Position Title : Grants Officer (CRA)
Duty Station : Islamabad, Pakistan
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 29 October 2020
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
The Community Resilience Activity (CRA) programme in Pakistan is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities and key local leaders in priority areas, and with all levels of Government, particularly with Federally Administered Tribal Areas (FATA) authorities.
Under the overall guidance of the Chief of Mission (CoM) and direct supervision of the CRA Programme Manager/Chief of Party, the successful candidate will be responsible for organizing and tracking all aspects of the grant cycle of the Community Resilience Activity Programme funded by the US Agency for International Development (USAID). This includes maintaining the grant database, producing weekly, quarterly and any requested ad hoc programming reports, and responsibility for all aspects of the donor-provided grant activity database as a means of tracking each grant from start-up to close out.
Core Functions / Responsibilities:
Supervise the staff of the Grants Unit team; provide training on all related aspects of the grants process and database, and ensure a high level of performance with the Grants Unit team.
Manage, update and maintain the CRA Activity Database to ensure that all hardcopy and electronic (i.e. CRA Share Drive, and database “Document Registry”) documents for all grants are completed, archived and in order.
Oversee the review and submission of all grant documentation. Ensure the timely entry of all relevant grant information including changes made to grant records and grant approvals in the CRA Database.
Ensure that weekly activity notes/grant updates are uploaded to the CRA Database and all other requested grant-related information.
Ensure the CRA Database includes centralized financial tracking of all grants.
In line with the Grants Activity Cycle, liaise with concerned counterparts as needed to monitor and update the database, including submission of grants, budget and grant amendments, if required.
Maintain an extensive filing system, produce reports and run queries on the database in a rapid fashion as requested by the Programme Manager; develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management.
Maintain and update the programme Grant Matrix and provide weekly updates of the Grant Matrix and key reporting to the Programme Manager and Deputy Programme Manager.
Support the administration/finance team with the overall control of grant expenditures. Support staff in the regular reconciliation of Grants Database financial tracking with IOM's financial systems.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
● Master’s degree in Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or
● University degree in the above fields with four years of relevant professional experience.
● Experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening;
● Experience with the United States Agency for International Development (USAID) programmes, preferably with the Office of Transition Initiatives (OTI);
● Experience in graphic design, Power Point or other software to generate sophisticated reporting;
● Reporting and database experience required, preferably with Microsoft Access.
● Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols, and experience working in a phase III or above security environment.
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Urdu, Pashtu, French and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.