Payroll and People Analytics Specialist

Description

Position Title: Payroll and People Analytics Specialist Position Classification: Regular Exempt; Full Time, 40 hours per week Reports To: Associate Director, Benefits and HRIS Location: Employees in this role can work from our Boston, MA office, remotely within the U.S. or a hybrid of these two options. Please note that we do not sponsor U.S. work authorization for this role. Candidates must be able to legally work in the U.S. without visa sponsorship. Position Overview: The Payroll and People Analytics Specialist is responsible for the timely, accurate, and compliant processing of all Partners In Health (PIH) U.S. payrolls. This role manages full-cycle payroll operations for exempt and nonexempt staff; oversees on-cycle and off-cycle runs; maintains tax account set up across states and municipalities; and ensures data accuracy across payroll, timekeeping, benefits, and Human Resources Information Systems (HRIS). The Specialist also manages 401k related activities in coordination with other vendors and will develop and conduct data analytics to support organization strategy. This role also manages complex employee classifications and processes (expatriates and cross-site roles) as part of a global nonprofit organization. This is a critical role that ensures PIH maintains a high standard of service, compliance, and operational excellence. Responsibilities: Payroll Administration (50%)

• Process accurate biweekly & weekly payrolls, off-cycle runs, and 401k funding in alignment with internal controls and regulatory requirements.
  • Maintain payroll, benefits, and HR records; and ensure data integrity across systems.
    • Review, reconcile, and audit employee timecards and timesheets; proactively follow up with supervisors and staff on discrepancies. Investigate and resolve payroll errors or variances promptly, partnering with HR and Finance/Accounting as needed.
      • Serve as the primary point of contact for payroll inquiries, providing timely, high-quality customer service to employees and managers.
        • Review and process wage garnishments, tax levies, and other court-ordered deductions.
          • Monitor and review federal, state, and local tax as processed by Paylocity, including quarterly and year-end reporting
            • Develop and maintain payroll and timecard data retention practices. HRIS Support & Data Analytics (30%)
              • Assist in creating or updating internal payroll processes, documentation, and standard operating procedures.
                • Support training and onboarding of staff and managers in payroll and timekeeping tools.
                  • Communicate effectively with the payroll provider to complete payroll activities and resolve situations in a timely manner.
                    • Steward HR people & data analytics; maintain and enhance HR dashboards and recurring reports (e.g., headcount, turnover, hiring metrics, workforce composition, compensation trends) and steward new innovations in collecting and reporting on people analytics data organizationally.
                      • Ensure data quality by conducting regular audits, validation, and reconciliation across HR systems.