Hardship LevelE (most hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeNOA
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2024-01-01
Job Posting End DateNovember 18, 2023
Standard Job Description
Assistant Field Officer
Organizational Setting and Work Relationships
The Assistant Field Officer is normally supervised by the Senior Field Coordinator or Field Officer or Head of Sub-Office/Field Office depending on the structure of the Office. S/he may receive indirect guidance from other sections and units relevant to the country/regional programme(s). UNHCR Manual, programme and protection objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the incumbent.
The incumbent does not normally have any direct supervisory role. S/he has daily contacts with staff in the various field offices and with the functional units at the Country/Regional Office. S/he also has close liaison with a range of local civilian and military authorities and counterparts in NGOs and UN agencies to discuss matters of common interest.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRยฟs core values of professionalism, integrity and respect for diversity.
Duties
- Assess the needs of persons of concern in the AoR and formulate project submissions in collaboration with district authorities and implementing partners.
- Promote and monitor the implementation of assistance projects.
- Report regularly on rate of flow of new arrivals and estimate expected influx based on interviews with persons of concern.
- In co-ordination with implementing partners, assist with the reception, registration and provision of assistance to persons of concern to UNHCR.
- Keep track of cases of detention; register applicants for voluntary repatriation and family reunion.
- Assist in the preparation of monthly sectoral reports and submit material for preparation of periodic project monitoring reports and year-end reports.
- Submit recommendation for protection interventions to the designated officer.
- Negotiate with local authority counterparts, partners and populations of concern.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Law Political Sciences or other relevant field.
Certificates and/or Licenses
UNHCR Protection Learning Programme
UNHCR Operations Management Learning Programme
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Field experience.
Knowledge of refugee law.
Good knowledge of UNHCRยฟs programmes.
Functional Skills
PG-UNHCR's Programmes
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
PG-Resource planning
IT-Computer Literacy
BU-PeopleSoft EPM/Budget
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile As per the Standard Job Description.
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Kyaka I Refugee Settlement was initially created in 1983 for Rwandan refugees after a decision was taken by the Government of Uganda to host all refugees in designated areas across the country. Kyaka II Refugee Settlement was established in 2005 to receive the remaining population of Kyaka I, following the mass repatriation of Rwandan refugees the same year. As of 31 October 2023, the refugee population of Kyaka II settlement is about 124, 538 with the majority of the refugees from the Democratic Republic of Congo (94.5%), Rwanda (2.5%), Burundi (2.5%), and other nationalities. Field Office Kyaka, under the management of Sub Office Mbarara in southwest Uganda, is responsible for the management of Kyaka II Refugee Settlement together with the government counterpart Office of the Prime Minister (OPM), in Kyegegwa District. The FO has stopped receiving new arrivals on a large scale but receiving sporadic walk-ins refugees who go through the Refugee Status Determination procedure conducted by the Refugee Eligibility Committee of Uganda.
Currently Kyaka FO has 34 staff including administration (including drivers and ICT), technical, field, protection (including resettlement) and supply. The operation is under the Global Refugee Compact (GRC) and Comprehensive Refugee Response Framework (CRRF), and works closely with the OPM, the hosting district local government (Kyegegwa), humanitarian and development actors including the UN agencies and NGOs, CBOs, and private sector to promote and advocate for refugee inclusion in the national system. Kyaka FO currently has over 36 partners operating in the settlement. Based on the past yearsโ experience of the Uganda operation, the incumbent will need to be prepared for any emergency supports for the country operation if needs arise, especially due to the ongoing conflicts in the eastern DRC.
The incumbent is expected to coordinate field activities in collaboration with other Units as well as the OPM and partners, and oversees areas of interventions under the sectors of Livelihood, Energy and Environment, and WASH. He/she will supervise 1 national staff (1 Field Associate). He/She will also be responsible for coordinating distribution of CRIs/NFIs, management of the Reception Center, interagency coordination at settlement and district levels, and field-level monitoring of regular activities by implemented by partners. Although Kyaka II Refugee Settlement is no longer receiving new arrivals from the border, he/she is also expected to handle and coordinate the reception and provision of assistance to persons of concern to UNHCR in the settlement, especially for those who are granted refugee status by the REC, transfer and protection cases from other settlements/locations or within the settlement, and those returning to Kyaka based on second displacement from the DRC.
Living and Working Conditions:
Additional Qualifications
SkillsBU-PeopleSoft EPM/Budget, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, PG-Programme Management (programme cycles and reporting standards), PG-Resource planning, PG-Results-Based Management, PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate), PG-UNHCR's Programmes
EducationBachelor of Arts (BA): Law, Bachelor of Arts (BA): Political Science
CertificationsHCR Protection Learning Program - UNHCR, Programme Management (PM) 1 - UNHCR
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Political awareness, Stakeholder management, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
Functional clearanceThis position doesn't require a functional clearance