Human Resource and Administration Technical Assistant Nigeria Jos

NRC has been present in Nigeria since 2015 and has been working to help displacement-affected communities meet their basic needs, improve their livelihoods, access essential services, and enhance their resilience to future shocks through our six core competencies: water, sanitation, and hygiene (WASH), Shelter, Education, Information-Counselling and Legal Assistance (ICLA), Livelihoods and Food Security (LFS), Camp Management, and Protection. NRC provides immediate assistance during the onset of emergencies through the rapid response mechanism (RRM). With a workforce of 370 staff and a presence in key locations such as Maiduguri (in Borno State), Yola (in Adamawa State), and Jos (in Plateau State), NRC can respond to the needs of those affected by the conflict across North-East, and North Central Nigeria.

These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including by focusing on equitable access to basic services and strengthening the rights of displaced people and returnees. In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-office structures in Monguno, Mubi, Pulka, and Gwoza.

We are looking for people who are passionate about helping refugees and people forced to flee. 

If you are one of those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate HR & Admin Assistant to join our team in Jos, Plateau State. The purpose of the assistant position is to assist in the day-to-day implementation of the HR/Admin support functions' responsibilities. 

This includes (but is not limited to) the management of transport, assets, and inventories at the office level.

• Ensure proper and systematic filing of all personnel files in hard copies and on NRC’s shared filing tree as per NRC’s standard checklist.
• Maintain and update staff files continuously at the Area Office 
• Support the recruitment process by collecting applications, longlisting, scheduling examinations, and administering tests. 
• Support new hires with documentation and medical enrolment. 
• Support in communicating policies, benefit information, and other updates as directed. 
• Maintaining a database of field office recruitment 
• Support with new staff on-boarding, and scheduling of briefing with relevant departments and assist in email address requests for new staff. 
• Guide and orient new staff on completing all mandatory online training and provide a report on their progress and support in Issuing contracts for both casual workers and full-time workers 
• Support in the Management of employee records on NRC People at the area office  level 
• Issuance of stock requests to the relevant department, updating, and sharing the stock report monthly. 
• Support in maintaining a clean and safe work environment for staff.
• Ensure that office and guest house supplies are requested and timely distributed. 
• Tracking of NRC Tracking tools (Timesheet, Payslip, Stock, Inventory, annual Leave, circumstantial leave, other leaves, etc.) and report monthly.
• Preparing and circulating the Minutes from staff meetings 
• Booking of hotel accommodations for visitors and maintaining cordial relationships with vendors and service providers.
• Predation of payment schedules on time and ensuring approvals by the AM and Finance departments. 
• Supervising of the cleaners and the cook 
• Any other task assigned by the Line Manager 

  Professional competencies: 

• 2 years of experience working as a Support Function in a humanitarian/recovery context 

Context/ Specific skills, knowledge, and experience: 

Behavioral competencies 

The employee will be accountable for the responsibilities and competencies according to the NRC Performance Management Manual. The following documents will be used for performance reviews: 

•             The Job Description 

•             The Work and Development Plan 

•             The Mid-term/End-of-trial Period Performance Review Template

•             The End-term Performance Review Template

•             The NRC Competency Framework

What’s in it for you? 

Join a work culture that empowers every employee to share ideas and take responsibility: 

At NRC we think creatively. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative. 

Learn on the job: NRC's collaborative working style favors the exchange of good practice and lessons learned. At NRC, employees learn on the job and are encouraged to look for opportunities to develop new competencies. NRC managers prioritize the quality work and the competency development of their staff. This entails giving newcomers a good start, following up, training and mentoring employees to allow them to perform well in their current job, and offering learning and development programs. 

Additional Information: 

 Duty Stations: Jos, Plateau State Nigeria 

Duration of contract: 12 Months.

Grade Level: Grade 4 in NRC's grading structure. 

Reporting line: Human Resource and Administration Team Lead

Travel:  N/A

This position is open to Nigeria Nationals only. We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline. Female candidates are strongly advised to apply.  The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.  Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.  At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.  Together, we save lives and rebuild futures. Safeguarding is central to NRC’s work. We expect all employees to:  • treat everyone with respect and dignity  • contribute to building a safe environment for all  • never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)  • always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH

The Norwegian Refugee Council (NRC) Geneva leads NRC’s representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14’000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavors to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.

NRC seeks to engage with all relevant actors in order to promote the full respect for the rights of displaced and vulnerable people; secure and maintain access for humanitarian operations and promote the achievement of durable solutions. NRC Geneva, with the Internal Displacement Monitoring Center (IDMC), are NRC’s primary presence in Geneva.