The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And itโs girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support childrenโs rights from birth until they reach adulthood. And we enable children to prepare for โ and respond to โ crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
The opportunity
- Provide support in the development and management of effective implementation of Plan and donor procurement policies
- Provide support and guidance on PIMz staff on issues related to procurement procedures and any updates in procedures are communicated and understood by program staff and procurement counterparts
- Maintain records of purchases, pricing, and other important data for budgeting purposes by the programs.
- Follow up on all shipping documents (airway bill, bill of lading, commercial invoice, insurance certificates, waybills) are available for all goods received and dispatched
- Carry out bid opening and analysis. This will involve preparation of abstracts of offers, bid analysis and compiling data contained in the bids for consideration for award of contracts.
- Periodically extract report reports from SAP and report on the discrepancies where necessary as well as ensuring cleansing of data.
- Provide capacity building to program staff on handling procurement plans and creating PRs.
- Based on past requisitions, real consumption and expected demand of specific products (such as tools, stationery, visibility materials, accommodation, travel agents, etc) establish legally binding contracts and/or agreements with those vendors with proven track records in low prices and quality goods, services and prompt delivery,
- Prepare and maintain contracts files for all contracts entered into by PI. Contracts files should be complete and addition information updated
- Prepare POs for contracts in SAP, ensure budgetary clearance and also keep track their status
- Liaise with finance department to ensure that all the appropriate action (eg paid, cancelled, etc) is accounted for
About You
- Degree in Business Administration or Management or Purchasing and Supplies Management, or Supply Chain Management or related field
- 3 (Three) yearsโ experience in the area of procurement and Logistics
- Experience in UN Or NGO environment involving in the procurement activities
- Experience in emergency procurement is advantageous
- Fluency in Portuguese and Advanced level of English language is essential
- Knowledge of local languages is a desirable.
Click here to access the full Job Description: Procurement & Logistics Officer
Location: Nampula
Type of Role: Permanent
Reports to: Project Director
Grade: 13 (Pay range 1.085.793,96MT a 1.221.518,16MT annual gross) Plan reserves the right to pay according to internal procedures
Closing Date: 02 April, 2024
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girlsโ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.