Description

Vacancy Announcement

Job title:

Data Manager

Work Location:

Kono

Department:

Strategic Health Information System (SHIS)

Reports to:

Health Statistics Manager

Line Management

No

Application Status

External Advert

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The Data Manager is the responsible for the day-to-day data management at PIH SL supported health facilities. In this position, the Data Manager will be in charge to supervise a composite team of M&E officers, M&E coordinators, data clerks and archivists. To be efficient in this work, the Data Manager will work closely with the Health Statistics Manager, Senior Grant and Reporting Officer Evaluation and Research Manager.

Essential Duties and Responsibilities:

Team Management

• Promote wellness-informed environment to ease and improve staff productivity and performance
• Manage with efficacy all allocated resources (human, logistics, financial,…) to him and his teams
• Participate along with the supervisor in producing annual work plan aligned with the strategic plan

  Strengthening Health Information System

  • Ensure the continuous monitoring of day-to-day routine facility-based data management activities including M&E activities at all PIH SL support health facilities under its supervision
  • Supervise and facilitate the work of M&E officers and coordinators by developing strong and effective collaboration with site-based DHMT staff, PIH SL internal stakeholders: program managers, procurement, administration, HR…
  • Proactively participate in the design or the improvement of data collection tools at all PIH SL supported health facilities.
  • At all PIH Supported facilities, ensure the data management system is aligned with clinical and patient workflows and design quality improvement interventions if necessary
  • Ensure consistent and continuous compliance with national, and international standards (M&E, Health Statistics, data management …)
  • Conduct at least yearly data management needs assessment and actively participate in internal data/information quality audits
  • Develop, on an annual basis, activities and interventions based on the SHIS’ Health Information System Strengthening Plan (Pix2Pic), its strategic plan and PIH SL overall strategic plan
  • Actively participate in PIH SL design, monitoring and evaluation, reporting and learning system strengthening
  • Propose or suggest policies and procedures which will enable optimal privacy and security for paper-based and electronic patients records
  • Develop and maintain routine data quality control plan for each PIH-SL supported-health facilities in Kono and Freetown for continuously improve their data management system
  • Request regular feedback from the supervisor and provide regular feedback to the team.

    Data Governance and Use

    • Serve as active member of PIH SL Form Committee.
    • Collaborate strongly with the eHealth team in the data warehouse design and implementation
    • Represent the Health Statistics team at internal, national, regional and international conferences, summits.

      Tovuti Learning Platform Super Use

      • Complete the 6 month training of the learning program
      • Serve as active member of Super User for the Tovuti Learning Platform Super User for Sierra Leone
      • Collaborate strongly with the clinical education team to monitor and track all trainings being planned and conducted
      • Enter data for the all trainings being planned and conducted at PIH SL

        The Data Manager will also

        • Be in support to Facilities assessment, research and evaluation punctual activities.
        • Use the eHealth mapping model to translate stakeholders reporting requirement into software requirements
        • Actively participate in Developing and sustaining a usable and comprehensive Indicators Tracking Tables (ITT) dashboard on MS Excel and PowerBI for internal use

          Prevention of Sexual Exploitation, Abuse and Harassment

          At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

          Education and Work Experience Requirements

          • Bachelors’ Degree in data management or any relevant experiences in data management and M&E or other related field.
          • Proven skills in Data management
          • Minimum 3 years professional experience working in health information system managing multidisciplinary teams developing and using different health information platforms
          • Familiarity with data collection tools such as MS Form; data aggregation and visualization tools such as Power BI, DHIS2, etc.
          • Good understanding and familiarity with mobile data applications such as CommCare, REDcap, etc.; and sufficient knowledge about and exposure to projects that have used GIS component
          • Ability to mentor and manage individuals with diverse educational, professional and cultural backgrounds
          • Strong written and spoken English skills and ability to communicate clearly with a variety of stakeholders
          • Excellent communication and training facilitation skills
          • Excellent organizational skills and impeccable attention to details
          • Ability to organize daily work with efficacy
          • Work experience in resource-limited settings and/or rural areas
          • Willingness to live in a remote site and travel regularly within the country

            Behavioral Competencies

            • Professional – resourceful problem-solver, adapts well to changing priorities and demands, able to work well with ambiguity
            • Interpersonal skills – able to communicate effectively, active listener, highly collaborative, and provides constructive feedback empathic, culturally competent with an adequate awareness of one’s heuristic and cognitive biases.
            • Detail oriented – strong attention to detail and commitment to getting it right, delivering polished, high-quality deliverables with minimal oversight
            • Ethical - Demonstrated alignment with and commitment to the health information professionals’ code of ethics; data and information governance policies along with a natural passion for strengthening strategic health information system in Sierra Leone
            • Demonstrated passion for strengthening the health system in Sierra Leone and belief in giving a preferential option to the poor
            • Commitment to understanding and advocating for PIH’s mission, strategy and approach to addressing health issues

              Social Justice

              We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

              Method of application

              Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees. Interviews will be conducted on a rolling basis.