Organizational Overview:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing โ creating a unique mix of capabilities to address todayโs interrelated development and humanitarian challenge in more than 70 countries. FHI 360โs Crisis Response team is responding to the humanitarian emergency in Northern Ethiopia, focusing on emergency health, nutrition, protection and WASH activities to support the goal of reducing morbidity and mortality.
Job Summary:
The job holder is responsible for overseeing day-to-day fleet management and general logistics needs related to programmatic activities, movement tracking, asset management, and other tasks as assigned. The Sr Procurement Officer will report hierarchically and functionally to the Field CR Coordinator and technically to CR Logistics Coordinator.
Accountabilities:
- Assist in all Procurement tasks as per FHI 360โs Procurement Handbook.
- Identify warehouse/storage space based on needs in the area, ensuring an efficient flow between Woldiya office and implementation sites. Ensure premises are furnished and secure.
- Liaise with suppliers and vendors for timely delivery of goods, and efficient problem solving of unexpected issues.
- Support sufficient planning for deliveries to project teams and update the Logistics Coordinator with regular information about stock levels and expected leave times.
- Handle random sport checks during field visits as well as amongst daily management task to check overall traceability of items.
- Support vehicle allocation and fleet management of all projects related rental vehicles. Ensure that all FHI 360 fleet management guidelines are always applied including logbooks and maintenance sheets.
- Develop tools to ensure efficient monthly, weekly & daily planning & movement follow-up tools.
- Ensure accuracy of all inventories. Ensure Assets register and inventory is up to date in all times.
- Constantly monitor inventory tagging and recording in accordance with the fhi360/Donor guidelines.
- Supervise FHI 360 warehouse and fleet management according to FHI 360 warehouse standards and records are well maintained.
- Coordination with Field Offices to record and update all inputs and data for the warehousing and Procurements.
- Coordination with Field Office to receive and Achieve Warehousing and Logistics Operations files and maintain them updated both manually and electronically.
- Look after all equipment provided and ensures all the FHI360 staff looks after it.
- Ensures that no material is taken out of logistics area without prior authorization.
- Informs immediately the Logistics Manager in case of abuse or bad management of the equipment and material in general
- Monthly Report (includes Equipment Inventory, Vehicle Follow Up and Planned works for the coming month).
Applied Knowledge & Skills:
- Comprehensive knowledge of office equipment, electrical and mechanical systems.
- Strong knowledge of office and procurement standards and practices.
- Excellent oral and written communication skills.
- Proficient use of Microsoft Office and computer software skills.
- Ability to prioritize assignments and work well with others.
- Ability to read and understand blueprints.
Problem Solving & Impact:
- Works on problems that are complex in scope and require judgment in resolving or making recommendations for solutions.
- Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
- Decisions made generally affect own job or specific functional area.
Supervision Given/Received:
- Provides guidance to other support personnel. Acts as team lead.
- Determines methods and procedures on new assignments.
- Typically reports to a Manager.
Education:
- Bachelor Degree or international Equivalent in Business Administration, Logistics Management or Related Field.
Experience:
- 3-5 years of experience providing logistical support in an office setting.
- Vocational or specialized training is desired.
- Prior work experience in non-governmental organization (NGO) is preferred.
- Fluent in local language and excellent in English.
โTypical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
โTechnology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- Less than 10%
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.
- Less than 10%
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
- Bachelor Degree or international Equivalent in Business Administration, Logistics Management or Related Field.