusing on emergency health, nutrition and WASH activities to support the goal of reducing morbidity and mortality.
Job Summary:
Under supervision of the Health and nutrition Officer, the Health and Nutrition Assistant is responsible for supporting all start-up nutrition activities in FHI 360 program implementation areas. S/he will be responsible for providing technical guidance to ensure that program implementation adheres to appropriate international technical standards and guidelines are technically sound. S/he will provide anthropometric assessment, recording, referral and linking clients to respective service points and shall maintain environment friendly working space hence adhering to infection control and prevention practices. S/he will provide nutrition services including but not limited to counseling, linkage and preparing treatment for the clients.
Accountabilities:
- Work closely with the Health and nutrition Officer to achieve program objectives and targets effectively and efficiently.
- Collects and coordinates data needed by nutrition staff.
- Participating in research activities.
- Will be supporting the admissions of severe malnutrition cases following properly laid down standards. Prepare and feeding of severely malnourished patients under observation in the inpatient wards.
- Will be responsible for case management of malnutrition patients on follow-ups and those on ward and ensure that all routine medications are administered appropriately.
- To counsel and advise in-patients/follow-ups/parents/guardians on proper care and nutrition at home.
- To carry out home visits as a follow up on discharged patients to ensure adherence of the clients on the nutrition programs.
- Support the EPI department through carrying out routine growth monitoring activities and ensuring that all malnourished children have child health cards
- Ensure that all the stored food supplements are safe and free from contamination and theft and the store is clean all the time.
- Ensure the kitchen for preparation of therapeutic milk for severely malnourished children and the surrounding environment is clean, hygienic and well maintained.
- Prepare and submit the nutrition reports for both the in patients and out patients as guided by the nutrition and health officer.
- Reviews and verifies information to ensure compliance and accuracy of source documents, policies, and procedures.
- Maintains records and data utilizing automated systems for tracking protocols, agreements, training materials, data sets and final reports.
- Imparting knowledge and skills to staff.
- Prepares trainings and training materials for field site locations.
- Provide continuous field-based assistance to all mobile medical units and static facilities.
- Assist in collecting and compiling project data regularly including case studies, success stories and photographs of facilities.
- Provide regular updates on inventory of medical and non-medical items supported by the project.
- Help improve the quality of PHC services delivered at supported facilities and continuous monitoring.
- Any other tasks assigned.
Programmatic Administration:
- Support travel activities for staff and consultants including preparation of expense authorizations, obtaining client travel approval, working with Travel Department to obtain air tickets and advances, and supporting travel expense reporting when required.
- Assist in the collection of information for use in reports and formats report drafts.
- Maintain distribution list for project reports.
- Send reminders to keep team on track with reporting deadlines.
- Serve as a backup to others at same level.
- Set up document management site (file share sites).
- Maintain, copy, and coordinate storage and archiving of files.
Technical Requirements:
- Assist in technical data collection, review and basic analysis.
- Provides basic technical support in the development and dissemination of tools, materials, reports, papers, and intervention for projects.
- Under supervision conducts searches of published literature, mobile software sites, blogs, on evolving issues.
- Provides technical administrative support to workplan preparation and finalization.
Operational Support (Security, IT, HR, etc.):
- Post job descriptions.
- Arrange interviews.
- Set-up technology for meetings.
- Troubleshoots equipment issues.
- Keep and update list of contacts.
Finance Support:
- Payment processing: receive invoices in financial system of record, compile payment packages, obtain approvals and submit for processing.
- Consultant support: compile consultant agreement packages, obtain approvals, and upload in financial system of record.
- Provide point of contact support for project staff, such as processing reimbursement requests and invoices.
- May contribute to the development of the projectโs budget process.
- Read and interpret budget to understand tracking.
- May suggest budget items/approach for tasks.
- Set up purchase orders in the finance system of record (HQ only).
- May help track down cost information (other direct costs (ODCs), hotel costs, etc.).
Business Development and Proposal Management Support:
- Contract deliverables support and tracking: as needed, support with reviewing/uploading project reports and deliverables to the Development Experience Clearinghouse and to the internal Knowledge Exchange.
- Support business development efforts including assisting with proposal recruitment, document formatting, organizational chart formatting, and performing desk research, as needed.
- Project Management (Planning and Time Management) - accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshal's people, time, and resource efficiently. Arranges information in a useful manner and orchestrates multiple activities at once.
- Problem Solving โ analyzes problems, seeks input from others and considers a variety of solutions. Chooses most efficient and effective solutions with attention to the impact that solution has on other projects and tasks.
- Technical Skills and Learning โ lets go of outdated processes and procedures, seeks out resources to enhance technical skills, and readily learns new industry processes, systems and products.
- Employees are expected to possess or have high potential for development of these three fundamental competencies.
Applied Knowledge & Skills:
- Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
- Must be able to read, write and speak fluent English, fluent in host country language as appropriate.
- Basic knowledge of concepts, practices and procedures with project design.
- Strong oral and written communication skills.
- Demonstrated proficiency with Microsoft Office suite software.
- Ability to problem solve and recommend corrective action as needed.
- Strong organizational and attention to detail needed to adhere to project deadlines.
- Effective communications in information shared by ensuring attention is paid to the specific components (i.e., formatting) of the communication, successful delivery and accountability for specific components (i.e., keeping timelines updated).
Problem Solving & Impact:
- Works on problems that are limited in scope.
- Problems are routine in nature and are standard procedures and policies.
- Works independently and within a team on special non-recurring and ongoing projects.
- Exercises judgment within defined practices and policies to perform duties.
- Decisions made generally affect own job or specific functional area.
- Uses independent judgment to determine workflow and priorities.
- Receives instructions on new assignments.
Supervision Given/Received:
- Has no supervisory responsibility.
- Uses independent judgment to determine workflow and priorities.
- Receives instructions on new assignments.
- Typically reports to a Health and Nutrition .
Education
Bachelorโs degree related to health or nutrition or a Related Field.
Experience:
- Typically requires at list 3 years of relevant administrative experience supporting projects and/or a technical practice area.
- Prior experience in a non-governmental organization (NGO) preferred.
- Prior experience using Microsoft Office Suite preferred.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- Not Less than 50-60%
Date Revised: 9/10/2021
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.
- Not Less than 50-60%
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.