ORGANIZATIONAL OVERVIEW
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technologyโ creating a unique mix of capabilities to address todayโs interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states, and all U.S. territories. FHI 360โs Crisis Response team has been responding to the humanitarian emergency in Northern Ethiopia through an integrated health, nutrition, WASH, and Protection project to meet the critical needs of the conflict-affected population. FHI 360 aims to expand its reach to the Somali Region in Eastern Ethiopia to meet the immediate needs of the drought-affected population and will be implementing integrated humanitarian programming with the Ethiopia-based national organization, Pastoralist Concern (PC).
POSITION OVERVIEW
FHI 360 is seeking a Finance and admin Officer to coordinate financial/accounting operations, including overall financial monitoring and support/guidance to finance and operations staff, to ensure the fiscal well-being of the organization. The Finance Officer provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to funding agencies to ensure compliance with the donor's requirements. They proactively guide and support respective financial success by providing high level analytical expertise, implementing business strategies and developing strong customer relationships. Additionally, the Finance Officer will ensure that financial transactions are carried out, reported, and documented in a timely manner in accordance with general accounting principles, and FHI 360 and donor guidelines.
KEY RESPONSIBILITIES AND DELIVERABLES
Assists Finance & Admin Coordinator to strengthen internal controls & internal controls environment.
Actively participate in engaging of financial issues and activities review meetings.
Reviews Bank and cash GFAS, financial data entry on daily basis.
Ensures that monthly bank reconciliations for all Bank accounts are prepared on regularly basis.
Assists tracking of all balance sheets accounts on monthly basis and at the end of each award.
Maintains completion of workbooks accounts, as per FHI 360 policies.
Checking of all payment claims to ensure compliance of FHI 360 policy & procedures, valid Scheme of Delegation, FHI 360 Donors compliance requirements, In-country law and any other official regulatory authority.
Ensures that all payments are properly coded to record against active projects and complete authorization of respective Budget Holder as per FHI 360 Scheme of Delegation.
Ensures that all program implementation activities require direct or indirect involvement of disbursement of incentives, contractors, beneficiaries should safe guarded by segregation of duty.
Monitors cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cashflows. Safeguard FHI 360 cash from assessed/known risks.
If due to unforeseen reasons institutional banking system services are not available, alternative arrangements should be arranged with prior consent of Finance & Admin Coordinator and Response Coordinator.
Assists Field Office & Country Office finance teams during internal & external audit, donor specific audit, any authorized third-party review of financial records.
Maintains working relationship with FHI 360 partners and support Field Office & Country Office to ensure smooth financial implementation of projects through partners.
Escalates any noted financial risks and fraud activities directly to Finance & Admin Coordinator and Deputy Response Coordinator, Operations.
Confirms that payments related to procurement have the necessary documentation as outlined in FHI 360 procurement policies and procedures for all goods and services.
Ensures all financial transactions have the required supporting document.
DESIRED QUALIFICATIONS
3-5 years of experience providing progressively responsible accounting, finance, and operational management experience in a government contracting environment coupled with internal control reviews.
University degree in Finance, Accounting or a similar subject area.
Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Payroll systems.
Vocational or specialized training desired.
Prior work experience in a non-governmental organization (NGO) desirable but not required.
Fluent in local language and excellent in English.
Application Process:
Interested candidates should submit their CV, cover letter, and contact information for three professional references on the FHI 360 portal. Only shortlisted candidates will be contacted for interviews.
Application Deadline: Submit applications by 30 May 2024.
Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may evolve and change over time based on organizational needs and programmatic priorities.
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This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.