GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Target Start Date2024-06-10
Target End Date2024-12-31
Job Posting End DateMay 17, 2024
Standard Job Description
Programme Associate
Organizational Setting and Work Relationships
The Programme Associate would normally receive guidance from more senior programme staff in the operation/bureau/division. S/he may receive indirect guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Associate. S/he is expected to stay abreast of the challenges posed by the operational context, the UN and humanitarian reform and institutional developments.
The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent will have to establish good working relationships with their peers at country level to facilitate the collection of information and other programme management related activities.
The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Support the assessment and analysis of the needs of persons of concern in the country/region in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning.
- Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management if applicable.
- Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
- Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
- Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.
- Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
- Contribute to the review and analysis of operations plans, mid-year and year-end reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
- Follow up on any change in regards to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality.
- Follow up with UNHCR offices the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
- Provide support to the field through technical advice and training on resource allocation processes and other programmatic issues.
- Use UNHCR's corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
- Support UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other duties as required
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
n/a
Certificates and/or Licenses
not specified
Relevant Job Experience
Essential
Demonstrated experience in programme management, Operation Management Cycle and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.)
Desirable
Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities.
Functional Skills
*IT-Computer Literacy
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
DM-Database Management
PG-Programme Analysis
PG-Development and monitoring of programme assessments and surveys
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile*A lire conjointement avec la fiche de poste standard*
LโAssociรฉ.e chargรฉ.e de programme fait partie de lโรฉquipe administrative de la Reprรฉsentation du HCR en France qui assure les fonctions de support de la Reprรฉsentation. Il/elle travaille sous la supervision de lโAssociรฉ.e principal.e chargรฉ.e dโadministration, quโil remplace en lorsquโil/elle est absent.e, en collaboration avec lโAssistant.e principal.e chargรฉ.e de finances, et l'Assistant.e principal.e chargรฉ.e dโadministration.
En concertation avec les unitรฉs fonctionnelles et le siรจge, le/la titulaire contribue ร la conception du programme de la Reprรฉsentation, y compris ร lโallocation des ressources, au suivi de la mise en ลuvre et au reporting. Elle/Il contribue ร faciliter รฉgalement la consultation des tiers et participe ร la conception et ร la diffusion dโappels ร manifestation d'intรฉrรชt, ainsi quโร la sรฉlection des partenaires et ร la conception et au suivi des projets.
En particulier, il/elle joue un rรดle important dans la planification et le reporting ร travers le logiciel de planification (COMPASS) et les autres outils du HCR, fournissant ainsi le soutien nรฉcessaire au coordinateur de la planification. Le/La titulaire soutient la participation du bureau aux appels ร manifestation dโintรฉrรชt et aide ร la prรฉparation des budgets des diffรฉrents projets et leur suivi.
Elle/Il contribue et soutient la production de rapports rรฉdigรฉs en franรงais et en anglais.
Du fait de ses fonctions, le/la titulaire est en relation avec un public trรจs variรฉ et doit traiter tous ses interlocuteurs avec respect. Les tรขches relatives ร ces fonctions sont encadrรฉes par les rรจglements de lโOrganisation des nations unies et du HCR que le titulaire a ร cลur dโapprendre et de mettre en ลuvre avec le soutien de rรฉfรฉrents au sein de lโorganisation.
Le service administratif, et le/la titulaire en particulier, agit en synergie avec toutes les unitรฉs du bureau. Le/la titulaire doit en consรฉquence savoir travailler en bonne entente avec l'ensemble des membres de l'รฉquipe et il/elle adopte une attitude orientรฉe vers la satisfaction des requรฉrants et les rรฉsultats comme il/elle le fait avec les personnes extรฉrieures au HCR.
Le/la titulaire sait s'adapter aux nouvelles situations et fait preuve de flexibilitรฉ. Il agit dans le respect de la charte รฉthique du HCR et des principes de confidentialitรฉ et de rigueur.
Le poste requiert un niveau C2 de maรฎtrise du Franรงais et de l'anglais. (Cf. cadre Europรฉen commun de rรฉfรฉrence pour les langues)
Le poste est associรฉ ร un contrat temporaire renouvelable, valable jusquโau 31/12/2024. Il s'agit d'un poste ร temps plein, soit 40 heures par semaines. Le traitement annuel de dรฉpart pour ce poste est de l'ordre de 48 526 euros.
Functional ClearanceThis position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)English
,French
,
Desired languages
,
,
Additional Qualifications
SkillsDM-Database Management, IT-Computer Literacy, PG-Development and monitoring of programme assessments and surveys, PG-Programme Analysis, PG-Programme Management (programme cycles and reporting standards), PG-Results-Based Management
Education
Certifications
Work Experience
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Other informationN/A