Grade: G6
Vacancy no.: DC/NEWDELHI/G6/2023/014
Publication date: 22 September 2023
Application deadline (midnight IST time): 06 October 2023
Job ID: 11166
Location: New Delhi
Contract type: Fixed Term
Contract Duration: 12 Months (with an extension)
Introduction
As part of its long-term development strategy, the Government of India endeavours to make the country the next global electronics manufacturing destination of choice.
In the long run, building a large-scale electronics industry with significant domestic value-addition โ and thus achieve broader national development goals โ requires sound industrial relations and the ability to resolve disputes efficiently and effectively. These systems are vital for protecting workersโ rights, enhancing economic growth, promoting job creation and supporting the further growth of the electronics manufacturing sector.
Tamil Nadu, long an industrial powerhouse, has sought a leading role in electronics hardware manufacturing (EHM). EHM is one of 11 โsunriseโ sectors chosen by the state government for specific investment promotion, and the state aims to significantly expand its share of Indiaโs electronics exports by 2025. Following consultations with constituents and other stakeholders in Tamil Nadu, the ILO has identified several areas where support to constituents could strengthen their capacity to engage in social dialogue and pursue positive industrial relations.
The ILO therefore will implement a 32-month pilot project in Tamil Nadu to support constituents, enterprises, and other stakeholders to prevent and resolve conflict through social dialogue and effective labour dispute resolution systems, with workplace-level focus on the electronics sector. The project will build state-level constituentsโ capacity with respect to their roles and responsibilities in effective dispute resolution. With a complementary focus on the workplace level, the project will include direct outreach to Employer and Business Membership Organisations (EBMOs), trade unions, management, workers and other key stakeholders, such as brands, to assess their needs and enhance their capacities for effective participation in and promotion of dispute prevention and resolution mechanisms.
Through this pilot project, the ILO aims to provide technical support to the ILOโs constituents to develop and implement transformative actions toward strengthened industrial relations in the electronics manufacturing sector in Tamil Nadu.
The project will comprise the following key outcomes:
1. Enhance effectiveness of the labour dispute resolution system of the Tamil Nadu Department of Labour and its labour judiciary.
2. Improved plant-level industrial relations through the implementation of dialogue and dispute prevention mechanisms.
3. Enhanced capacities of employersโ and workersโ organizations to engage in dialogue about various issues, including those related to gender, and to prevent and resolve grievances:
4. Establishment of a mechanism for sectoral stakeholders to engage in dialogue.
Description of Duties
1. Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
2. Process contracts for financial clearance and payment. Ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached.
3. Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of the Project Manager and, where necessary the Senior Programme Officer, to matters requiring immediate attention.
4. Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, before submitting to the Finance Unit.
5. Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices.
6. Provide administrative and financial backstopping and guidance for project staff and consultants, with respect to payments, entitlements, travel claims, and other requirements relating to accounts and finance.
7. Consult with Finance Unit in Delhi/Bangkok on rules, regulations and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices.
8. Prepare recurring reports as scheduled and special reports as required for donor reporting, for budget preparation, audits or other reasons.
9. Calculate and compile cost estimates and participate in budget analysis and projections as required by the project management.
10. Provide support, when necessary, in the preparation and running of project workshops and meetings.
11. Perform other duties as assigned by the supervisor
Required qualifications
Education
Completion of secondary school education with formal training in accounting and/or finance and administrative field
Experience
Five years of progressively responsible financial and administrative work, and some training in an administrative field.
Languages
Excellent knowledge of the working language of the duty station and a good knowledge of English.
Competencies
โข Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures.
โข Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
โข Good analytical skills. Ability to reason and make sound judgements.
โข Ability to maintain financial records and prepare clerical accounting reports and statements.
โข Must demonstrate responsible behaviour and attention to detail.
โข Ability to deal with confidential matters with discretion.
โข Must display high standards of ethical conduct.
โข Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office.
โข Ability to respond to work related inquiries in an appropriate manner.
โข Ability to communicate effectively both orally and in writing.
โข Ability to work on own initiative as well as a member of a team.
โข Organizational skills.
โข Ability to clarify information.
โข Ability to deal with people with tact and diplomacy.
โข Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for National Officer positions is subject to specific local recruitment and eligibility criteria.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is INR 1,233,499 yearly.