Location: Preferably Nairobi, Kenya or Amman, Jordan
Contract: Limited term 1 year, 100%
Reporting to: Deputy Head of the HRT
Deadline to apply: 29 November 2023 23.59 CET
I. MSF INTERNATIONAL
Mรฉdecins Sans Frontiรจres (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.
MSF International is the legal entity that binds MSFโs 24 sections, 26 associations and other offices together. Based in Geneva, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.
II. POSITION BACKGROUND
MSF International has five key roles: to promote coordination between MSF entities and international platforms; to ensure transparent exchange of information and intentions for informed decision-making and accountability; to facilitate and promote coherent common representation towards external actors and institutions, donors and the general public; to provide visibility and ensure accountability of international projects, activities and decisions; to act as the Secretariat to the International Board. The role of the Humanitarian Representation Team (HRT), makes a strategic contribution to the roles related to Coordination between MSF entities and platforms, and external representation.
The Humanitarian Representation Team (HRT) provides support to the MSF operations through linkages and actions to and from external networks (political, humanitarian, medical, and civil society). It is managed by the International Operations and Humanitarian Representation Coordinator (IOHRC).
The position of HRT Assistant is managed by the Deputy Head of the HRT who acts as the Strategic Coordinator of the Humanitarian Representation Network, with 20+ members liaising with international and/or regional organizations and main political stakeholders in MSF sections and offices worldwide.
III. PLACE IN THE ORGANISATION
The Humanitarian Representation Team Assistant will be hierarchically and functionally accountable to the Deputy Head of the HRT and functionally accountable to the International Operations and Humanitarian Representation Coordinator (IOHRC), all of whom are part of the International Office.
IV. OBJECTIVES OF THE POSITION
The HRT Assistant will provide executive, administrative and technical support to the IOHRC, in their role as the Head of the HRT, and the Deputy Head of the HRT, primarily with information management and communication tools of the HRT Secretariat and Network and the wider MSF movement.
V. MAIN RESPONSIBILITIES
1. Strengthen the HRTโs information sharing and knowledge management
2. Support in planning, coordination and documenting HRT exchanges
Manage the organization of the HRT meetings and HRT retreats (administrative and logistic organization but also contributing to the development of the retreatโs objectives, agenda team-building, follow up and minutes) and arrange any internal meetings under the lead of the Deputy Head;Manage the HRT contact database and various HRT mailing lists; take care of other administrative tasks to support the IOHRC and Deputy Head of HRT in their duties upon request.3. Support in the monitoring and dissemination of HRTs outputs
Responsibility for editing and dissemination of the HRT newsletter compiling and summarizing information from the HRT Network. Act as Focal Point for the HRT SharePoint and ensure efficient information management; actively support the ongoing reform of this information repository in coordination with the Knowledge and Information Department and HRT colleagues in charge.