Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2024-01-01
Job Posting End DateNovember 2, 2024
Standard Job DescriptionSenior Information Management Assistant Organizational Setting and Work Relationships The Senior Information Management Assistant assists in the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information. The position is supervised by a more senior position at the field level and receives functional guidance and support from IM specialists at country/regional and global level. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The position has no supervisory role. The incumbent may play a liaison role with the national and local authorities for gathering and exchange of data. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Assist in operationalizing country-specific common data standards and promoting them with partners. - Assist in compiling and aggregating information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data. - Support the operation in the analysis of processed data and information and perform data quality and consistency control. - Facilitate the analysis of cross-border information between relevant countries. - May be required to collect GIS data, update maps and undertake field trips to project sites. - May be required to participate in Needs Assessment processes, specifically in data collection, processing/collation and data exploration. - Liaise with partners and represent UNHCR in meetings related to the functions. - Decide on appropriate resolution to data management problems and escalate issues to the supervisor if incident cannot be resolved. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Information Technology, Demography, Statistics, Social Sciences Operational Data management Learning Programme (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Experience with handling confidential data and demonstrated understanding of different data collection methodologies. Desirable Successful participation in the Operational Data management Learning Programme. Experience in web design and software development is an asset. Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres. Experience with HTML, PHP, ASP and/or Java is an asset. Ability to formulate IM-related technical requirements and Operating Procedures. Functional Skills DM-Data collection methodologies IM-Epi Info Software IT-Geographic Information Systems (GIS) IM-Information Management (related technical requirements & Operating Procedures) IM-Statistics Analysis IT-Microsoft Excel (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level): English
,Italian
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit this link:
https://wwwnc.cdc.gov/travel
Nature of Position:
Italy remains one of the major points of arrival for persons of concern seeking protection to Europe, with most of them arriving by sea via the Mediterranean. Since the beginning of the year, almost 130,000 people reached Italy by sea (+92% increase compared to 2022). Additionally, since the beginning of the Ukraine crisis, over 180,000 people have submitted applications for temporary protection in the country.
In Italy, UNHCR works with the Italian government, other organizations and refugees themselves to uphold the basic human rights of stateless persons and people forced to flee, and to improve laws and national systems so refugees and stateless persons stay safe, get documents, can go to school, work and exercise other rights. Through its staff and partners, UNHCR is engaged in activities aimed at ensuring full and equal enjoyment of rights by all persons of concern, addressing protection risks in an Age, Gender and Diversity (AGD) sensitive manner, with a particular focus on persons with specific needs, such as unaccompanied and separated children (UASC) and survivors of gender-based violence (GBV). UNHCR's protection delivery is based on a community-based protection approach, which aims at putting people of concern at the center of all decisions affecting their lives. Based on this approach, UNHCR promotes active refugee participation in all aspects of the UNHCR programme cycle, builds protection strategies and solutions in partnership with them and supports the community's own goals, also through better communication with communities.
UNHCR staff perform a variety of tasks country-wide, including: attending key phases of disembarkation procedures, providing new arrivals with information on international protection and other relevant procedures, through leaflets and group information sessions, and supporting the authorities in identifying persons with specific needs; monitoring land border procedures and their potential impact on access to international protection, focusing in particular on people with specific needs; conducting visits to reception facilities across the country, liaising with relevant authorities to ensure that safe, dignified accommodation conditions are provided; working with authorities and partners to identify persons with additional protection needs, such as UASC, survivors of GBV and other persons at risk, so that they can be promptly referred for follow-up and appropriate services; and providing support to the National Commission for the Right to Asylum, including on the reform of the RSD procedure. UNHCR also seeks to help refugees thrive in Italy and fully contribute to the economic, cultural and social life of the country, through support to the implementation of the Government's national integration plan, provision of information and counselling on rights, entitlements and obligations, engagement with the private sector to promote refugees' employment, and by working with Italian universities to promote access to higher education to refugees through scholarships and tutoring programmes.
The Senior Information Management Assistant will be based in Rome, and will be part of the Information Management team, which operates within the External Relations Unit. Reporting to the Information Management Associate, this role encompasses several key qualities and responsibilities beyond whatโs outlined in the standard job description to support the Multi Country Office.
Living and Working Conditions:
Rome is a HQ Duty Station. Italy has a strong UN presence (more than 10 Agencies Programmes and Funds totaling more than 6'000 staff) and is offering high standard of living conditions and relatively high cost of living.
There is no RC System hence no formal inter-agency coordination system other than the DO for Security related matters. FAO leads the UN team and collaborates closely with Rome based WFP and IFAD HQ.
The Italian authorities will issue a visa and residence permit to UNHCR international staff members. Before arriving at a new duty station, finding an accommodation will be a priority. There are some limited facilities to access Duty Free privileges. Buying a new vehicle is a lengthy process while buying second hand is even more complex. The public transport system is relatively reliable, and most colleagues have elected to reside in the office neighborhood.
A valid driving license issued by a European Union/European Economic Area (EU/EEA) member state is automatically accepted in all other member states. People with EU/EEA-issued driver's license who take up residence in Italy are not required to exchange it for an Italian license.
Holders of a standard driving license issued from a non-EU/EEA country may drive in Italy using the foreign license for up to one year after obtaining residency.
Medical care is up to international standards.
UN International expatriates are covered by the medical insurance provided from their workplace. No additional medical coverage is required. A list of English-speaking doctors can be provided, upon request, by the FAO Medical Services.
There are several international schools in Rome. The academic year for schools in Italy is from September to June. Generally, schools have long waiting lists and it is advisable to register your child at school as soon as possible. You should also find out about the specific admission requirements at the school. Transfer certificates from previous schools and academic records are usually required. Contracts are made between the school and private individuals regarding payments of school fees.
This means any deposits and commitments to pay fees are your responsibility and not the UN's.
Spouse employment can be challenging, particularly in a post Covid-19 situation where the economy was affected.
Additional Qualifications
SkillsDM-Data collection methodologies, IM-Epi Info Software, IM-Information Management (related technical requirements & Operating Procedures), IM-Statistics Analysis, IT-Geographic Information Systems (GIS), IT-Microsoft Excel
Education
CertificationsDemographics - Other, HCR Operational Data Management Learning Program - UNHCR, Information Technology - Other, Social Sciences - Other, Statistics - Other
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Innovation & creativity, Organizational awareness, Teamwork & collaboration, Technological awareness
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Compendium
Additional Information
Functional clearanceThis position doesn't require a functional clearance