Job Description
Position Title: Administrative Assistant
Profile : ADMN10010 - Administrative Associate I
Project: CDC/FHI360 Technical Assistance (TA) Project
Location: Chipata, Eastern Province
Reports to: Finance Associate
About FHI 360
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology โ creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Administrative Assistant on temporary basis.
Basic function
Under the direction of the Finance Associate the Administrative Assistant will be responsible for providing administrative and secretarial support to the staff of the CDC PHO TA Project office in Chipata.
Duties and responsibilities
- Provide secretarial support (word processing, production of reports and documents, filing, etc.) for project staff, as assigned.
- Prepare minutes for meetings and follow up with staff members for action items.
- Schedule meetings and meeting arrangements for the project as needed (e.g. scheduling conference rooms, logistics).
- Prepare documents, reports and briefing materials for consultants, staff and clients.
- Ensure documentation and reports are tracked regularly.
- Sets up and maintain files, prepares reports, presentations and graphics, for the project staff.
- Assist the supervisor and relevant staff in making appointments and logistical arrangements for meetings.
- Assist the supervisor and relevant staff in arranging travel logistics for FHI360 staff, consultants, and visiting staff, including hotel arrangements, airport and hotel pick-ups, etc.
- Perform other duties as assigned.
Qualifications and requirements
- Successful candidate will have a diploma in business administration or any relevant field. A university degree will be added advantage.
- 2-3 years of experience in a related field is preferred.
- Demonstrated success in multicultural environments is required.
- Demonstrated ability as a team player, excellent communication skills, and strong computer aptitude in Microsoft office applications, such as Word, Excel and PowerPoint are required.
- Prior experience working within NGO environment is a plus.
Individuals currently residing in Chipata, are encouraged to apply.
The closing date of receiving applications is 22 August. 2023
Disclaimers:
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.