Field Office Coordinator Libya Sebha

Position :                                  Field Office Coordinator -Sebha

Reports to:                               Area Manager -AO4

Supervision of:                         Support Staff in Area Field Office                 

Duty station:                            Sebha, Libya  

Travel:                                     20%

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. The vacancy announcement describes that employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security Risks.  

1. Role and responsibilities

   The purpose of the Field Office Coordinator is to ensure quality support to program implementation in the NRC Libya- Sebha sub-office ; ensure security policies and procedures are implemented and adhered to; and ensure effective liaison between NRC and Area level stakeholders.

   Generic responsibilities (max 10)

   These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

2. Line management for support staff in Sebha Field Offices (Finance, HR & Admin, Logistics, ICT, and Security)
3. Member of the Area Management Team (AMT)
4. Compliance with and adherence to NRC policies, guidance and handbooks, and donor/auditor requirements
5. Provide input on operational support to Area Strategy, and to coordinate and align operational support with program plans
6. Responsible for implementation of new country specific technical SOPs, guidelines and tools in Area Field Offices (Finance, HR & Admin, Logistics, ICT, and Security)
7. Coordinate and assist with budgets and costs for Area Field Offices’ shared costs and support functions
8. Provide support in the training and development of Area Field Office staff
9. Coordinate and cooperate with NRC stakeholders (government, UN, INGO/NGO/CBO) and relevant partners, according to strategy and plans
10. Complete regular reports on functional responsibilities to Area Manager and Country Office
11. Promote the rights of IDPs/returnees in line with the advocacy strategy.

     

    Specific responsibilities 

    These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. 

12. Assess the humanitarian situation in Sebha and the surrounding areas. 
13. Identify the needs and vulnerabilities of the affected population, including women, children, the elderly, and people with disabilities. Check on alignment of needs with mainstream NRC programming. 
14. Identify gaps in the provision of humanitarian services and the capacity of local organizations and international organizations to respond to the needs of the affected population. 
15. Map the existing humanitarian services in Sebha, including the presence of local and international aid organizations, government services, and community-based organizations. 
16. Assess the security situation in the area and the ability of aid workers to access affected populations safely. 
17. Evaluate the coordination mechanisms in place among aid organizations, government agencies, and other stakeholders. 
18. Engage with affected communities and understand their perspectives on the humanitarian situation. And priority areas of interventions
19. Make recommendations for the provision of appropriate humanitarian services to address the identified gaps and inform the development of a comprehensive humanitarian response plan for Sebha and the surrounding areas. 
20. Other tasks as assigned by the Area Manager.

    Critical interfaces

    By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

21. Compliance: Area Manager, 
22. Finance: Finance Manager, Finance Team Leader
23. HR & Admin: Human Resource Manager and HR Team leader 
24. Logistics: Logistics Manager
25. Security: Area Manager, HSS Officer, HSS Manager 
26. Stakeholder Liaison: Area Manager, Area Integrated PM, Government Liaison Coordinator
27. Program Implementation: Area Integrated PM, Area Program Personnel

    Scale and scope of position Staff: Direct supervision of Support Staff at Area Field Offices (Finance, HR & Admin, Logistics, ICT, and Security) Stakeholders: Coordination and cooperation with key external stakeholders (UN agencies, INGOs, local NGOs, civil society, and governmental bodies) Budgets: Area Field Office Z Costs up to USD 2,500 Information:

    Area level regular reporting (Finance, HR & Admin, Logistics, and Security)

    External reporting to line ministries at State Level and Union Legal or compliance:

    NRC Terms of Employment, CoC, Policies and Procedures, SOPs

    Donor guidelines

28. Competencies 

    Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

    1. Professional competencies 

    These are skills, knowledge and experience that are important for effective performance. 

    Generic professional competencies: 

29. Experience from working in a Support Management role in a humanitarian/recovery context
30. Experience from working as a Liaison and Communication roles in a humanitarian/recovery context
31. Documented results related to the position’s responsibilities
32. Ability to work independently with little supervision
33. Strong organisational skills and ability to prioritise
34. Knowledge about own leadership skill/profile 
35. Fluency in English, both written and verbal 
36. Bachelors Degree 

    Context/ Specific skills, knowledge and experience: 

37. Knowledge of the context in Northeast Myanmar 
38. Knowledge of Myanmar and other major ethnic languages in Northeast Myanmar 
39. Experience with similar position in other organisations
40. Experience of working with Civil Societies.
41. Experience in training and capacity building of teams and staff

    2. Behavioural competencies

42. Build meaningful relations

3. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:

 Application Procedure: