FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy. Full vaccination is currently defined as two weeks after the second dose in a two-dose series, such as the Pfizer-BioNTech or Moderna vaccine, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Booster doses are not required at this time.
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states and all U.S. territories.
The FHI 360 Global Connections (GC) department is a leader in designing innovative international exchanges that promote leadership, professional development, academic opportunities and global collaboration. GC projects help emerging leaders from around the world develop their skills, make valuable global contacts and gain a deeper understanding of each other’s societies and cultures. GC programs are enriched by staff expertise in adult and youth learning approaches, a wide range of disciplines and sectors, and our extensive experience in every aspect of project design, implementation and evaluation.
The English Access Microscholarship Program (Access), funded by the U.S. Department of State Bureau of Educational and Cultural Affairs (ECA), provides a foundation of English-language skills to talented 13- to 20-year-olds from disadvantaged sectors around the world through after-school classes and intensive summer sessions in their home communities. The Access Program also offers professional development programs for international English as a Foreign Language (EFL) professionals including teachers and administrators. The Program Officer position will provide support to the finance and operation team and will be working in partnership with Access Program Team, Teacher Engagement Team, Procurement/Purchasing, and other FHI 360 units. This position will report to the Finance Manager.
Job Summary / Responsibilities
Completes administrative tasks in support of core project operations, including setting up overseas providers, agreement set-up, purchase orders, and closeout.
Works with the Treasury Department and Program Officers to resolve international wire issues.
Reviews project vouchers and ensure proper allocation of expenses to funding source and expense categories.
Provides a timely review of sub-recipient and consultant monthly financial reports and vouchers, ensuring costs are allowable and conform to donor-approved sub-recipient budgets.
Assists Finance Manager with the preparation of pre-award assessments of sub-recipients to determine appropriate invoice/report schedule and actual cost documentation.
Assists Finance Manager with reconciliation of service agreement payments in the project database and FHI 360’s accounting system.
Assists in making the logistical arrangements for consultants and/or groups of program participants, teachers, and administrators that travel to the United States for exchanges, including travel, hotels, ground transportation, catering, and coordination with local partners.
Supports the Exchange team in preparation of participant pre-paid cards and processing payment requests for credit card use.
Maintains project Operation and Exchange files, ensuring complete and proper backup/audit documentation.
Liaises with internal units to ensure efficient completion of program processes.
Performs other duties, as assigned.
Bachelor’s degree or its international equivalent required.
A minimum of 2-4 years of work experience in a non-governmental organization (NGO), government agency, or private organization.
Proven organizational skills and ability to manage multiple tasks of competing priority with a high degree of accuracy.
Strong oral and written communication skills; demonstrated professionalism in written correspondence.
Demonstrated ability to work independently and as a team member, meet deadlines, and be flexible.
Demonstrated initiative to take on additional tasks and internal projects.
Demonstrated problem solver.
Demonstrated strong interpersonal and cross-cultural communication skills.
Strong computer skills including use of databases; proficiency in Microsoft Office and Excel, including SharePoint. Advanced SharePoint and Excel skills preferred.
Familiarity with Deltek and databases preferred.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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