TERM OF REFERENCE (ToR) FOR DEVELOPMENT OF GIS MAP-BASED PLATFORM (WEBSITE) CONSULTANCY

  • Added Date: Wednesday, 05 February 2020
  • Deadline Date: Sunday, 08 March 2020

Project Title: Youth leading stabilizations efforts in the Lake Chad Basin

Commissioning Office: Plan International Germany

Type of Exercise: Development of a map-based platform (website), software for data acquisition via smartphone and training of trainers.

Target and Location: The consultant is not bound by any specifications regarding the place of work. The consultant shall participate in coordination meetings with Plan International Germany (Hamburg) at fixed dates and times and shall report on the progress and completion of his work.

Contract period:

  • 18th March,2020: submit workplan including workdays that each activity requires

  • From April 20th to June 15th: core activities, max. 40 working days (Please check section 5 of the ToR)

1. Background

About Plan International: Plan International is an independent development and humanitarian organization, with no religious, political or governmental affiliations. Working with children, their families, and communities, Plan is one of the world’s largest development organizations with the objective to achieve sustainable change and to enhance the living conditions of the people in partner countries. For over 80 years Plan has been working to tackle poverty, violence and injustice and to encourage girls and boys to actively shape their future. Plan is working in long-term partnerships with local people, organizations and government bodies at all levels.

About the project: The action directly contributes to the effective participation of young people in peacebuilding efforts. The proposed action was submitted under Lot 2 of the Call for Proposals from the European Union “Support for Civil Society Organisations piloting initiatives of the AU-EU Youth Cooperation Hub” to support peace and security and strength stabilization efforts in the Lake Chad Basin (Cameroon, Niger and Nigeria) by improving coordination of stabilization activities and therefore closing the gap between political intentions and realities on the ground.

In this regard, youth will be engaged in a mapping and monitoring exercise of basic services and causal peace factors, resulting in a) user-friendly map-based platform and b) youth will be empowered as active agents of change, promoting a peaceful co-existence at local level and beyond, claiming their rights as right-holders.

The action is firmly anchored in a rights-based approach with emphasis on building the capacity and knowledge base of right-holders, more specifically the youth, empowering them to claim their rights as well as to create awareness amongst duty bearers on the importance of valuing youth activism and participation in peace building and community development.

The relevant stakeholders will be engaged in the implementation of the project in order to

a) address key community engagement constraints,

b) raise their awareness and appreciation of youth abilities and

c) activate their responsibilities as duty-bearers.

The action is developed in close consultation with the leaders of the youth organizations and relevant stakeholders. All of the proposed measures involve youth, who will be trained and guided throughout the action. Youth organizations in Cameroon, Niger and Nigeria will be fully involved in the identification of beneficiaries and they will be in charge of the implementation of the action’s activities.

For this project the digital approach is a key enabler, making it more effective and/or helping amplify the voices of youth in the Lake Chad Region.

In order to implement the project, Plan International Germany is seeking a consultant or firm qualified and experienced in Geographic Information System (GIS) to develop a digital map based platform that will capture and visually present data on essential services by sectors as will be identify by the youth during the mapping exercise in Cameroon, Niger and Nigeria.

The main objective of the consultancy is to establish an advanced visualization online map-based platform that allows for a real-time interactive tool for mapping basic services and on-going humanitarian efforts in the pilot areas. The key areas of mapping may include physical characteristics of basic services as well as institutional infrastructure. Additionally, build the capacity of relevant staff to enable them to use and maintain the platform.

Consultants should submit technical and financial offers.

2. Scope of work

· Development of a digital map-based platform to capture and visually present data on essential services by sectors identified by the youth groups during the mapping exercise in Cameroon, Niger and Nigeria

  • The platform will be used to load coordinates of relevant information collected by young people via smartphones. This information will be further defined in cooperation with young people. Young people collect relevant information in two main areas: infrastructure (education, transport, health centres) and services (skills training, support to farming, social cohesion dialogues).

  • The platform should be available in English, French and Hausa which is a common language in all three countries.

  • The same platform should be operational in the three countries mentioned above.

  • The platform must be very simple, because although we will try to ensure that the young people who participate in the project can read and write, we must assume that their knowledge of how to manage the platform is very basic.

  • The data collection will be done once per year for three years. The Youth organizations will cover the excise in the 3 countries in different communities.

  • Computer terminals will be installed in each country to facilitate the use of the map-based platform by young people. The selection of the equipment will be made based on the suggestions received from the consultant.

  • Plan International Germany (Hamburg) should have access to the platform. The interactive map should be easy to share with the donor and other stakeholders.

· Developing data collection software for smartphones and feeding live data to map-based platform

  • The information collected via the Smartphones should be uploaded to the platform. The collected data which is stored on the phone could be exported to be able to upload it to the data cloud storage to make it available for the map-based platform and other purposes like post-editing.

  • The selection of the Smartphones will be made based on the suggestions received from the consultant.

· Training of Trainers for Plan International staff members on using the map-based platform and collect the information through smartphones.

  • A regional training workshop for 10-15 staff members of Plan International Cameroon, Niger, Nigeria and Germany will be conducted by the consultant for 5 days. The training includes a theoretical and practical component. The training sessions must focus on how data is collected digitally via smartphones and how the platform works (uploading information, updating the platform and solving everyday problems).

