Description

Vacancy Announcement

Job title:

Facilities Manager

Work Location:

Kono District, Sierra Leone

Department:

Infrastructure

Reports to:

Director of Infrastructure & Operations Director

Line Management

Facilities Management Team

Requisition #:

Application Status

External Advert

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

We are seeking an experienced and detail-oriented Facilities Manager to oversee the maintenance, safety, and operational efficiency of our hospital's physical infrastructure & systems. The ideal candidate will be responsible for ensuring a safe and comfortable environment for patients, staff, and visitors. The Facilities Manager will collaborate with various departments internally and external partners to coordinate facility-related activities and implement strategies for optimal facility performance.

PIH seeks individuals committed to the mission and values (see PIH Values) of the organization to join the team.

Essential Duties and Responsibilities:

Team Leadership

● Close collaboration with the biomedical manager, IT manager, safety manager and the operations manager to allow a smooth operation of both hospitals including clinical leads and MOHS or designates.

● Identification of training for the facilities department staff, and actively plan the capacity building of the departmental staff.

● Foster collaboration between embedded engineers and contractors construction team during the project and operational readiness phase.

● Lead the recruitment of new staff for the hospital facilities team.

● Provide regular supervision to direct reports, ensuring staff have clear goals and priorities, professional development plans, and regular performance reviews.

Health & Safety

● Be the focal point of contact during an emergency e.g. fire etc. with adequate and timely responses.

● Periodically conduct joint Health and Safety inspections with the Safety Manager & team on ongoing activities, equipment usage, and on the installed systems to prevent incidents and accidents.

● Work with the biomedical manager to conduct testing on the installed equipment and ensure their safe functionality and calibration.

Contract Management & Support to general procurement.

● Negotiating contract terms and conditions with clients and or suppliers for effective service level agreements of installed equipment and smooth planned maintenance.

● Drafting, reviewing, and modifying contracts to ensure legal and regulatory compliance as support to procurement team.

● Monitoring contract performance and ensuring adherence to all obligations.

● Resolving contract-related issues and proffer solutions for smooth operations.

● Ensuring that contracts align with all organization policies, procedures and national requirements.

Cost & Budget Management.

● Establish and manage facilities budget, creating the purchase requisitions with relevant specifications including supplies and equipment, follow up on invoices payments and responsible for reporting the department’s financial information

● Develop and maintain facilities financial projections for review and presentation to PIH Sierra Leone leadership on a monthly basis

● Handle billings and contract management for subcontractors and suppliers.

● Monitor maintenance spending and comparing actual to budgeted amounts.

Planning & operations

● Lead the testing and commissioning of the newly constructed systems and facilities.

● Collaborating with project teams, including architects, engineers, and contractors, to ensure project goals are met in terms of operational readiness.

● Plan and supervise the preventive maintenance of all installed equipment, systems and the general buildings including civil works.

● Effectively lead and manage the facilities team, within the department’s key performance indicators (KPIs) standards including but not limited to facilities technicians, service contractors, and all critical equipment contractors.

● Maintains various facility systems such as HVAC, CCTV, utilities, emergency generators, UPS, lighting, security, fire detection and alarm system.

● Maintain the database of the facilities fixed assets and plans their lifecycle replacement.

● Plans and implements of a computerized maintenance management system for the hospital.

● Periodically conduct inspection of properties, equipment and systems to detect malfunctions and check their status.

● Develop, implement, and evaluate maintenance policies and standards operating procedures.

Reporting

● Develop and maintain accurate records of all facility-related activities, including maintenance schedules, safety inspections, and repair histories.

● Generate regular reports on facility performance, safety metrics, and compliance status for review by senior management.

● Periodic review and aligning of warehouse reports for spares replenishment and consumption data analysis.

● Energy usage analysis for critical equipment and generally for the hospital in order to increase efficiencies.

Prevention of Sexual Exploitation, Abuse and Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Education and Work Experience Requirements

Technical Competencies

• Bachelor’s degree in engineering (civil, mechanical, or electrical), master’s will be an added advantage.