Grade: P4
Vacancy no.: CALL/P/2023/24
Publication date: 6 October 2023
Application deadline (midnight Geneva time): 20 October 2023
Job ID: 11319
Department: WORKQUALITY
Organization Unit: WORKQUALITY
Location: Geneva
Contract type: Fixed Term
The ILO is issuing a call for expression of interest for the above position. This is an assignment of a purely temporary nature, not expected to lead to a career in the ILO. Duration is 12 months non renewable.
The selection process is not subject to the rules and procedures defined in Annex I of the ILO Staff Regulations
The following are eligible to apply:
- Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. The Office will facilitate the temporary re-assignment of a selected internal candidate to this position.
- External candidates. A selected external candidate will be issued with a 4.2 (e) contract.
Staff members with at least five years of continuous service with the Office are encouraged to apply and will be given special consideration at the screening and evaluation stage.
The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Applications from qualified candidates from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future, would be particularly welcome. A list of these countries can be found here: ILO Jobs: Non- and under-represented Member States
Introduction
The temporary position is located in the Department Support Unit of the Conditions of Work and Equality Department (WORKQUALITY).
WORKQUALITY leads global efforts for the development of sound policies aimed at inclusive labour markets, improved workersโ well-being and equality. It pursues work along two interrelated axes: (1) extensive analyses and technical assistance on labour market institutions and their effect on workers protection, employment and economic performance, with a view to balancing equity and efficiency considerations; and (2) the promotion of a broad and integrated approach to non-discrimination and equality at work on multiple grounds, (i.e. sex, gender, race, ethnic origin, nationality, health status or disability), with a focus on those workers that are most at-risk of discriminatory measures and practices in the workplace. The Department brings together ILOโs technical expertise in the areas of economic and labour market analysis, working conditions, labour relations and collective bargaining, labour migration, disability inclusion, gender and ethnic/racial equality, violence and harassment in the world of work, HIV and AIDS in the workplace, and policy integration.
The incumbent will work under the supervision of the Department Director, in close consultation with the Branch Chiefs of INWORK, MIGRANT and GEDI, and will provide management support on programmatic, financial, administrative and human resource issues; overall planning, monitoring and reporting; serving as WORKQUALITY's Departmental Evaluation Focal Point; in addition to serving as Coordinator of official meetings under the Departmentโs responsibility, including ILC technical committees.
Duties and Responsibilities
1. Monitor the allocation and expenditure of resources, including analyzing trends, making sure that financial rules, procedures and requirements are adhered to, finding arrangements and identifying resources to ensure the continuity of DC, JPO and other short-term staff, coordinating the development of Departmental proposals on the use of slippage, monitoring the resource delivery rate on a regular basis, identifying problem areas, making suggestions of the possible ways to remedy low delivery rates, and giving advice on the use of DC, RB and RB-related funds (RBTC, PSI, RBSA, cash surplus).
2. Provide support to the Director of the Department in planning and coordinating human resources, including providing advice on HR rules and regulations, as well as supporting the recruitment and selection process.
3. Participate in the development of the biennial Programme and Budget Proposals, including the preparation of drafts for the Department Directorโs consideration of the strategy texts of policy outcome(s) under the Departmentโs responsibility, outputs, indicators and corresponding technical notes, and the preparation of the strategic budget, as well as contributing to the formulation of the operational budget proposal of WORKQUALITY.
4. Design planning and monitoring tools of policy outcomes under WORKQUALITYโs responsibility and coordinate the development and regular updating of biennial outcome-based workplans and monitoring plans and the drafting of semi-annual progress reports. The plans are in conformity with programming requirements and provide a user-friendly overview of global, regional and country deliverables, expected results and resource requirements under the corresponding policy outcome. Carry out a review of CPOs and Global Products linked to the relevant policy outcome(s) with a view to ensuring close alignment with programming requirements. Participate in OBW consultations and OBW reviews organized by PROGRAM between HQ and the regions.
5. Lead the preparation of the biennial Programme Implementation Report as it pertains to outputs to be delivered by the OCT. This includes coordinating the technical validation of country results, reviewing reports of global deliverables to ensure conformity with programming requirements and preparing drafts for the OCT Leadโs consideration of the biennial performance of results at the outcome level.
6. Review project proposals to be considered for extra-budgetary funding (e.g. RBSA, Sida) to ensure their conformity with programming and budgetary requirements, coordinate their appraisal in close collaboration with PARDEV, and coordinate the drafting of progress and final project reports with a view to ensuring quality assurance and adherence to donor requirements.
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7. Serve as WORKQUALITY's Departmental Evaluation Focal Point, including managing the whole cycle of project evaluations in collaboration with EVAL. The work involves developing annual evaluation plans of centralized projects under the administrative responsibility of WORKQUALITY; selecting evaluation managers; overseeing the implementation of evaluations and ensuring they are conducted according to the established procedures and requirements; ensuring quality assurance by providing comments to the evaluation manager and approving on behalf of WORKQUALITY the proposed TORs, choice of consultants and relevant evaluation reports prior to their final approval by EVAL.
8. Coordinate the organization of departmental meetings and retreats, including making proposals to the agenda of the meeting; identifying relevant sources of funding and/or cost-sharing arrangements, as necessary; coordinating with the relevant field offices; and drafting the report of the relevant meeting.
9. Represent WORKQUALITY in internal meetings organized by PROGRAM, HRD, FINANCE, PARDEV, EVAL and RELMEETINGS and keep the Director and staff directly concerned from the three Branches of WORKQUALITY regularly informed of programming, administrative and financial matters.
10. Serve as Coordinator of official tripartite meetings under the responsibility of WORKQUALITY, including ILC technical committees (general, recurrent and standard-setting committees). This includes overall coordination of the organizational and procedural aspects of the meeting, including the establishment of the roles and responsibilities of members of the Secretariat, the preparation of briefing and training materials, the organization of briefing and training events for the Secretariat and constituents, leading the overall coordination of the meeting and providing advice to the Chairperson on procedural matters.
11. Determine training needs of staff and constituents. Design training courses and/or recommend existing courses to meet needs. Assist technical specialists in preparing presentations.
12. Manage documentation and information services, including the website. Ensure accurate and timely information flows between programmes, sectors and/or the field.
13. Plan and organize workshops, seminars or other meetings. Organize briefings for visiting constituents.
14. Other relevant duties, as required.
Required qualifications
Education
Advanced university degree in social sciences, business or public administration, finance, law or other relevant field. A first-level university degree (Bachelorโs or equivalent) in one of the aforementioned fields or other relevant field with an additional two years of relevant experience, in addition to the experience stated below, will be accepted in lieu of an advanced university degree.
Experience
At least seven years of progressively responsible experience in administration, programme management, finance, accounting, human resources management or other relevant area is required, including at the international level.
Languages
Excellent command of one working language (English, French, Spanish) and a working knowledge of another. One of this must be English.
Competencies
In addition to the ILO core competencies, this position requires:
Excellent knowledge of financial rules and regulations. Sound knowledge of officeโs policies, administrative procedures and practices. Ability to research and interpret various guidelines and policies for application to address difficult administrative related issues. Decision making and problem solving skills. Excellent drafting skills. Good communication and presentation skills. Negotiation skills. Computer applications skills. Organisational and management skills. Demonstrated ability to develop, implement, monitor and evaluate activities of the work unit/programme. Tact and persuasiveness in dealing with people. Good knowledge of the broad range of technical subject areas dealt with by the work unit/programme. Demonstrated ability to effectively monitor work programme and resources.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit ILO Jobs. The system provides instructions for online application procedures.
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 2 to 4 weeks following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.
Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.