GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Remote work acceptedNo
Target Start Date2023-10-02
Target End Date2024-06-30
Job Posting End DateJuly 31, 2023
Standard Job DescriptionSenior Reporting Assistant Organizational Setting and Work Relationships The Senior Reporting Assistant will fulfil internal and external reporting requests. The incumbent is supervised by the Reporting Officer or another professional or more senior local staff depending on the staffing structure of the Office. The Senior Reporting Assistant is expected to have contacts within the Organization and outside the duty station, as well as with partners and other stakeholders to collect information and monitor programme activities. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Stay abreast of the operational developments and assist in the preparation of briefing notes and reports. - Assist in consolidation of data and facilitate the preparation of periodic reports including Sitreps, Fact Sheets and other activity specific reports and in preparations of interviews to the local media and background briefings to the international media. - Update regularly the relevant information tracking system(s), adhere to electronic filing requirements. - Provide administrative support in routine services and activities within the Unit - Accompany visits of foreign delegation and the media to refugee sites in the region, giving appropriate briefings, interpreting support and commentaries. - Work closely with relevant colleagues to contribute to accurate and standard data presentation. - Prepare and distribute meeting minutes in a timely manner. - Consolidate and provide inputs for donor reports. - Perform other duties as required. Minimum Qualifications Years of Experience / Degree Level For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher Field(s) of Education Not applicable. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Journalism, Social Science, Humanities (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc). Excellent communication and strong interpersonal skills Desirable Training relevant to function of the position including Programme Management ¿ Level 1. Functional Skills *IT-Computer Literacy CL-Multi-stakeholder Communications with Partners, Government & Community CO-Drafting and Documentation DM-Data Management PG-Programme Analysis (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileItaly remains one of the major points of arrival for persons of concern who seek protection to Europe, with most of them arriving by sea via the Mediterranean. Since the beginning of the year, almost 65,000 people reached Italy by sea (with a +130% increase compared to 2022). In addition, since the beginning of the Ukraine crisis, over 177,000 people have presented an application for temporary protection in the country.
In Italy, UNHCR works with the Italian government, other organizations and refugees themselves to uphold the basic human rights of stateless persons and people forced to flee, and to improve laws and national systems so that refugees and stateless persons stay safe, get documents, can go to school, work and exercise other rights. Through its staff and partners, UNHCR is engaged in activities aimed at ensuring full and equal enjoyment of rights by all persons of concern, addressing protection risks in an Age, Gender and Diversity (AGD) sensitive manner, with a particular focus on persons with specific needs, such as unaccompanied and separated children (UASC) and survivors of gender-based violence (GBV). UNHCR's protection delivery is based on a community-based protection approach, which aims at putting people of concern at the center of all decisions affecting their lives. Based on this approach, UNHCR promotes active refugee participation in all aspects of the UNHCR programme cycle, builds protection strategies and solutions in partnership with them and supports the community's own goals, also through better communication with communities.
UNHCR staff perform a variety of tasks country-wide, including attending key phases of disembarkation procedures, providing new arrivals with information on international protection and other relevant procedures, through leaflets and group information sessions, and supporting the authorities in identifying persons with specific needs; monitoring land border procedures and their potential impact on access to international protection, focusing in particular on people with specific needs; conducting visits to reception facilities across the country, liaising with relevant authorities to ensure that safe, dignified accommodation conditions are provided; working with authorities and partners to identify persons with additional protection needs, such as UASC, survivors of GBV and other persons at risk, so that they can be promptly referred for follow-up and appropriate services; and providing support to the National Commission for the Right to Asylum, including on the reform of the RSD procedure. UNHCR also seeks to help refugees thrive in Italy and fully contribute to the economic, cultural and social life of the country, through support to the implementation of the Government's national integration plan, provision of information and counselling on rights, entitlements and obligations, engagement with the private sector to promote refugees' employment, and by working with Italian universities to promote access to higher education to refugees through scholarships and tutoring programs.
The Senior Reporting Assistant (G5) will work in the External Relations Unit, which is tasked, among other things, to engage on the external dimension, to strengthen and enhance government liaison, external relations and Information Management. The Senior Reporting Assistant will report directly to the Senior Government Liaison Officer. The Senior Reporting Assistant, in addition to the requirements indicated in the standard job description, shall have a sound knowledge of the Italian operational context as well as of issues pertaining to international protection. Fluency in both Italian and English and excellent drafting skills, acquired also in different fields, are essential.
The present vacancy is for a Temporary Appointment in a replacement capacity in respect of position number 10026184, against which there is a lien.
ADDITIONAL INFORMATION
Candidates must be legally authorized to work in Italy.
English is the official working language of UNHCR in Italy. Only applications fully completed in English will be considered.
Only short-listed candidates will be contacted.
Assessment of short-listed candidates might comprise of both an interview and a written test.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
All applications will be treated with the strictest confidentiality.
According to the UNHCR/AI/2022/01, recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme is subject to proof of vaccination against Covid-19. For this reason, you will be requested to provide a proof of full vaccination scheme during the recruitment process.
In case of any queries, please contact the Italy HR Team at itarovacancies@unhcr.org.
Functional ClearanceThis position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)English
,Italian
,
Desired languages
,
,
Additional Qualifications
SkillsCL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, DM-Data Management, IT-Computer Literacy, PG-Programme Analysis
Education
Certifications
Work Experience
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Other information