The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support childrenโs rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We wonโt stop until we are all equal.
ROLE PURPOSE:
The Procurement Coordinator reports to Procurement Manager and shall act on behalf of Plan International Guinea to provide a broad range of procurement management services that are requested by the Country Office to facilitate the smooth implementation of projects. The Procurement Coordinator will ensure all procurements activities are conducted in strict compliance with the principles, rules, and procedures set out in the Plan Procurement Guidelines.
S/he will need to co-ordinate with Plan International staff, especially logistics, procurement, finance and project managers, to ensure rapid and timely delivery of project inputs. S/he will need to ensure supervision, monitoring and management of the procurement function of the Country Office.
DIMENSIONS OF THE ROLE:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
Reports to Procurement Manager, Plan International Guinea with dotted reporting lines to the Deputy Country Director for Operations; Procurement and supply systems (SAP) and processes for compliance and management information; Risk Management in procurement and supplies for the thematic Programme; Procurement Officer reports to the role; Area of Responsibility โ CO, with travel to PIIAs when necessary.
ACCOUNTABILITIES:
Analyse demand and supply trends and support Procurement Manager with the development and implementation of sourcing strategies Execute procurement plan and work closely with Procurement Manager, Project Managers and Finance in the planning process for special/complex purchasing projects / requirements Execute day-to-day procurement and contract administration activities of projects as per the set procedures, manual, template and guidelines Manage, execute and coordinate tasks related to the procurement of goods, services and works Monitor progress of contracts implementation to ensure that it abides by the stipulated standards, procedures and planned procurement timetable Assist Project Managers and other staff in planning, scheduling and prioritizing procurement functions, including plans for the efficient and effective procurement of goods, works and services Collaborate in the management of the entire procurement process and execute day-to-day procurement functions such as: Analyse market conditions Verify the technical specifications or terms of reference Prepare and launch tender documents Arrange and facilitate vendor visits Carry out price reasonableness analysis Participate in contract negotiations, preparation, awarding and award notification, and conduct debriefing with bidders Provide procurement contract administration services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods Ensure all approvals and procurements records are kept safely and filed electronically as appropriate Prepare and share monthly, and quarterly Procurement Progress and Market Condition Reports, including price movements Monitor vendor performance for conformance to the original proposal and maintain continual review to ensure that all terms and conditions are met and that contracts are in accordance with legal requirements, standard specifications, Plan procedures and government regulations Assure all procurement activities are performed in a fully professional, transparent, and ethical manner and in line with procurement regulations and conditions of the grant and implementation agreement Collaborate with purchase requesters and staff to ensure purchase of goods and materials is properly planned, timely delivered in the required quantity and quality at an effective cost Participate in the processes for clearing imported goods from the air or sea ports ensuring customs regulations and necessary tax exemptions are obtained in providing to Admin and Logistics adequate information on goods to be imported. Participate in regular assessment of risks that are likely to hamper continuous delivery of procurement activities and monitor the mitigating actions that will have been designed Set a mechanism to provide updates to requestors on the status of their requisitions or institute a requisition tracking mechanism Ensure relationships between Plan and suppliers/service providers are well nurtured and free from any conflict of interest Participate in analysis of market and delivery systems in order to assess present and future material availability Recommend improvement of sourcing strategies through evidence-based analysis for management, including price, quality and service Implement assigned contracts and SLA/LTAs to ensure adherence to agreements is being achieved and contract gaps are eliminated in consultation with Procurement Manager
Protect the procurement activity from fraud, waste and abuse
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JD Procurement Coordinator
Location: Conakry
Type of Role: Procurement Coordinator
Reports to: Procurement Manager
Grade: 14
Closing Date: 22 juillet 2025
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girlsโ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.