Grade: G4
Vacancy no.: DC/ISSA/G/2023/02
Publication date: 25 September 2023
Application deadline (midnight Geneva time): 20 November 2023
Job ID: 11283
Department: ISSA
Organization Unit: ISSA
Location: Geneva
Contract type: Fixed Term
Contract duration: 12 months (renewable up to 3 consecutive years)
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status in Switzerland or who currently reside in neighbouring France.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 70,872 CHF yearly.
Introduction
The International Social Security Association (ISSA) is the world's leading international organization for social security institutions, government departments and agencies. Founded in 1927 under the auspices of the International Labour Organization, the ISSA counts more than 320 member organizations in more than 150 countries.
This position is in the Member Services and Promotion (MSP) Branch of the International Social Security Association (ISSA). The MSP Branch is the area within ISSA responsible for communications, the website, publications, member engagement activities and events.
The MSP team is responsible for event logistics, and event communications. Events are changing rapidly, and the ISSA needs to reinforce temporarily its capacity in this area. The fundings for this position are limited to the current triennium 2023- 2025 and the position will be renewed yearly for a maximum of three years.
The position will report to the Director of MSP and will work closely with the Events Coordinator. The incumbent undertakes administrative and technical logistic work on ISSA events, both virtual and in-presence. The incumbent may be called upon to work in task-oriented teams to contribute to ISSA activities within the area of competencies.
Description of Duties
- For major ISSA events, participate in the organisation of event logistics: drafting of website information (such as practical information, accommodation), formatting of online programme, speakers excel management and updating, drafting, sending and managing responses to speakersโ invitations, preparation of information for the event Application and so on
- Creation of โtoolkitsโ (template letters, invitations, standard responses) for events in at least three languages, with parts drafted by the incumbent.
- Provide event and secretariat support for ISSA event. Duties to include: responses to member queries/questions, problems of access to online events, certificates of attendance, production of materials for events (nameplates, badges, presentations) and so on. Provide onsite support when required.
- Maintain records related to Events Management in the ISSA Costumer Relationship Management system (CRM), to ensure information is organized and readily available for consultation.
- Draft, format and proof-read correspondence, reports, documentation, list of participants, etc., making Edit, format and review of materials (such as PowerPoint presentations, letters, invitations, Good Practice submissions) for ISSA events and ISSA Good Practice Awards in line with ISSAโs style-guide.
- Support elements of the communication of ISSA events โ translating short texts in up to three languages.
- As appropriate to the position, may be called upon to perform a range of other relevant duties and operational support activities in collaboration with other work units of the ISSA on operational/administrative matters as required, and in particular during events/meetings, conferences, general assembly and other peak periods.
Required qualifications
Education
Completion of secondary school education.
Experience
Four years of relevant experience in events or related fields of work.
Languages
Excellent knowledge of English language, and one other working language of the ISSA (French, Spanish or German) and good working knowledge of a third language (French, Spanish or German).
Competencies
- Excellent organizational skills.
- Good knowledge of procedures related to official correspondence and/or other conference services.
- Knowledge of relevant computer databases.
- Ability to deal effectively with stress and work under time pressure with close attention to detail.
- Ability to deal tactfully and diplomatically with culturally diverse partners.
- Good communication skills (both orally and written).
- Time management skills.
- Ability to work on own initiative as well as a member of a team
- Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.