  • Develop a guide manual that details step by step the operation of the platform. (An interactive demonstration can feature in the web, in addition to a guide manual)

3. Methodologies to be used in the development of a digital map-based platform

Prospective consultants are invited to suggest their methodology and approach in order to perform steps to collect, manage, and generate geospatial data we will use in the map-based platform. The map-based platform should be a user-friendly, fully featured GIS application that can be customized by users to suit specific data processing and visualization needs (categories, icons)

The map-based platform should be developed based on the following digital principles:

  • Design with the user: Incorporate key users’ suggestions, develop context-appropriate solutions informed by users’ priorities and needs, embrace an iterative process that allows for incorporating feedback and adapting your solution.
  • Understand the Existing Ecosystem: Ensure your initiative aligns with existing technological, legal and regulatory policies in the area of intervention.
  • Design for Scale: Keep your design simple, flexible and modular to make it easy to change your content and adapt according to the contexts.
  • Use Open Standards, Open Data, Open Source, and Open Innovation: Utilize existing open platforms where possible to help automate data sharing, connect your tool or system with others and add flexibility to adapt to future needs.

Some suggestions for digital platforms are: https://maps.london.gov.uk/ima/ https://infranodus.com/ https://www.mapbox.com some suggestions for digital tools are: KoBoToolbox, ZeeMaps and GeoJSON.

4. Intended users of the map-based platform and key stakeholders

Intended users: The youth organizations in Cameroon, Niger and Nigeria will be the primary user of the map-based platform. Findings from the data collection process will feed into the advocacy project activities.

Involvement: Plan International Germany, European Union, Peace & Security Young Experts of the AU-EU Youth Hub, relevant Government Institutions in Cameroon, Niger and Nigeria among others.

5. Expected key deliverables and time frames

GNO expects the consultant shall complete and submit the following deliverables:

Deliverables: Submit technical and financial proposal (1. development of a map-based platform (website), 2. software for data acquisition via smartphone, 3. training of trainers, 4. hosting options, 5. a comprehensive back-up system must be included in the end product, such that data resources are secure)

Indicative time frame: March 8th, 2020

Deliverables: Award contract

Indicative time frame: March 16th, 2020

Deliverables: Update workplan including workdays that each activity requires

Indicative time frame: March 18th, 2020

Deliverables: Meeting with the WACA Programme Specialist of Plan International Germany in Hamburg to agree final categories, icons of the map-based platform

Develop the online platform to capture data on essential services by sectors identified by the youth groups

Develop the data collection software for smartphones and feeding live data to map based platform

Develop user manual of the map-based platform to support the roll out of the platform and the technologies incorporated into

Develop the content of the training to the Plan International's core team. Theoretical and practical

Staff training and capacity building: train and mentor key staff to properly use, update and solve problems to the map-based platform in one of the Lake Chad countries

Indicative time frame: These activities should be implemented from April 20th to June 15th. A phased approach will be employed based on the finally agreed-upon schedule of deliverables.

Deliverables: Delivered refresher trainings at country level (Cameroon, Niger and Nigeria) on use of the map-based platform. (Only if it is necessary)

Indicative time frame: 2021

6. Required competences and experiences

  • Advanced degree (Masters level) in a relevant field (computer science, data/information/health management, econometrics, advanced statistical analysis, information technology, and software engineering). Advanced university degree in Monitoring and Evaluation, Population studies, Statistics or other related field.
  • Working experience with GIS including for example production of maps, geospatial data management and quality control and/or spatial analysis for social projects, monitoring and/or analysis.
  • Demonstrate oral and written communication skills in English and French, including presentations.
  • Self-driven and able to work under remote supervision.
  • Proven ability to conceptualize, innovate, plan and execute ideas as well as transfer knowledge and skills.
  • Previous experience with facilitating training activities or teaching.
  • Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization.
  • Good understanding of the local context in the Lake Chad Region.

7. Payment Schedule

Benefits and other conditions of engagement will be discussed and negotiated with short-listed candidates, based on the type of contract agreed, as well as the experience and background of the candidate. The fee is payable in instalments upon certification of satisfactory performance at each phase as per the deliverables and submission of corresponding invoices.

8. Disclosure of Information/Child Safeguarding

It is understood and agreed that the consultant shall, during and after the effective period of the contract, treat as confidential and not divulge, unless authorized in writing by Plan International Germany, any information obtained in the course of the performance of the Contract. Information will be made available for the consultant on a need-to-know basis. Field visits will be assisted by Plan International Germany staff. The selected consultant will commit to respect Plan’s Safe Guide Policy to prevent any harm from participating children and youth.

GNO shall acquire the ownership of all assignment deliverables in their tangible form (both hard and soft copies) and the right to use them as required. The deliverables in any circumstances should not be published or used by the consultant without the permission of GNO. The Consultant must sign a confidentiality agreement.

9. Submission of proposals and criteria for evaluation

  • Qualified consultants must submit technical proposal (max. 6 pages) that must include the following points: a description of your proposed method for developing the map-based platform and software, the outline of the key steps and the sequence of the work, a clear and detailed timeframe to complete the tasks and a proposal of contents for the training of trainers (5 days). The training should have a theoretical and technical part.
  • CV’s between 2-3 pages.
  • Composition of team (if applicable).
  • A description of your experience customizing and deploying map-based platforms, methodology and recent sample of a similar work.
  • The financial proposal should contain detailing consultant(s) itemized fees, and detail all costs associated with the development of the platform.

Criteria for the evaluation of the technical proposal:

Points

Criteria: Experience of the consultant in the area and in similar works

Points: 20

Criteria: Quality of the technical proposal and functional ability to fulfil the requirements

Points: 45

Criteria: Financial bid

Points: 35

The contract will be awarded to the consultant / consultancy firm scoring the highest.

10. Permissions

The visa application, the travel costs (flights, hotel, meals and local transportation) to the field will be covered by Plan International Germany.

This vacancy is archived.

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