HR Assistant (G4)

Background

The Support Programme for Ukraine (SPU) has been established in order to continue to support the Ukrainian Government’s reform efforts, provide a platform for continued Ukrainian efforts in implementing OSCE commitments.

This post is financed from the Extra Budgetary SPU project under the OSCE Conflict Prevention Centre (CPC) at the Secretariat (SEC). The SPU is planned to run until July 2025. The post is subject to the availability of funds, as well as an extension of the project duration.

Please note that this post is located in Kyiv, Ukraine.

Tasks and Responsibilities

Under the direct supervision of the Associate HR Officer, the incumbent performs the following duties:

1) Assistance to the Associate HR Officer in all matters related to recruitment of the staff and consultants: drafting and posting Vacancy Notices in Taleo recruitment platform and social media; long-listing candidates, arranging interviews, sending out written tests, participating in the interviews as a Secretary to the Interview Board, in particular taking notes and drafting selection reports, collecting references, updating requisition statuses in Taleo, and communicating the recruitment results to the candidates;

2) Maintenance and filing of correspondence and other materials in the respective folders, and keeping files in good order; records archiving, as instructed; follow up on staff queries and correspondence;

3) Administration of the signatory process of the Special Service Agreements, Purchase Orders and other consultancy related documents, their records and files maintenance;

4) Administration of the consultancy roster / database;

5) Assistance to the Associate HR Officer in all matters related to the staff Learning and Development (L&D) administration; informing staff on the new L&D opportunities, collecting L&D requests and submitting them to the L&D Committee, assisting with training arrangements and maintaining records of training interventions;

6) Preparation of HR Newsletters, presentations and other communication and visibility materials;

7) Performance of other duties as assigned.

Necessary Qualifications

• Completed secondary education supplemented by human resources training or other type of training relevant to the job;
• Minimum three years of work experience related to human resources, recruitment, talent management, staff development or administration, either in public service, private entrepreneur, non-profit sector or international organization;
• Experience in participating in sourcing projects, utilizing social media, and/or delivering workshops / presentations, and creative writing skills would be an advantage;
• Computer literacy with practical experience in Microsoft applications. Experience in the use of IRMA/Oracle or another ERP software is an asset;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Excellent oral and written communication skills in English and Ukrainian.



Remuneration Package

Monthly remuneration, subject to social security deduction, is USD 1,344 as per the relevant OSCE salary scale; the salary payment is effected in EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information