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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
POSITION DETAILS
VA No.: 832289
Date of Issue: 28 March 2024
Deadline: 12 April 2024
Type of Contract: Service Contract. Level 5
Unit / Division: Human Resources
Duty Station: Lilongwe
Duration: 12 Months
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is based at the Lilongwe Country Office. The job holder reports to an HR Officer or the designate.
At this level job holders are expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action within their area of expertise and may provide guidance to other staff.
JOB PURPOSE
To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
KEY ACCOUNTABILITIES (not all-inclusive)
โข Liaise with hiring managers, department heads, and external vendors to coordinate contract-related activities.
โข Provide guidance and support to stakeholders regarding contract terms, conditions, and processes.
โข Draft, review, and administer employment contracts for staff, ensuring compliance with WFP policies and guidelines.
โข Maintain accurate records of contracts in the WFP corporate HRIS and related documentation on file, and coordinate contract renewals, amendments, and terminations as necessary.
โข Implement best practices and standardized procedures to improve efficiency and accuracy.
โข Prepare reports on contract status, renewal schedules, and compliance metrics for management review and approval.
โข Process payroll accurately and in a timely manner, ensuring compliance with WFP rules, regulations and policy.
โข Address payroll inquiries and discrepancies from employees. Liaise with the payroll agency for other cadre of staff and attend to payroll errors and omissions
โข Assist in administering employee benefits programs, including health insurance, retirement plans, and other fringe benefits
โข Assist in audits related to payroll and contract documentation.
โข Maintain accurate employee records, including personal and employment information, in HRIS (Human Resources Information System).
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in human resource or any related functional area is desirable.
Experience: Five or more years of progressively responsible support work experience in general administrative work, including at least two years in human resources or other related field.
Knowledge & Skills: โข Knowledge of general HR administrative work practices and methods, gained through relevant technical training and experience.
โข Good communication skills and basic understanding of HR principles and their application in order to respond to and resolve general HR queries.
โข Ability to develop and maintain relationships with a wide range of individuals in order to provide a high quality support service.
โข Ability to collate and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s).
โข Ability to monitor and record personnel files and documentation in an organised manner and in line with compliance standards.
Language: Fluency in both oral and written communication in English and local language.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOURS Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Demonstrates the WFP values, principles and standards Is accountable for the delivery of results Promotes teamwork by sharing ideas and openly raising issues Embraces WFPโs vision and how it impacts their role Acts professionally with external partners Values diversity using respectful and inclusive language Seeks guidance and support where needed Gives timely and constructive feedback to others Shows curiosity and implements new ways of doing things when relevant Works together with partners to deliver common goals Stays focused and calm when under pressure Adapts readily to change adjusting work as needed Listens attentively to others and shares views Gathers data and shares knowledge to inform team activities Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop Asks questions to understand the impact of decisions for their objectives
DEADLINE FOR APPLICATIONS
Deadline for receiving applications is 12 April 2024
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFPโs standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.