Local Consultant - Support Services Consultant (SSAs)

Background:

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counterterrorism, and economic and environmental activities. All 57 participating States (pS) enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the Field Operations (FOs), and, as appropriate, to other OSCE institutions and bodies. The Office of Internal Oversight (OIO) is part of the OSCE Secretariat and is responsible for planning and delivering internal audits, investigations, and independent evaluations of the Organization’s activities. The work of OIO assures the adequacy of governance, risk management, and internal control, ensures compliance with the Organization’s internal control framework, and enhances performance and the efficiency and effectiveness of operations.

Objective of Assignment:

The OIO is seeking consultants to provide administrative, operational, analytical, and coordination support to its internal oversight functions, including support to internal audits, evaluations, and investigations. The selected consultant(s) will work under the supervision of the relevant oversight manager(s) and in close coordination with OIO team members, supporting the implementation of the 2026 Internal Oversight work plan.

Duration of Assignment:

The planned during of the SSA support services for each oversight function (Internal Audit, Evaluation, Investigation) is for a period of maximum 9 months. Remuneration will be based on the specific tasks and deliverables for each position/ oversight function, and in accordance with the OSCE established rates for SSAs support services.

Tasks and Responsibilities:

Under the supervision of the designated manager within the respective OSCE’s internal oversight function (Internal Audit, Evaluation or Investigation), the consultant(s) will support the following activities:

Support the preparation and organization of meetings and briefings:
• Support the organization of meetings, briefings, and consultations related to specific oversight activities;

• Prepare agendas, workplans, timetables, background notes, presentations, and meeting summaries as required;

• Assist with note taking, transcription, translation and/or coding as required.

Support records management, monitoring, and communication:

• Support the collection, compilation, validation, and analysis of data and information related to OIO’s key performance indicators, and related reporting.

• Maintain and update tracking tools, databases, and repositories and support classification and records management in line with internal policies and guidelines.

• Support the development of communication products related to oversight work, such as summaries, briefing notes, presentations, and visuals.

Deliverables:

Ensure that OIO Work Products are detailed, solid, and well grounded; that communication outputs are accurate and well drafted; that information published on the intranet and internet is kept up to date;

Ensure that Missions, Interviews, Field Visits, focus groups, and workshops related to ongoing Investigations, Audits, Advisory engagements and Independent Evaluations are well organized and prepared;

Ensure that document and data requests are communicated to clients on time; that relevant data is accurately stored and prepared for data analysis; that analysis is performed through the use of relevant software and tools; and that conclusions derived from data analysis are consistent and correctly formulated;

Ensure that meetings with Auditees and Evaluation Focal Points are duly prepared and organized; that information is shared with relevant stakeholders; and that responses to requests for advice are well coordinated;

Ensure that outputs and outcomes of the Evaluation Unit’s work are monitored through the collection of data on KPIs.

Necessary Qualifications:

Remuneration Package:

Remuneration will be based on the selected consultant's/expert's qualifications, experience, the tasks and deliverables for this position and in accordance with the OSCE established rates.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information