Hardship LevelA (least hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-07-24
Job Posting End DateJune 18, 2023
Standard Job DescriptionSenior Reporting Assistant Organizational Setting and Work Relationships The Senior Reporting Assistant will fulfil internal and external reporting requests. The incumbent is supervised by the Reporting Officer or another professional or more senior local staff depending on the staffing structure of the Office. The Senior Reporting Assistant is expected to have contacts within the Organization and outside the duty station, as well as with partners and other stakeholders to collect information and monitor programme activities. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRยฟs core values of professionalism, integrity and respect for diversity. Duties - Stay abreast of the operational developments and assist in the preparation of briefing notes and reports. - Assist in consolidation of data and facilitate the preparation of periodic reports including Sitreps, Fact Sheets and other activity specific reports and in preparations of interviews to the local media and background briefings to the international media. - Update regularly the relevant information tracking system(s), adhere to electronic filing requirements. - Provide administrative support in routine services and activities within the Unit - Accompany visits of foreign delegation and the media to refugee sites in the region, giving appropriate briefings, interpreting support and commentaries. - Work closely with relevant colleagues to contribute to accurate and standard data presentation. - Prepare and distribute meeting minutes in a timely manner. - Consolidate and provide inputs for donor reports. - Perform other duties as required. Minimum Qualifications Years of Experience / Degree Level For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher Field(s) of Education Not applicable. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Journalism, Social Science, Humanities (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc). Excellent communication and strong interpersonal skills Desirable Training relevant to function of the position including Programme Management ยฟ Level 1. Functional Skills *IT-Computer Literacy CL-Multi-stakeholder Communications with Partners, Government & Community CO-Drafting and Documentation DM-Data Management PG-Programme Analysis (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile All UNHCR staff members perform their duties within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. The incumbent is expected to have excellent drafting and documentation skills both in English and Turkish. Computer literacy is a must whereas basic knowledge in data management is highly desirable. The Senior Reporting Assistant is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information and monitor programme activities.
Required languages (expected Overall ability is at least B2 level): English
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
https://www.cdc.gov/travel
Nature of Position:
The international obligations of Tรผrkiye and its national legislative framework on asylum have shaped the form of current collaboration with UNHCR. UNHCR continues to provide legislative and technical support as well as institutional capacity building support to national institutions. UNHCR Istanbul Office is working closely with provincial directorates of line ministries, INGOs/NGOs, local governments and refugee populations in Marmara Region. The persons of concern in Istanbul FOโs area of responsibility is over 750,000 in 11 cities.
In this complex environment in a metropolitan city with 39 districts, Istanbul FO has expanded its network and capacity building activities with diverse actors such as municipalities, social service centres, mukhtars, imams and other significant local actors that contributes in expansion of protection space for refugees. Istanbul FO has been strengthening coordination mechanism in the Marmara region, in line with UNHCRโs strategic priorities. Given the large cosmopolite nature of Istanbul in terms of financial, cultural, and political prospects, the office has been also hosting high level visits.
The Senior Reporting Assistant will fulfil internal and external reporting requests. S/he is to be supervised by the Protection Associate. The incumbent receives regular guidance and advice from the supervisor. Advice and operational support may also be received from other senior staff and support units at the Field Office/Country Office. The incumbent will establish strong liaison with both internal and external parties, including donors, UN Agencies, and implementing and operational partners. The incumbent will be responsible for supporting the efforts of the unit in reporting on a variety of topics including but not limited to protection and registration monitoring, detention incidents, apprehensions on the border, and social cohesion along with other regular reporting activities of the office. S/he will also assist in analysis of the findings of field and monitoring missions as well as providing analytical reports on access to the legal framework while producing ad hoc thematic reports, fact sheets, internal inputs. The incumbent will also be in contact with governmental counterparts such as PDMM, PDoFSS and other relevant institutions. S/he will also be in communication with other functional units within country office to coordinate reporting requirements.
Living and Working Conditions:
Climate in Istanbul: The inhabitants of Istanbul enjoy all four seasons. The characteristic weather is a cooler version of the Mediterranean climate. The summer months between June and September are very hot in Istanbul. The humidity is also very high. The average temperature during summer is 28C with relatively dry weather. The winter season in Istanbul is cold, wet and snowy, but the temperature remains above the freezing point. The wind can also be very strong especially in autumn. Light jackets are always recommended due to unstable weather conditions.
Particularly the central areas of the big cities in Tรผrkiye are not very different from any other Western city. There is a good choice of hotels in Ankara and Istanbul but the choice is somewhat limited in many other parts of the country, except for summer resorts. The prices of hotels are subject to continuous changes due to domestic inflation and changes in the value of the Turkish Lira on foreign exchange markets.
The usual practice for renting an apartment is to consult real-estate agents or advertisements in the local English language newspaper.
The main cities have a number of hospitals where well trained specialists and surgeons in all branches of medicine can easily be found. Prescribed medicines are not always available in the hospital and may need to be purchased from a pharmacy.
Private clinics are generally well equipped and offer services of an acceptable quality. There are also private hospitals of top international standards in Ankara and Istanbul. The number of this type of hospitals is increasing day by day. Laboratory tests are available both in these hospitals and in established private laboratories.
There are only a few schools in Tรผrkiye that cater to foreign residents. These range from kindergarten through primary to high school level. Courses are in one or more foreign languages although some subjects are taught in Turkish in some schools.
The general security situation remains calm and stable. On 6 February 2023, two powerful earthquakes of 7.7 and 7.5 magnitudes struck in south-eastern Tรผrkiye in the province of Kahramanmaras. The earthquakes have claimed thousands of lives and caused untold destruction to homes and infrastructure across the region. Level 2 Emergency for Tรผrkiye and Syria were declared. This Level 2 emergency declaration will remain in force for a period of six months and will expire on 8 August 2023. Under exceptional circumstances, the AHC-O may recommend a three-month extension following consultations with the Regional Bureau.
Additional Qualifications
SkillsCL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, DM-Data Management, IT-Computer Literacy, PG-Programme Analysis
Education
Certifications
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
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Compendium
Additional InformationOther information
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19, successful reference checks, and integrity clearance.
The English version is considered original and authoritative, translation to other language(s) serve the purpose of advertisement of local positions where applicable but are not considered as official translations
PLEASE DO NOT USE TURKISH CHARACTERS IN YOUR NAME & SURNAME INFORMATION.
Staff members should serve for a minimum of one year following assignment before being considered eligible to apply for another position within the same category. This requirement is waived in respect of staff members whose position is being changed or whose assignment/appointment through the joint staff/management review body is in a replacement capacity.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).
Only short-listed candidates will be notified. The recruitment process might include a written test and/or oral interview for this job opening. No late applications will be accepted.
External candidates should be legally present in Tรผrkiye at the time of application, recruitment, and hire.
Non-Turkish citizens are required to upload their residence permits or relevant documents under the โCertificationsโ section, by selecting the type โPersonnel Administration โ Otherโ, to be considered for this job opening. Applications by non-Turkish citizens will NOT be considered if a valid residence permit is not attached to the application.
For further information on how to apply, please visit the โUNHCR - Application and Selectionโ page, at https://www.unhcr.org/how-to-apply.html.
Functional clearanceThis position doesn't require a functional clearance