- Function title: Administrative Support
- Reference: NOC-MA-2024-FGII/825
- Location: Maastricht
- The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties - Information about living in Maastricht
- Nature of the competition: Internal and external competition
- Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL assigned at the Maastricht Centre
- Function group: Function group II
- Job level: 4-7 - Check salary simulations for the basic grade
- Generic post: Secretary
- Number of posts: 2
- Duration of engagement: 5 Year(s) - extension or conversion of the contract is possible โ see โUseful informationโ section
- Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security provisions
- Directorate/Service: MAAS/DIR/DMO - Office of the Director and Legal Affairs
- Working arrangement: Hybrid work (A blend of onsite and remote work). Please note that EUROCONTROL does not offer full-time remote working arrangements.
- Competition publication date: 27/06/2024
- Competition closing date: 25/07/2024(23:59 Brussels time)
- Reserve list: Applicable - See details in the \"Useful information\" section
Your team
Within the Directorate Maastricht Upper Area Control Centre, the unit Office of the Director, Legal Affairs & Procurement supports the Director MUAC in carrying out his tasks by advising him on legal matters, managing the MUAC procurement activities and by ensuring MUACโs regulatory compliance. Within the unit, the Executive Administrative Support Team is responsible for managing and ensuring the proper functioning of the Office of the Director and for organising the administrative support to the management and staff of MUAC.
Your role
Your role will be to:
- Provide secretarial and administrative support including agenda management, filing, filtering calls, drafting general correspondence, dispatching information, preparing files and presentations for meetings, taking notes, managing office supplies etc.
Required qualifications, experience & competencies
Post-secondary education attested by a diploma or secondary education attested by a diploma giving access to post-secondary education and relevant professional experience of at least 2 years.
A secretarial or office administration education is considered a strong advantage.
In addition to the above, A minimum of 1-year relevant experience in an administrative or secretarial function. Experience in administrative support roles, with demonstrated ability to manage multiple priorities. Experience with preparing files and presentations for Director/Senior Management level. Experience in providing meeting support. Experience with mission preparation (i.e. flights, hotel bookings). Drafting skills in English as mandatory and French/Dutch/German as an asset. Experience in digital tools and technology, with the ability to adapt to new software and systems. Experience in the use of SharePoint/O365 would be an asset. Result focus: You strive to meet work expectations. Planning and organising: You display an organised and methodical approach. Quality focus: You deliver a consistent quality in work. Communication: You are able to foster two-way communication. Team work: You display a collaborative approach. Confidentiality and discretion Ability to work in a multinational and multicultural environment. Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach. The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1.The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).