- Function title: Procurement Assistant
- Reference: NOC-CF-2025-FGIII/1063
- Location: Brussels
- The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties.
- Information about living in Brussels
- Nature of the competition: Internal and external competition
- Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
- Function group: Function group III
- Job level: 8-10 - Check salary simulations for the basic grade
- Generic post: Assistant
- Number of posts: 1
- Duration of engagement: 3 Year(s) - renewal or conversion of the contract is possible under certain conditions โ see โUseful informationโ section
- Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
- Directorate/Service: CF/PROC - Procurement Unit
- Working arrangement: EUROCONTROL operates a hybrid working model that combines onsite presence with remote work opportunities. Remote working is subject to specific limits set out in internal rules and must align with business needs and managerial approval. Please note that full-time remote work is not permitted.
- Competition publication date: 27/11/2025
- Competition closing date: 08/01/2026 (23:59 Brussels time)
- Reserve list: Applicable - See details in the \"Useful information\" section
Your team
Within the Directorate Central Route Charges Office and Finance, the Procurement Unit is responsible for managing the Agency processes and services related to procurement of goods and services, and establishing contractual agreements in a timely, effective and transparent manner, with appropriate consultation with key Agency stakeholders and internal business partners. The Procurement Assistant provides support across various business operations, ensuring the successful planning, coordination, and execution of activities related to areas such as supplier data management and purchase order management.
Your role
Your role will be to:
- Assist in the planning and execution of activities related to procurement, ensure smooth operations, timely follow-up on actions and adhere to financial regulations and processes.
Required qualifications, experience & competencies
Candidates must fulfil one of the following three requirements: Completion of third level studies in a relevant field e.g. administration, contract management, financial matters and or systems, meeting European Qualifications Framework (EQF) Level 7 or higher followed by a minimum of 3 years of relevant working experience. Completion of third level studies in a relevant field e.g. administration, contract management, financial matters and or systems, meeting European Qualifications Framework (EQF) Level 6 or higher followed by a minimum of 4 years of relevant working experience. Completion of post-secondary education in a relevant field e.g. administration, contract management, financial matters and or systems, meeting European Qualifications Framework (EQF) Level 5 or higher followed by a minimum of 6 years of relevant working experience.Refer to the European Qualifications Framework (EQF) . Experience in contract management. Experience with procurement modules and supplier data management in ERP financial systems (e.g. GL, AR, AP). Drafting skills in English. Communication: You are able to foster two-way communication. Customer Focus: You adapt services to respond to customer needs. Problem Solving: You anticipate and solve business problems. Planning and Organizing: You know how to plan ahead and adapt as required. Ability to work in a multinational and multicultural environment. Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach. The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1 and of French at level B2.
The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR). Applications will be accepted from nationals of EUROCONTROL Member States only. The selected candidate may be required to provide documentary evidence confirming they meet the minimum education requirements. They will be informed if and when specific evidence is needed. Please note that no offer (for external candidates) or appointment (for internal candidates) will be made until the necessary evidence, if required, is validated. The selected candidate will be engaged for a period of three 3 Year(s) in accordance with the Conditions of Employment of Contract Staff at EUROCONTROL. Renewal(s): This contract may be renewed several times, but its total duration, including all renewal periods, may not exceed nine (9) years. Conversion: Conversion to an undetermined duration contract is possible where all of the following cumulative conditions are met: the post is confirmed as being of a lasting nature; the staff member has completed at least five years of service; the staff memberโs performance has been satisfactory; and the conversion is in the interests of the service. Conversion is therefore not automatic. The selected candidate must successfully complete a probationary period of nine (9) months before being established in the post. The successful candidate shall be engaged in principle at the basic grade of the advertised grades. Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications. Information on salary and benefits can be found on our Careers site EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce. Candidates should go to our Careers site and read the tips on how to apply.