Job Summary:
The STRengthening Infectious disease DEtection Systems (STRIDES) Activity builds upon the U.S. Governmentโs GHS and other global health investments to enhance diagnostic networks and surveillance capabilities in partner countries. Through STRIDES, the United States extends its support for life-saving activities to address the urgent need to improve infectious disease detection, surveillance, and data systems for priority diseases that pose public health risks for outbreaks, while also providing emergency response support when outbreaks occur. In doing so, STRIDES aims to halt outbreaks before they spread by supporting human and animal health systems to provide quality, sustainable services. STRIDES also advances cross-sectoral efforts to identify, manage, and respond to infectious disease threats; detect and prevent further outbreaks; and build trust in a countryโs disease detection and surveillance structures.
STRIDES is seeking a qualified Project Officer to support the implementation of activities across its portfolio, ensuring compliance with FHI 360 procurement and subcontract management policies. This role coordinates programmatic needs, develops scopes of work, manages documentation, and supports procurement and subcontract processes while maintaining segregation of duties. The Program Officer acts as the technical owner for procurement and subcontract activities, ensuring timely execution and adherence to donor and organizational standards.
Accountabilities:
Procurement Process Support:
Draft technical specifications, SOWs, and terms of reference (TORs) for goods and services.
Prepare procurement request packages and confirm alignment with workplans and budgets.
Submit procurement requests and coordinate with Procurement Unit for solicitation.
Provide technical criteria for bid evaluations; serve as primary technical evaluator on panels.
Document evaluation notes and recommend technically suitable vendors.
Verify goods/services meet technical requirements and complete acceptance documentation.
Maintain procurement records and ensure compliance with FHI 360 Policy 01001.
Subcontract Execution & Management:
Draft subcontract scopes of work and budgets in collaboration with technical teams.
Prepare subcontract request packages and coordinate compliance checks (e.g., terrorism/debarment screening).
Support negotiation of technical terms (not financial) and review draft agreements for accuracy.
Ensure programmatic approvals and collaborate with CMS for financial approvals and execution.
Monitor subcontract deliverables, verify completion, and report discrepancies.
Track subcontract performance and maintain documentation for audits.
Programmatic Management Support:
Provides support to project management, delivers presentations, and leads meetings.
Reviews expense reports and invoices prior to management approval.
Reviews purchase orders in the finance system of record (headquarters' (HQ) only).
Leads assigned project tasks and oversees task completion.
May serve as a mentor to other team members.
Programmatic Administration:
Contribute to project workplan development and updates.
Coordinate meetings, prepare presentations, and manage project documentation.
Communicate with stakeholders and provide regular updates on procurement and subcontract activities
Supports onboarding of new team members on procurement and subcontract processes.
Compliance & Segregation of Duties:
Maintain strict segregation between technical and financial roles.
Avoid direct communication with vendors outside approved channels.
Ensure all approvals follow signature authority thresholds.
Finance Support:
Reads and interprets budget to understand tracking and suggest budget items/approach for tasks.
Drafts sub-award packages and reviews sub-award package and provides comments before submission for approval.
Manages the pre-award assessment process.
Liaises with subcontractors; facilitates partner/sub-award communication related to task completion and planning.
Applied Knowledge & Skills:
Full understanding of project/project management concepts and practices.
Basic knowledge of the technical area of the project.
Task level knowledge.
Working knowledge of concepts, practices, and procedures with project design.
Excellent oral and written communication skills.
Strong and demonstrated project/project management skills.
Ability to problem solve and implement corrective action as needed.
Ability to prepare reports and provide information to management in a timely manner.
Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.
Must be able to read, write, and speak fluent English, fluent in host country language as appropriate.
Problem Solving & Impact:
Works on problems of diverse scope that require review of various factors.
Uses cost benefit/risk assessment with selecting methods and techniques to determine appropriate action.
Builds productive working relationships internally and externally.
Decisions may cause delays and affect a work unit or area within a department.
Supervision Given/Received:
Receives little instruction on routine work. Receives methods and procedures on new projects or assignments.
May provide guidance to other lower-level personnel.
Typically reports to a Manager/ Associate Director/ Director.
Education: *
Bachelor's Degree or its International Equivalent โข Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields.
Project management certification preferred.
Experience: *
Typically requires a minimum of 4+ years of relevant experience with projects management principles and practices.
Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
International or Domestic (US) Program Development or Program management preferred.
Prior procurement and subaward management work experience preferred.
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
10% - 25%
The expected US Based hiring salary range for this role is listed below. Candidates FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.
Base salary is only one component of our offer. FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.
US Based Hiring Salary Range: USD 64,000 - 74,000 annually
International hiring ranges will differ based on locationโ
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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