Associate Director, Projects and Programs

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways, by advancing integrated, locally driven solutions. Our staff includes experts in Public Health, Nutrition, Environment, Education, Economic Development, Civil Society, Gender, Youth, Research, Technology and more, creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries as well as all 50 U.S. states and all U.S. territories. FHI 360 Mozambique’s portfolio currently comprises various USAID-funded projects that work in different, but complementary thematic areas. Each of these projects is led by a project director/chief of party/project lead, reporting to the Country Director (CD). The projects are supported by a shared platform that is comprised of staff working in Operations/program management, contracts and grants, finance, administration, and human resources. FHI 360 is currently seeking qualified candidates for the position of Associate Director, Projects and Programs, which is part of Country Office (CO) platform team and reports to the CD.

Position Summary:

In close liaison with the FHI 360 Mozambique CD, the Senior Management Team (SMT) and other shared services staff, the Associate Director, Projects and Programs provides day-to-day program management and operations support to all Mozambique projects and to the FHI 360 CO platform. Specific responsibilities include coordinating and/or contributing to work planning, budgeting, reporting, subaward management, documentation of lessons and successes for bilateral awards as well as CO platform functions such as knowledge management (KM), business development and diversification (BDD) and more.

Key Responsibilities:

• Contributes to key program management and operations processes on bilateral (in-country) and headquarter managed awards, to ensure effective management throughout the entire project lifecycle. This may include:

  Coordinating in-country project start-up and close-out under the guidance of the Project Leads and with oversight from the Regional Office (ESARO).

  Supporting Country/Project Leads to promote staff awareness and understanding of award terms and conditions, donor rules and regulations, organizational policies and procedures, and statutory reporting requirements and assists the Country/Project Leads to monitor compliance with those.

  Reviewing project reports and coordinating documentation of lessons learned, good practices, and success stories.

  Assisting with preparation and/or review of project subawards, consultancy agreements and other types of procurement packages.

  Supports financial management and monitoring, including budget development, pipeline analysis, review of workplans against budgets, etc.

  Works with HR and project teams to ensure appropriate staffing plans and management approaches; this may involve developing Org Charts, position descriptions, staff hiring requisitions, consultant scopes of work (SOW) and terms of reference (ToRs), etc.

  Serve as program/project lead or focal point on small global award(s), as assigned.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  • Ensures that FHI 360’s various knowledge management (KM) platforms are updated, involving support to project teams in updating Vine, uploading deliverables to the USG clearing house, working with the RO and Corporate Communications to keep Connect (the intranet) and the website updated. It also involves maintaining an effective electronic filing and retrieval systems for CO documents and correspondence. Promote and encourage projects to document and share knowledge from program implementation by contributing abstracts, peer reviewed journals and other forums
    • Provides senior level support on CO Platform operations, in support of the Country Director and Project Leads). This may include:

      Helping the CD and the Finance & Admin team ensure that shared services respond to projects’ needs and that they are served efficiently, via monitoring of CO Platform activities, issuing client satisfaction surveys, and alerting the CD and Project Leads of any issues.

      Encouraging integrated project activities and appropriate allocation of shared resources (i.e., office space, CO Platform staff time, etc.) across various projects in the country, via creation of budgets and trackers as well as facilitating collaborative meetings on such topics.

      Coordinating efforts to remain in good legal standing by ensuring adherence to Mozambique laws and meeting statutory reporting requirements.

      • Assists the CD and Human Resources (HR) lead to ensure all staff welfare issues are addressed properly, efficiently and judiciously, including advancing diversity, equity and inclusion (DEI) efforts, safeguarding staff, implementing partners and beneficiaries, ensuring a favorable working environment, and promoting locally led development (LLD). Supports the CD and Security Focal Point with development, monitoring and implementation of the CO Safety and Security Plans. All of this involves developing and maintaining action plans, dashboards and trackers.
        • Contributes to the CO’s business development and diversification (BDD) activities, in collaboration with the CD, the SMT, the ESARO and HQ BDD units. This may include monitoring the daily digest of opportunities in country, tracking progress of capture or proposal work, serving as Technical Budget Lead (TBL) or Management and Staffing Lead (MSL) on bids, drafting terms of reference for BDD consultants, and tracking BDD activities on behalf of the CR/SMT.

          Desired Knowledge & Skills:

          • Considerable experience in working in health (HIV/AIDS, Maternal Neonatal Child Health, Family Planning, TB, Malaria, Nutrition, etc) development and humanitarian assistance programs funded by US government or other international donors.
          • Ability to analyze and interpret issues, propose and implement solutions relying on knowledge of professional standards, principles and sound judgement.
          • Strong organizational skills and attention to detail.
          • Demonstrated management, supervision, networking and leadership skills working with large, complex programs.
          • Strong knowledge of strategic planning, administrative, and financial management systems.
          • Ability to work well with others and to develop and maintain compatibility among project staff.
          • Strong inter-personal and negotiation skills, including expertise in building effective relationship with key internal and external stakeholders.
          • Demonstrated success in multicultural environments is required.
          • Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

            Minimum Required Qualifications:

            • Typically requires 10+ years of relevant experience (including 3+ years of line management experience) in business administration, project management transformation, change management, strategy consulting, or internal corporate strategy.
            • Demonstrated experience in sector specific or multi-sector project management and implementation. Experience operating in insecure environments.
            • Experience working in a non-governmental organization (NGO). Typical Physical Demands: Typical office environment.
            • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
            • Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs.
            • Technology to be Used: Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
            • Travel Requirements: Page 3 of 4
            • Greater than 25%

              This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

              FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

              Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

              FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
              
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