REQUEST FOR QUOTATION
From: Norwegian Refugee Council, Country Office - Erbil
Subject: External evaluation for NRC ICLA programs
PR Reference number: 86006-91
RFQ Number: IRAQ-RFQ-106-2021
Norwegian Refugee Council (NRC) welcomes you to the tender notification of 271572, External evaluation for NRC ICLA programs. NRC is an independent, humanitarian, non-profit, non-governmental organization, which provides assistance, protection and durable solutions to refugees and internally displaced persons worldwide. NRC promotes and protects the rights of people who have been forced to flee their countries or their homes within their countries. It is the only Norwegian organization that specializes in international ef orts aimed at this target group. The Norwegian Refugee Council (NRC) Office in Iraq invites eligible and interested suppliers to participate in the external evaluation of NRC ICLA program, ref. Number IRAQ-RFQ-106-2021. If your company is interested in participating in the tender it requires online registration in the web-based eSourcing system CTM. It is free to register as a user in the system, and once the company is created, you will obtain access to all of the current and future tenders notifications implemented by NRC through the system. After registration, you get access to all tender package, For registration instructions, please follow the link https://norwegianrefugeecouncil-my.sharepoint.com/:b:/g/personal/zhala_jaff_nrc_no/Eatm8G3c1XlIuMBe-xdjSVMBvs0fYHnadBzz11-PL5_BLQ?e=rwg5S3
The Norwegian Refugee Council invites you to submit a bid in (USD) in light of providing consultancy services to conduct an external evaluation to ICLA programs in NRC across Iraq,
The selection will be based on the criteria listed on this document, and a consultancy contract will be assigned.
Manner of Submission
Please submit your quotation in accordance with the requirements detailed below by either
A- eSourcing system, following the below instructions:
1- The bidders can download the RFQ documents from “**Access documents**” from the system.
2- Collect the RFQ.
3- Fill in the requested documents.
4- Upload your Technical proposal documents in “**Envelope 1 – Technical Documents**”, The price shall NOT be mentioned in the technical bid.
5- Upload your financial proposal documents (Annex 4) in “**Envelope 2 – Quotation Documents**”.
6- After uploading the required documents, please check that the progress bar will show green colour “**100% percent complete**”.
7- Click on the “**Submit Response”** button.
B- or email submission to IQ.bids@NRC.no.**
1- The package has still to be downloaded from the eSourcing system, even if the submission is through email submission.
2- After downloading the package, the supplier must follow the above mentioned steps from 2 – 5.
3- Two email should be submitted,one for “**Envelope 1 – Technical Documents**”, The price shall NOT be mentioned in the technical bid,
the second email for “**Envelope 2 – Quotation Documents – Annex 4**”.
Note: For more information, please refer to the Supplier guide. **
NRC Iraq will follow the two envelop process for this procurement. Failure to comply with the above submission instruction will lead to supplier disqualification immediately.
Questions and Inquiry: Questions for the tender content and process must be made to the contracting entity via the Q/A message module inside the eSourcing system by clicking on “Supplier questions and answers”, and then click on the “Ask Question” button.
The deadline for submission of quotations is 27th June 2021 23:30 Iraq Time promptly.
Offers must be submitted through the eSourcing system, and before the submission deadline expires. It will not be possible to submit your bid after the deadline or outside the eSourcing system.
Award of the contract(s) will be based on the following:
· Copy of Company registration / Business license (relevant for companies only)
· Copy of Tax clearance (relevant to companies only)
· Copy of past reports
· Access to Iraq – ability to travel to Iraq
· Copies of CVs
· Skype interviews
· Delivery time
· Copy of Company director/ consultant ID
· Annex 1 – Terms of Reference
· Annex 2 - Technical Proposal methodology, work plan, and personnel
· Annex 3 – Previous Experience
· Annex 4- Financial Proposal (cost breakdown)
· Annex 5 – Supplier’s Ethical Standards Declaration
Consultants should be registered in their country of origin. When required or requested, consultants should be able to provide proof of registration to NRC. However, if this is not possible, the consultant (sole trader) confirms by signing the Consultant declaration (Mandatory) that he/she complied with self-employment regulation in his/her country
PARTICIPATION: Follow the below instructions when you want to participate in one of NRC’s tender procedures: Log into the system, read the access conditions, and click Accept. Be aware that when you click accept, you have not submitted bid response, but have just accepted that you have been given access to the tender package. By accepting you will get access to all the relevant material and you will be able to download them.6/3/2021 eu-supply.com https://eu.eu-supply.com/app/rfq/editinvitationletter.asp 2/3 Please note that the last date and time for submission is by 27/06/2021 at 23:30 Iraq time. Otherwise, your application to participate in the tender will not be accepted by the NRC. Offers must be submitted through the eSourcing system, and before the tender deadline expires. It will not be possible to submit your bid after the deadline or outside the eSourcing system.
PROCESS: The bidding process is "Open Bidding – 2 Envelopes". The bid responses will be received in 2 envelopes (1 technical and 1 commercial) and evaluation will be done accordingly. For participation in the tender, bidders should submit their technical and commercial proposals separately , by including all the relevant and necessary documents which indicated in ITB. Only suppliers who provide complete offers in 2 envelopes (Envelope 1 – Technical Documents) and (Envelope 2 – Quotation/ Financial Documents) will be evaluated. The last date and time for submission is by 27/06/2021 at 23:30 Iraq time.
BID ACCEPTANCE: NRC reserves the right to accept the whole or part of supplier's bid. NRC may, at its discretion, extend the deadline for submission of the bids, by notifying prospective suppliers in writing through the eSourcing system. NRC is not bound to select any of the suppliers who submitted bids and does not bind itself to select lowest price offer. The Contract will be rewarded to the supplier considered most responsive to the needs and most conforming to NRC general principles, including economy, efficiency and best value for money.
OTHER INFORMATION: All correspondence between potential bidders and NRC is through the system. Please note that both the NRC’s and the bidder's actions are logged in the system for audit purposes. For technical questions about the system, please contact email@example.com
Note: this consultancy is home-based with travel to Iraq expected, and both companies and individuals are welcomed to participate in the tender