Senior Specialist, C19RM Secretariat - GL E - Defined Duration until December 2025
Background
In April 2020, the Global Fund established the Covid-19 Response Mechanism (C19RM) to support countries to respond to COVID-19 and mitigate its impact on programs to fight HIV, TB and malaria and support systems for health. C19RM has awarded US$4.7 billion to 125 applicants since April 2020. As the pandemic evolves and countries transition from an emergency response, C19RM funding will continue supporting resilient and sustainable systems for health (RSSH) and pandemic preparedness.
The C19RM Secretariat (the Secretariat) manages the end-to-end C19RM Business Model. The C19RM Secretariat also acts as the Secretariat for the C19RM Investment Committee (the IC) responsible for investment, portfolio optimization, governance, and oversight since 2020. The Secretariat is responsible for operationalization, implementation monitoring and oversight (M&O) to identify bottlenecks, course correction and ensure effective delivery of programs; monitoring and evaluation (M&E) to report on progress and results; assurance and accountability; reporting to the Committees and the Board. The Secretariat leads the engagement of Grant Approval Committee (GAC) and COVID-19 Technical Advisory Group (CTAG) Partners with the C19RM, including the external review of C19RM investments and monthly review meetings.
Role
The Senior Specialist, C19RM Secretariat will be responsible for the ongoing management and operationalization of the C19RM secretariat to ensure it is able to effectively utilize its investment capacity, including ensuring direct impact of decisions made by the C19RM Investment Committee (the governance body responsible for C19RM operationalization, including providing overall management and oversight over the Global Fundโs C19RM, making investment decisions and internal policies).
The Senior Specialist will be the key representative for C19RM operations and governance and will work with a wide range of stakeholders including senior Global Fund management, Global Fund Committees and the Board to ensure Secretariat priorities are understood, agreed and actioned. The Senior Specialist will also collaborate with other Global Fund Programs (AIDS, TB, Malaria) to ensure optimal investment decisions, complementarity, and synergy between Programs.
This role implies frequent interactions with the Board and its Committees, the Executive Management Team and colleagues from most of the other divisions and departments. It also requires very strong people management skills as leader of three teams (Governance & Oversight, Business Process and Information Management & Analytics), excellent technical knowledge of public health, and political acumen to deal with leaders of the Secretariat and the various Board constituencies.
This role will report directly to the Senior Manager, C19RM Secretariat.
Key Responsibilities
- Manage the C19RM Secretariat to support the review and approval process of funding related to the C19RM. Oversee effective and rigorous funding request reviews including management of C19RM submission windows and the receival, screening and facilitation of the review of Funding Requests related to C19RM (including eligibility criteria, completeness and accuracy screening and coordination with the reviewers in the following departments: Grant Management (GMD), Technical Advice and Partnerships (TAP), Community, Rights and Gender (CRG), Supply Operations (SO), Risk and Finance.
- Oversee Grant Approvals Committee (GAC) and C19RM Technical Advisory Group (CTAG) partner engagement in C19RM including: managing GAC and CTAG Partner engagement and inputs into C19RM investments, ensuring GAC and CTAG are effectively engaged in reviews of individual funding requests (including Fast-track and Full Funding Requests), leading Partner review meetings and inputs (into lessons learned, emerging technical issues, observations and concerns) and ensuring action is taken to address these issues.
- Oversee Governance and Oversight function of Investment Committee Secretariat, updates to Terms of Reference and working modalities.
- Oversee and ensure constant review of the quality, scope, and fit-for-purpose of C19RM processes, business system enhancements, identifying and pursuing options to adjust, simplify or improve effectiveness and efficiency.
- Conceive, design, and oversee special projects as required (operating model, processes, technology etc.) to ensure the C19RMโs ongoing ability to support RSSH and pandemic preparedness.
- Lead on the collaboration between the C19RM Secretariat and existing Global Fund Programs (AIDS, TB, Malaria) to ensure optimal investment decisions, complementarity, and synergy between Programs.
- Oversee all C19RM documentation and reporting. This includes oversight of data analyses, presentations and regular reporting to the Board and its Committees, analytics to support policy decisions related to the COVID 19 Response Mechanism (C19RM), coordination of cross-Secretariat inputs and working collaboratively with key functions including the Executive Director office, Legal and Governance Department and Finance Divisions.
- Day-to-day management of the C19RM Secretariat. This includes management of staff and associated recruitment to ensure the C19RM can deliver on its objectives. Staff from three C19RM Secretariat functions and sub-teams will have direct reporting lines into the Senior Specialist C19RM Secretariat (Governance & Oversight, Extension Project Manager / Business Process and Information Management & Analytics).
Subject to change by the Executive Director at any time at their sole discretion.
Qualifications
Essential:
Advanced University degree in business administration, public administration, health, law, international development or other relevant discipline (A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree).
Desired:
Formal or informal education demonstrating knowledge or advanced knowledge of one or more of the following: AIDS, TB, Malaria, health systems, community work, gender issues, key populations (especially men having sex with men, people who inject drugs, transgender people, sex workers, migrants), sustainability of health financing.
Experience
Essential:
- Significant relevant previous experience, ideally in funding application management, grant management (or other funding instruments), policy and project coordination in a multi-stakeholder setting.
- Sound experience of strategic, organizational and management issues as well as multi-stakeholder processes and negotiations.
- Demonstrated solution-oriented mindset: Ability to create business relevant, appropriate and creative solutions.
- Demonstrated result orientation: Ability to structure and prioritize individualsโ and the departmentโs objectives against organizational goals.
- Proven proactivity, adaptability and flexibility in working in a complex and dynamic environment.
- Proven strong policy and systems analyst skills.
- Proven strategic thinker, with strong problem-solving skills and quantitative / qualitative analytical abilities.
- Focus on quality of work product, thoroughness and attention to detail
- Proven self-starter with strong entrepreneurial attitude
- People management experience, particularly in managing diverse teams with the associated management accountabilities.
- Reliable leader with strong interpersonal skills to work in culturally diverse environment and ability to develop own and staff capability, encouraging diversity and fostering teamwork.
- Experience as an effective communicator. Compelling and persuasive oral and written communication skills and very capable public speaker.
- Proven high proficiency in Microsoft Word, PowerPoint and Excel.
Desirable:- Over 10 years of relevant previous experience, ideally in funding application management, grant management (or other funding instruments), policy and project coordination in a multi-stakeholder setting.
- Over 4 years of people management experience, particularly managing diverse teams with the associated management accountabilities.
- Experience in working for a developing country government or development agency (bilateral or multilateral donor) or NGO country office on the implementation, management or coordination of development assistance.
- Experience in countries operating in a challenging operating environment.
- Experience in grant-making and management processes.
- Experience with Global Fund (or equivalent) governance structures
Competencies
Languages:
An excellent knowledge of English is required in this role. Fluency in one or more of the following languages would be an asset: French, Russian, and/or Spanish.
Functional Competencies:
- Operational Policy โ Expert
- Analytical โ Expert
- Business โ Expert
- Geopolitical Awareness โ Expert
- Project Management - Expert
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Job Posting End Date13 March 2024