Position: ย ย ย ย ย Grants Officerย
Grade: ย ย ย ย ย ย ย ย ย ย ย ย 5
ย ย ย ย ย ย Reports to:ย ย ย ย ย ย ย Grants Managerย ย
ย ย ย ย ย ย Supervision of:ย N/A
ย ย ย ย ย ย Duty Station:ย ย ย Tunisย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย
ย ย ย ย ย ย Travel %:ย ย ย ย ย ย ย ย ย 10% (NRC operational contexts)ย ย ย ย ย ย ย ย ย ย ย
ย ย ย ย ย ย Duration and type of contract: In accordance with applicable Labor law (renewal based onperformance and funds availability)
- Roles and responsibilities
The purpose of the Grants Officer is to contribute to achieving quality and effective grants management systems by closely supporting the Grants Manager with maintaining and constantly upgrading NRC Libyaโs internal grants management systems and tools.ย The following is a brief description of the role,
Generic responsibilitiesย
- Ensure adherence with NRC policies, tools, handbooks and guidelines.
Specific responsibilitiesย
Support the Grants Manager in the preparation of donor reports ensuring consistency between narrative and financial reports, previously submitted reports and proposals, as well as the M&E database, to meet quality standards. Contribute to the development and revision of NRC funding proposals, internal and external budgets and donor reports. Submit reports and proposals on donor-specific platforms. Maintain accurate and available project information accurate and ensure monitoring of the status of grant submissions, reporting and project closure.ย Develop and maintain an overview of all grants through the Grant (s) Tracker (s), donor requirements, rules and regulations, and managing NRC Project Cycle Management calendars and invites for internal and external deadlines.ย ย Schedule, organise and record PCM meetings in compliance with NRCโs PCM framework. Summarizes donorsโ rules and regulations in concise, user-friendly notes and organize and/or contributes to project kick-off, review and closing meetings.ย Provides support to and ensures full awareness to relevant NRC internal departments (finance, programs, logistics, risk and compliance) of compliance with donorsโ rules and regulations.ย Supports the Grants Manager in providing relevant information to external (e.g., donors and partners) and internal (e.g., regional office) stakeholders, including responding to information requests and contract amendments. Contribute to continuously improving internal grant management systems Maintains restricted funding information systems and records on donor contracts and income data (hard and softcopies) Support with prospect research on donors to inform donor mapping and country fundraising strategy. Contribute to updating fundraising tools for presentation/information to donors.Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:ย ย
Scale and scope of position Staff: Same as above Stakeholders: UN agencies, INGOs, local NGOs, civil society, governmental bodies, donors, Embassies, consortiums Budgets: N/A Information: GORS, UNIT 4/Agresso, NRC Intranet, NRC People, MS Teams, O365, DocuSign, KAYA Legal or compliance: Term of employment, NRC CoC and policies, contractors and service providers contracts, donor rules and regulations, local and national law
CompetenciesยCompetencies are important for the employee and the organisation to deliver desired results.ย They are relevant for all staff and are divided into the following two categories:
Professional competenciesย
These are skills, knowledge and experience that are important for effective performance.ย
Generic professional competencies:ย
Bachelorโs Degree in Administration, Project Management, Finance or other relevant academic background Previous experience/understanding of working in complex and volatile contexts Minimum 2 years of relevant experience at the position level in working with NGOs, charities, humanitarian work or similar organizations Strong communication, interpersonal and organizational skills Good command of English, both spoken and writtenย Good understanding of MS Office applications including Excel, Word, PowerPoint, Outlook, etcยContext/ Specific skills, knowledge and experience:ย
Knowledge of the Libya context is a plus Report and proposal writing skills Budgeting and financial reporting skills is a plus Good knowledge of major humanitarian and development donors2. Behavioral competenciesย
These are personal qualities that influence how successful people are in their job. NRCโs Competency Framework states 12 behavioural competencies and the following are essential for this position:
Build meaningful relations Empower people Act with integrity Deliver resultsย ย Performance ManagementThe employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:ย
The Job Descriptionย The Individual Goals and Performance The NRC Competency Frameworkย
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.