Programme Management Officer, Administration

Org. Setting and ReportingThis position is located in the Centres Operation Section (COS) of the Information Centres Services (ICS) of the Campaigns and Country Operations Division (CCOD) in DGC. The COS provides finance, budget support and human resources management to 59 field offices in the global network of UN information centres (UNICs). To learn more about the UNICs, visit https://unic.un.org of the global network of United Nations information centres (UNICs). The Programme Officer reports to the Chief of Section and is under the overall supervision of the Chief of ICS and the Executive Office of DGC. ResponsibilitiesWithin delegated authority, the Programme Officer will be responsible for the following duties: • Develops, implements and evaluates assigned programmes/projects aligned with a schedule together with milestones and deliverables; monitors and analyzes programme/project development and implementation with the use of KPI's; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties. • Monitors programme resources to ensure mandated activities are effectively implemented. • Consults with clients, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change. • Coordinates policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities. • Generates survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identify problems/issues and prepares conclusions. • Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and studies. • Provides substantive backstopping to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc. • Follows up on gathering pledges for grants to ensure activities and events continue effectively. • Makes data driven decisions regarding budget re-allocation and re-prioritization on a cyclical basis. • Conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities. • Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents / reports (pledging, work programme, programme budget, etc.). • Performs other duties as required. CompetenciesProfessionalism: Knowledge and understanding of theories, concepts and approaches relevant to global communications and operations. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationAdvanced university degree (Master's degree or equivalent) in business administration, management, economics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of seven years of progressively responsible experience in project or programme management, administration or related area is required. Extensive international experience in the fields of administration and implementation of strategic or operational (action) plans, is required. Experience in developing strategic planning, results based KPIs and reporting frameworks, is required. Experience providing remote support to clients operating in multiple geographical locations and/or time zones is required. Experience in managing complex cross functional change initiatives is desirable. International experience working in programme management, especially in the field of operations and communications is desirable. Demonstrable experience of at least two years in data analytical tools such as Power BI and Tableau, is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; knowledge of another official United Nations language is desirable. AssessmentEvaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview. Special NoticeFor this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31st July 2024, are strongly encouraged to apply: Angola,Belize,Democratic People's Republic of Korea,Dominica,Equatorial Guinea,Grenada,Guinea-Bissau,Kiribati,Lao People's Democratic Republic,Liechtenstein,Marshall Islands,Nauru,Palau,Papua New Guinea,Qatar,Sao Tome and Principe,Timor-Leste,Tuvalu,United Arab Emirates,Vanuatu,Andorra,Antigua and Barbuda,Bahrain,Brunei Darussalam,China,Cuba,Germany,Hungary,Indonesia,Israel,Japan,Kuwait,Libya,Malta,Micronesia (Federated States of),Monaco,Oman,Panama,Paraguay,Republic of Korea,Saint Lucia,Saint Vincent and the Grenadines,Saudi Arabia,Singapore,Solomon Islands,Somalia,Turkmenistan,United States of America. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.