Do you want to be our new Reporting and Administrative Officer, working in the Field Operations (FO) Department, in NRCs Head Office?
The FO department consists of four sections and this position would sit in the Strategy, Innovation and Support (SIS) team, which employs staff supporting and leading on some workstreams in the Department, including Finance, Grants and Innovation, and is directly supporting the FO Director. ย
The role
The Reporting and Admin Officer has delegated authority from the Head of Strategy, Innovation and Support, for providing administrative support to the Field Operations Department including coordination of reporting to the Board of Directors.
The role is responsible to support that the Field Operations (FO) department in Head Office delivers on administrative tasks both related to the Board of Directors and enabling T-processes with country, regional and Head Office Departments alongside other FO Department specific task
Responsibilities
Administrative support to the Triannual review system between Head Office and Regions and help produce relevant overviews, coordinate meeting points and documents to facilitate information sharing and decision making.ย Maintain and develop internal communications materials for relevant internal Sharepoint and Workplace sites (Field Operations, Innovation Service etc)โ including content and lay-out in collaboration with the Department staff.Facilitate regular meetings such as the FO Management Team and FO Department meetings including note taking and assist with other meetings upon request.Provide administrative support to the Field Operations Department (such as drafting of documents, obtain Power of Attorney and Country Office registration documents, update of action item lists, updating relevant contact lists, signature tracker etc).Provide ad-hoc administrative support to Crisis Management Teams or Crisis Activation System of a temporary nature upon request.Coordinate input, quality check final documents from the Department and Regional offices to Board of Directors for final approval by FO Director and timely submission, including relevant country office fact sheets in collaboration with ExRel.ย Administrative support to seminars and meetings including negotiations with service providers.Support translations of relevant material in the Department through the framework agreement with the translation company.Carry out other duties of temporary character appointed by Director of Field Operation or Head of Strategy, Innovation and Support.Requirements
Behavioural competencies
Working with peoplePlanning and delivering resultsCommunicating with impact and respectCoping with changeMore info abotu the role here!
What We Offer
Female candidates are strongly encouraged to join our workย culture that empowersย every employee to share ideas and take responsibility:ย At NRC we think outside the box. We encourage ideas andย give responsibility to all employees at all levels, to help solve the complex issues that we face.ย You will have many opportunities to be heard and take the initiative.
Permanent contractGrade 6ย on NRC salary scaleLocation: OsloDeadline to apply: 9/8/2023
To apply as an internal candidate, click on the suitcase iconย โI am an employeeโย on the top right of the page to be redirected to NRCโs internal career site. The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.