Partnerships, Reporting and Liaison Coordinator

ORGANIZATIONAL OVERVIEW

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states, and all U.S. territories. FHI 360’s Crisis Response team has been responding to the humanitarian emergency in Northern Ethiopia through an integrated health, nutrition, WASH, and Protection project to meet the critical needs of the conflict-affected population. FHI 360 aims to expand its reach to the Somali Region in Eastern Ethiopia to meet the immediate needs of the drought-affected population and will be implementing integrated humanitarian programming with the Ethiopia-based national organization, Pastoralist Concern (PC).

The project titled Integrated Services for Humanitarian Implementation (ISHI-E), aims to provide integrated health,nutrition, WASH (Water, Sanitation, and Hygiene), and protection services to the affected population. FHI360 is looking for a qualified Partnerships, reporting and Liaison Coordinator to work directly and strengthen relationships and reporting with federal, regional, and zonal government partners. The position will be based in Addis Ababa.

Job Summary
The Partnerships and Liaison Coordinator (PLC) will coordinate all the partnership and governmentinteractions for ISHI-E. The PLC will be in charge of working with federal, regional, and zonal government offices – ACSO, EDRMC, Regional Technical Bureaus (health, water, women/children’s affairs), BOFED/ZOFED, and others – to develop and approve MOUs and other project agreements. As such, the PLC will closely collaborate with the National and Subnational government offices, USAID supported implementing partners, Non-USAID implementing partners through active participation in variousTechnical Working Groups and Humanitarian Clusters so that ISHI-E’s project activities are in line with government and donor priorities. The PLC will also coordinate and lead report submissions to governmentpartners and the donor. Finally, the PLC will manage relationships and reporting with local sub-grantees. The role is based in Addis Ababa, but requires travelling to the project's implementation regions, including Amhara, Tigray, Afar, and Somali. The PLC will report to the Crisis Response Coordinator.

Duties and Responsibilities
Process Management:
• Identify, assess, and map, and liaise with ISHI-E government counterparts including the
Authority for Civil Societies Organizations (ACSO) and the Ethiopia Disaster Risk Management
Commission (EDRMC).
• Create a database that catalogues all government partners, outstanding issues, and deliverables.
• Develop and carry out capacity and risk assessments for government partners.
• Supporting positive relations with government counterparts through regular coordination and
communication.
• Developing and maintain relationships with government offices to ensure ongoing support for
campaigns and initiatives.
• Coordinating with internal departments to ensure that donor and government needs are met
effectively
• Work in collaboration with FHI 360 finance and program staff to develop, streamline, manage,
and submit financial reports as required in government MOUs.
• Provide support to the global team and donors visiting the county for effective and efficient
coordination of information sharing and messaging.

Monitor Government Relationships and Deliverables:
• Create monitoring tools and follow up ISHI-E’s progress toward goals and deliverables
stipulated in MOUs.
• Conduct and oversee regular monitoring visits with government offices to ensure ISHI-E is
completing the agreed project activities as per the plan and as per the set standard.

Partnerships:
• Manage day-to-day relationships with local implementing partners and sub-grantees
• Ensure sub-grantee deliverables are submitted on time

• Work collaboratively with partners and the technical leads to address any project performance challenges to ensure well planned, timely, and coherent partnership management.

• Collaborate with technical coordinators to integrate technical capacity-sharing approaches, including how FHI 360 can learn from partners

• Maintain a partner tracking database including deliverables, workplans, and procurement plans

Grants:
• Responsible for donor communications, including formal and informal reporting and developing communication products for the organization Corporate Communications Department.

• Ensure field offices have appropriate filing processes in place to identify and archive relevant project documentation, donor communications, and evidence of program implementation.

• Work with the director of the project team and home office support staff to develop protocols to standardize the project's approach to the scale up of programs in an emergency and/or in development phase.

• Ensure the program teams are adhering to donor guidelines and compliance concerns to HQ

backstopping support, as required.Manage day-to-day relationships with local implementing partners and sub-grantees

Documentation and Reporting:
• Maintain comprehensive electronic files for ISHI-E, including government/donor reports,
indicator tracking tables, donor/government communications, MOUs and MOU amendments.
• Work with the ISHI-E team to review/support government MOUs, proposals, and reports.

Representation:
• Represent ISHI-E at relevant coordination and cluster meetings. Receive / provide feedback from those meetings to ISHI-E senior management teams.
• Represent the ISHI-E team at relevant National and Sub National Technical Working Groups
(TWGs).
• Represent ISHI-E at relevant national and sub-national government offices and meetings.

Knowledge and skills Requirements:
• Bachelor’s degree in Development Studies, Management, or Social Sciences
• 10 years of work experience, out of which 5 years in a management position / role, working with national and subnational government and non-government humanitarian programs and offices.
• Has a very good understanding of national and subnational government and humanitarian
response structures programs
• Strong knowledge of humanitarian cluster structure and experience coordinating with UN and
OCHA actors.
• Strong knowledge in partner relationship management
• Good knowledge and practical experience on Project management
• Solid experience in facilitating reporting, MOU development, proposal review, agreement
development, and monitoring.
• Experience in designing and implementing organizational capacity building programs.
• Ability to deal with professional people from programs, operations, and finance backgrounds.

Core competencies:
• Advancing Diversity, Equity, and Inclusion (DEI): Creates a safe space for others to speak up without fear of punishment or humiliation; demonstrating openness to and respect for
all; and treating everyone fairly.
• Communicating well across all mediums—correspondence, documents and emails
• Conflict management: ability to listen carefully and consider the situation carefully before making a decision, and the ability to work together to resolve the conflict.

Personal specifications:
• High-level skills in Word, Excel, PowerPoint, and Sharepoint required

• Demonstrated experience working with USAID/BHA Grants is required

• Willingness to travel to field sites up to 30% his/her time.
• Ability to work under pressure, long work hours, and high workload.
• Ability to independently organize work and prioritize tasks.
• Self-motivated, honest, highly responsible, and punctual.
• Ability to work both independently and as part of a team.

• Demonstrated excellent English writing and communication experience required.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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