Logistics Officer Palestine Gaza - Procurement Focused (Nationals Only

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

   The purpose of a logistics officer (Procurement focused) is to provide the day to day implementation of the procurement functions of Gaza Area Office 

   The following is a brief description of the role.

   Generic responsibilities (max 10)

    

   1. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
   2. Implement delegated fleet functions portfolio according to Plan of Action
   3. Conduct and follow up daily procurement activities 
   4. Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
   5. Prepare and develop logistics reports linked to procurement as required by Area and Country office
   6. Support in development of SOPs as requested
   7. Ensure proper filing of all procurement and supporting documents
   8. Promote and share ideas for improvement of the procurement function 
   9. Perform other duties, as assigned by Line Manager

       

      Specific responsibilities

       

      • Conduct all procurement process according to NRC logistics policies, procedures and donor guidelines 
      • Receive requisitions and source bids & quotations for the purchases goods and services in accordance with NRC procurement regulations identification and obtaining of all resources required to ensure smooth functioning of field logistic operations.
      • Issuing PO/contracts and contract amendment if necessary, and ensure monitor all PO/contract statues till delivery. 
      • Administer tender committees guiding them through the stages of selections and keeping minutes and records.
      • Provide regular updates to requesters and other stakeholders. Regularly checking procurement plans and be aware of upcoming requests.
      • Participate in the identification of suitable and reliable suppliers and service providers and ensure that NRC’s interest protected in relations to pricing, quality and timely delivery.
      • Ensure all PRs raised are checked and approved on time. 
      • Update tracking sheets, contract and supplier records. Provide monthly reporting information for procurement.
      • Conduct regular market survey to ensure that vendor data base is updated, including monitoring of supplier performance and obtain necessary documentation
      • Provide support to logistics staff in terms of gap-filling and technical advice in procurement and warehouse and conduct frequent field visits.
      • Ensure all logistics archived filling are according to NRC’s guideline and SSD’s SOP.
      • Direct report to Logistics Coordinator for any issue related to procurement operation.
      • Responsible for any other tasks assigned by line manager.

         

        Critical Interfaces

        By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

         

        • Programme teams
        • Finance department
        • Safety and Security department
        • Vendors

          Scale and scope of position

           

          Stakeholders:                    NRC staff, Programme and Finance Departments, Vendors

          Budgets: n/a

          Information:                      Excel, Office365, Agresso, Unit 4

          Legal or compliance:         Term of employment, vendors, donors, NRC anti-corruption policy, etc. 

           

          2.  Competencies

          Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

          1. Professional Competencies

          These are skills, knowledge and experience that are important for effective performance.

          Professional competencies for this position:

          • At least 3 years of UN/INGO experience, working in Logistics Department
          • Bachelor degree preferred
          • Documented results related to the position's responsibilities;
          • Excellent inter-personal and communication skills;
          • Analytical skills and attention to detail;
          • Ability to work under pressure and manage stress;
          • Written and oral fluency in English and Arabic.

            2. Behavioral Competencies

            📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

            ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

            These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, the following are essential for this position:

            • Handling insecure environment
            • Planning and delivering results
            • Empowering and building trust
            • Communicating with impact and respect
            • Working with people
            • Coping with change

              3.  Performance Management

              The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

              • Job Description
              • Work and Development Plan
              • Mid-term/End-of-trial Period Performance Review Template
              • End-term Performance Review Template
              • NRC Competency Framework

                Additional Information:

                Contract duration: Open End.

                Working hours: 40 hours/week, Sun-Thu (5 days per week)

                Salary/benefits: According to NRC’s salary scale and terms and conditions

                Duty station: Gaza (open to Gaza strip residents only)

                Start Date: ASAP

                What we Offer? 

                You will be working in an international and diverse organization with a dynamic atmosphere.

                You will receive support and opportunities to expand your skills and enhance your expertise. 

                You will be working in our Office in Gaza, 

                This position is Grade (05) Step (01). Salary & Benefits are based on Gaza Duty Station.

                Reports to: Logistics Coordinator

                Recruiter: Reham Khalaf

                Contract Duration: Open End

                Recruitment is being done on a rolling basis so please send in your application at the soonest opportunity, the recruitment will be closed once filled.

                Internal candidates: to apply as an internal candidate, log in with your official email or click on Opportunity Marketplace.

                We receive many applications for each vacant position, so only shortlisted candidates will be contacted.

                Only applications received through the system will be considered. If you face any issues, please send an email to recruitment.gaza@nrc.no   with a screenshot of the problem.

                Unsolicited applications not related to this job advertisement will not be considered.

                Responsibilities for Internal Candidates         

                 For more information about NRC's work in Palestine, please check:https://www.nrc.no/globalassets/pdf/fact-sheets/2024/factsheet-palestine-nrc_202405.pdf

                NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.