The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And itโs girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support childrenโs rights from birth until they reach adulthood. And we enable children to prepare for โ and respond to โ crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
ROLE PURPOSE
The Senior Finance Coordinator will be responsible for coordinating with the Finance & Operations Support Manager in Lebanon and Finance team in Plan Egypt to ensure timely and accurate accounting, internal and external reporting and compliance with internal Plan and external donor policies and requirements. The Finance Coordinator will be responsible for following on Partner Agreements, contracts & payments, as well as filing and reviewing of all financial records, in addition to supporting in Financial Reports (monthly/quarterly/yearly).
DIMENSIONS OF THE ROLE
Under the guidance and direct supervision of the Finance & Operations Support Manager, the Finance Coordinator will be based in Beirut to ensure timely and accurate accounting, procurement, HR and all related internal and external reporting and compliance with internal Plan and external donor policies and requirements. For that purpose, he/she will work closely with the HR team in Beirut.
ACCOUNTABILITIES
Finance
โข Monitor programmesโ burn rate and support the development of pipelines, expense trackers, accruals and spending projections.
โข Support and/or leads in cooperation with OSM in the preparation of designated project audits.
โข Monitor programmesโ budgets from SAP and/or system, after receiving proper training from regional finance Operations Support Manager
โข Support the Operations Support Manager in the annual budgeting process for Plan Lebanon.
โข Review monthly billing and reimbursements.
โข Ensure all advances are closed and relevant documentation required by IH departments has been sent.
โข Work closely with finance team for the preparing of external audit requirements. Be the focal point of all external audits
โข Review the monthly settlement after the finance team input
โข Work closely with support team in entries all data in the system, all the program managers on the requests needed in the budget and the operation team on reviewing the procurement of the payments
โข Work with NO focal point on monthly/quarterly financial reports before submitting to donor.
โข Work closely with the partnership coordinator on doing partnership assessment for new partners and review the partnership agreement terms related to finance and with the grant coordinator on everything related to financial reports, donor requirements and donor report submission.
โข Reconciliation of balance sheet accounts related to response program in coordination with the OSM
Partnersโ Financial Management
โข Work closely with the Program Support manager from a financial perspective to support on assessing and vetting new partners;
โข Participate in meetings with existing partners in Lebanon to ensure financial requirements and policies are in place
โข Assess capacity building needs and provide training and technical assistance in financial management to local partners in coordination with Operations Support Manager
โข Ensure internal audits are carried out regularly with partner organizations
โข Ensure that partnersโ reports and supporting documents are adequately reviewed and in line with Planโs and the donorโs regulations and policies.
โข Follow up closely with finance focal point on reviewing supporting documents of each partner.
โข Review the request for fund of the partner and make sure it is sent as per the agreement.
โข Review the Purchase order for the booking of the partner fund request on the system
Human Resources:
โข Review the work of the finance team, in terms of calculating and paying employee salaries and taxes and other tax reporting and share with tax consultant before it is processed.
โข Coordinating with HR focal point as needed.
General Administration:
โข Review and report to the MoF as required in coordination with Finance team
โข Review and report for VAT claims in coordination with Finance team if any
โข Approve bank reconciliations in coordination with Finance team
โข Approve petty cash reconciliations
โข Review tax and national social security payments before being settled.
Other:
โข Ensure proper recordkeeping and efficient filing of all records including data collection, reports, official correspondence etc.;
โข Support existing programmes as needed;
โข Attend calls, meetings, etc. as required.
โข Ensures that Plan Internationalโs global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan Internationalโs Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
KEY RELATIONSHIPS
โข Internal: Plan Lebanon staff
โข External: Donors, Partners
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Demonstrable knowledge and understanding of:
โข The context in Lebanon, particularly on issues affecting the rights and well-being of children and young people, especially girls and young women;
โข The civil society landscape in Lebanon, and the capacities of local organisations;
โข The donor landscape in Lebanon, in addition to donorsโ strategy and requirements;
โข Knowledge of developing/maintaining financial internal control and risk management concepts and systems
โข Knowledge of applicable local laws and regulations (NSSF, taxes, etc.)
โข Humanitarian principles and โdo no harmโ approach.
Qualifications and Experience
โข University Degree in Finance, Accounting or related field
โข Min 5 yearsโ experience working with INGOs in Lebanon inc. experience reporting to donors โ EU, USG, DfID, et al.
โข Experience of relevant accounting packages and operating systems
โข Knowledge of developing/maintaining financial internal control and risk management concepts and systems
โข Demonstrated knowledge and understanding of international accounting standards for the NGO-sector, donor regulations and compliance issues related to management of donor funds
โข Worked previously in an emergency context
โข Experience with preparation of external audits desirable
Skills
โข Strong organizational abilities; able to prioritise and manage short-term and continuing projects across diverse themes despite competing deadlines.
โข Strong commitment to child safeguarding & Antifraud policies both inside and outside the workplace.
โข Ability and experience in adapting to systems & processes
โข Strong character traits, including team work, striving for high performance, emotional stability, resilience, adaptability, and ability to handle stress, strong initiative and self-motivation, cultural and gender sensitivity, honesty and physical fitness to travel are essential.
โข Excellent written and oral communication skills, with excellent command of spoken and written English and Arabic.
PLAN INTERNATIONALโS VALUES IN PRACTICE
We are open and accountable
1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.
We work well together
1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and โwin-winโ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
1. We empower our staff to give their best and develop their potential
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
3. We support children, girls and young people to increase their confidence and to change their own lives.
LEVEL OF CONTACT WITH CHILDREN:
Low contact: No contact or very low frequency of interaction
TRAVEL
โข In-country travel is estimated at 10%.
โข Occasional international travel may be required.
Location: Beirut
Type of Role: Finance/ Emergency Response
Reports to: Operations Support Manager
Grade: D1
Closing Date: July 23, 2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girlsโ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.