The Position:
The Freight Management Associate position is located in the Logistics Management Services (LMS) Team within Pillar 2 โ Supply Operations in the UNFPA Supply Chain Management Unit (SCMU). The position reports directly to the Senior Freight Management Associate. The Freight Management Associate will work closely with other SCMU colleagues, the new integrated HQ division (name To Be Decided), the Humanitarian Response Division, other HQ Business Units, the Regional Offices and the Country Offices and with a number of external partners.
The position provides a supporting role to ensure an efficient logistics service for UNFPA commodities procured globally and at the local level
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPAโs strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to โbuild forward betterโ, while addressing the negative impacts of the Covid-19 pandemic on womenโs and girlsโ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
In general, the Freight Management Associatewill provide foundational support and ensuring smooth operational execution of practical, day-to-day aspects of the freight services function.
You would be responsible for:
You will be responsible to support the Senior Freight Management Associate with:
A. Foundational support and ensuring smooth day-to-day freight services function to achieve:
- Keep track of all freight-related activities for internationally procured commodities, including LTAs, suppliers, and common interagency freight solutions.
- Offer expertise and guidance to both internal and external stakeholders on logistics and shipping-related matters.
- Monitor shipments, update UNFPA Country Offices and external partners on status, and proactively address any potential delays or disruptions.
- Work with other freight management team members to enhance process efficiency, optimize resource use, and lower freight costs.
- Participate in relevant coordinating forums (e.g., Logistics Cluster) to strengthen UNFPA's logistics function.
- Make logistics decisions considering urgency, product-specific requirements, specific challenges of origin/destination, procedural requirements, and best industry practices in the humanitarian context.
- Coordinate with relevant partners and networks for optimal delivery of humanitarian supplies.
- Ensure smooth collaboration between customs clearance agents and international freight service providers for prompt customs clearance and delivery in humanitarian responses.
- Engage in discussions with Freight Forwarders, Logistics Cluster, and other UN agencies in the humanitarian logistics field.
- Support and implement activities related to UNFPAโs Governance, Risk, Compliance and Reporting function.
B. Capacity Strengthening
- Support the implementation of UNFPA's capacity-strengthening initiatives.
- Train supply chain professionals whenever possible and support their development through sharing knowledge and experience.
C. Thought Leadership, Knowledge Sharing and Advisory
- Appreciate UNFPA's supply chain thought leadership through awareness and incorporating such initiatives into the overall approach to day-to-day activities.
- Actively contribute to an environment of knowledge retention and sharing by following best practices for supply chain implementation.
- Support improved supply chain execution by incorporating best practices and continuous improvement into day-to-day activities.
D. Partnerships and Resource Mobilization
- Support UNFPAโs value proposition and relationships with donors and partners.
- Assist with the preparation of SCMUโs resource mobilization proposals in particular with data and analysis.
E. Collaboration and Representation
- Maintain effective collaboration with relevant stakeholders within UNFPA to ensure coordinated and effective tailored solutions for each area of intervention.
- Maintain relationships with supply chain counterparts with the purpose of increasing the efficiency of UNFPAโs supply chain function.
- Attend and participate as required in SCMU and UNFPA in meetings related to supply chain management functions.
F. Carry out any other duties as may be required by the Chief, SCMU.
Qualifications and Experience:
Education:
- Completion of Secondary education is required.
- A University degree at Bachelor Level in Supply Chain Management, Business Administration, Procurement, Logistics, Transport Planning, International Commerce, or equivalent field is an asset.
- Qualification at Chartered Institute of Logistics and Transport (CILT-UK) Level 3 Certificate in Logistics and Transport is an additional advantage.
Knowledge and Experience:
- Minimum 6 years of relevant progressively responsible experience in public or private sector managing international freight operations including air, sea, and land transportation modalities where:
- At least two (2) yearsโ experience in managing international health supply chain operation with components of temperature sensitive logistics.
- Candidates with hands-on experience working in development and/or complex humanitarian operating environments in low-resource countries are considered a strong asset.
- Knowledge of global supply chain security, risk management, and compliance regulations is required.
- Strong interpersonal skills and capability to develop and maintain broad diversified partnerships is required.
- Basic proficiency in project management skills is an asset.
- Experience using Enterprise Resource Planning (ERP) is required.
- Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesize complex supply chain documents for both technical and non-technical audiences is an asset.
- Experience in supporting the implementation of logistics business transformation projects, especially those involving digitalisation and technological innovation is an asset.
Languages:
Fluency in English is required. Working knowledge of another official UN language is an asset.
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
Functional Competencies:
- Strong project management skills, involving collaboration with internal and external stakeholders
- Knowledge of global supply chain security and compliance regulations
- Proven experience in public or private sector managing international freight operations including air, sea, and land transportation modalities
- Proven experience in managing international health supply chain operations
- Ability to communicate effectively in writing and verbal
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.