ICT and Administration Intern

Hardship Level (not applicable for home-based)H (no hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate TypeInternship

Target Start Date2024-03-01

Job Posting End DateFebruary 18, 2024

Terms of ReferenceTerms of Reference
Internship
UNHCR MCO Washington, Administration Unit

UNHCR, the UN Refugee Agency, is offering a full-time internship with the UNHCR Multi-country office for the United States of America and the Caribbean for its Administration Unit in Washington DC, the U.S.A.
Established in December 1950, UNHCR is a global organization dedicated to saving lives, protecting rights and building a better future for asylum seekers, refugees, returnees, internally displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. UNHCR currently operates in over 130 countries, using its long expertise to protect and care for millions.
Title: ICT/Administration/Finance Intern
Duty Station: Washington DC, the U.S.A.
Duration: 6-month internship
Contract Type: Internship
Supervisor: Senior Admin/ Finance Officer, Ayaz Khan
Start date: February/March 2023
Organizational context:
ICT and Administration Intern provides clerical and technical assistance to the UNHCR office under the overall supervision of the Head of Administration Unit to ensure that routine services and activities within the administration field are properly implemented. Subject to the nature of the assignment, he/she will receive regular guidance from other colleagues within the unit. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain tasks requires discretion and confidentiality as per UNHCR standards and practices. The incumbent’s workload and the assignments will remain under the direction of the supervisor.
The position:
Interns will participate in a range of activities within the ICT and Admin Units. Intern will become familiar with the daily task of related matters in a large humanitarian organization. The overarching objectives of the internship – from the perspective of the intern – are (i) to gain a deeper knowledge of the work of UNHCR, as well as of the frameworks governing the organization’s interventions, rules and regulation and (ii) to practice and develop analysis skills and other professional working skills, such as project and time management, prioritization, teamwork, presentation skills, etc. The work of the interns is not confined to a single project as may be the case in other internships, since interns are involved in all aspects of our work. The engagement also includes some elements of routine tasks (e.g. filing).
Duties and responsibilities
• Assists in maintenance of financial records, budget monitoring systems.
• Working with Senior ICT Associate to upkeep the ICT systems and equipment.
• Assist with official travel requests.
• Prepares reports as scheduled and special reports as required for inventory, budgeting, and analytics. Assists in requisitions of office equipment locally and abroad and arranges for control of distribution and maintenance of appropriate inventory needs.
• Performs other duties as required.
Minimum qualifications required
In order to be considered for an internship, candidates must meet the following eligibility criteria:
• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.

Desirable qualifications and skills:
While not being a formal requirement, any relevant experience will be taken into account in the selection of interns. Candidates should furthermore demonstrate the following skills:
• Analytical and drafting skills.
• Good oral communication skills.
• Understanding of UNHCR’s Mandate.
• Knowledge of ICT standards and good level of ICT proficiency.
• Ability to work independently with minimal supervision, as well as within a team.
• Good time management skills.
• Fluency in English required. Fluency in a second language, such as Spanish, French or Arabic preferred.
Conditions
It is a full-time role with working hours starting from 09:00 am to 5:00 pm Monday to Friday (40 hours per week).
• Interns are responsible for their housing, their legal stay in the United States, health insurance, and any other related documentation.
• The hiring office will provide interns who do not receive financial support from a third party (e.g., the university or government grant) a Food and Local Transportation Allowance (FLTA), calculated in USD and normally payable in local currency via bank transfer.
• The monthly amount of the Allowance is 50% of the monthly salary of the GS level 3 step 1 for the Washington, D.C. duty station. The Allowance for part-time internship is prorated. Please also note that the FLTA is not considered as source of income, and UNHCR will not provide any tax related documents such as W-2 forms.
• An internship does not create any expectation or entitlement to employment with UNHCR at the conclusion of the internship.
How to apply
Interested applicants should submit their application through www.unhcr.org/careers.html click on vacancies and search for vacancy.
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training.
We welcome applications from candidates with a refugee or stateless background.

Standard Job Description

Required Languages English

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Desired Languages

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Additional Qualifications

Skills

EducationBachelor of Arts (BA): Administration, Bachelor of Science (BS): Information Technology

Certifications

Work Experience

Other informationThis position doesn't require a functional clearance

Home-BasedNo