The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support childrenโs rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We wonโt stop until we are all equal.
The Project Management Coordinator (PMC) is responsible for implementing monitoring and coordination of assigned projects. He / she works with others including local NGO partners, community based organization (CBOs) and sub-national government partners and national government partners to ensure the quality of project delivery and partner management, and alignment with Plan Internationalโs strategies, global approaches, policies, priority and procedures. The Project Management Coordinator (PMC) is responsible for implementing monitoring and coordination of assigned projects. He / she works with others including local NGO partners, community based organization (CBOs) and sub-national government partners and national government partners to ensure the quality of project delivery and partner management, and alignment with Plan Internationalโs strategies, global approaches, policies, priority and procedures.
A. Dimensions of the Position
โข The Project Management Coordinator (PMC), implements, monitors and coordinates the assigned projects with an annual budget is between USD 120,000.00 - USD 1,000,000.00
โข The post-holder has people management responsibilities
โข The post-holder monitors and tracks the output, outcome and budget of the assigned projects to ensure compliance with the ERP and PMERL
โข The post-holder manages, monitors and coordinates the project implementation in collaboration with other PMC, Program and Partnership Manager (PPM) to ensure that all projects activities, outputs, and outcomes are delivered and achieved within the specified timeframe.
B. Resposibilities and Accountablities of the Position:
1. Planning
โข Develop project annual / quarterly / monthly planning and budgeting in consultation with the Program and Partnership Manager (PPM) and relevant functions
โข Ensure consistency and coherence of program planning, budgeting and monitoring with the overall project and budget in the Country Strategic Plan (CSP), and donor requirements
โข Support PPM to develop annual and quarterly plans, monitoring plans, in line with the project and M&E framework
โข Work with PPM to plan for capacity building plans for sub-national government partners, NGOs partners and relevant local stakeholders
โข Plan his/her work and support the partners in developing gender and inclusion planning in line with the approved policies and guidelines.
2. Implementation
โข Support others to implement project activities as agreed in the project frameworks and agreed timeframes
โข Ensure that all partners are aware of the overall project concept and objectives, and know how to implement the project activities based on the proposal
โข Provide technical support on project implementation, monitoring and budget management including SAPโs WBS coding as required
โข Ensure that system processing for the request for advance payment to partners / other payments is accurate and timely
โข Monitor the progress of project implementation and budget spending of the Projects and provide timely advice and support on any major issues in over / under spending and / or delays or deviations to work plans
โข Using P&IQP standards, regularly report to the PPM on issues related to over / under spending and / or delays or deviations to the agreed work plans
โข Conduct Safeguarding Children and Young people Policy (SCYP) implementation assessments during project field visits to establish if there are gaps and then support partners to improve their compliance with the SCYP implementation standards.
3. Partnership Coordination
โข Provide the support to PPM on ongoing training, coaching and mentoring to partnersโ staff members on project management procedures and guidelines to assure the quality delivery of projects and programs
โข Monitor partner performance, both technical and financial project management, and track the progress of the partner capacity building and performance
โข Coordinate regular joint partner monitoring and reporting, and lessons documented and shared;
โข Work closely with partners to solve out any issues related project implementation through monthly meeting with partnerโs project team
โข Ensure risk management of the partners, especially for safeguarding and fraud awareness
โข Support PPM to respond to audit findings and recommendations related partnership issues.
4. Coordination and reporting
โข Represent Plan International and participate in relevant technical working group meetings at the Provincial and district level
โข Provide regular / monthly updates on the progress of the projects, including any arising risks and issues to the manager
โข Consolidate, review and edit progress reports to donors (annual / 6-montly / quarterly include case studies, most significant change stories and photos), to ensure they are high quality, on time, and comply with donor requirements
โข Prepare information and other inputs required for progress reports.
5. Monitoring, review and evaluation
โข Support the Monitoring, Evaluation, Research and Learning (MERL) Officers to regularly monitor project outputs in accordance with the M&E frameworks of the projects
โข Follow up and update the progress against the agreed action points during and after field monitoring visits and quarterly partnersโ feedback reports
โข Regularly update the progress report in the Project Outline and ensure timely closure of the Project Outline in the PMERL system
โข Actively participate in monthly team meetings / reflections with PPM, and other PMCs
โข Participate and coordinate all reviews and evaluation, including audits
โข Monitor, and evaluate his / her work and the work of partners from the perspective of achieving gender equality and inclusion outlined in the Policy on Gender Equality and Inclusion
โข Adhere to the Safeguarding Children and Young people Policy (SCYP) and report any incidents case in line with local reporting mechanisms
โข Coordinate and monitor all Safeguarding Children and Young people Policy (SCYPP) requirements such as Safeguarding Children and Young people mapping, Safeguarding Children and Young people (SCYP) risk assessments and updates, and ensure SCYP risks are managed in terms of child participation all project activities, including those with partners.
Location: Stung Treng or Ratanakiri
Type of Role: Project Management
Reports to: Program and Partnership Manager (PPM)
Grade: D1
Closing Date: 11 June 2024
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girlsโ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.