Starting date: 04/15/2020
Duration: Open ended contract
Location: Headquarter of Solidarités International, Clichy (France). With short missions on the field.
SOLIDARITES INTERNATIONAL (SI) is a non-profit and humanitarian organization founded in 1980 and working in areas of conflict and natural disasters. Its main aim is to provide quick and effective support for people in life-threatening situations by meeting their vital needs: water, sanitation, food security and shelter. After responding to emergencies by supplying assistance directly to those in need, we help vulnerable people until they regain their livelihoods and the autonomy needed to tackle the challenges of an uncertain future with dignity. These efforts would not work properly, or even be possible, without the fierce determination to constantly respect the humanitarian principles of humanity, independence, impartiality and neutrality.
You already have more than 5 years of humanitarian experience between headquarters and the field? You are familiar with project engineering (project cycle, logical framework...), contract cycle (concept notes, project proposals, reports, audit) and main institutional donors strategies? You have a very good knowledge of the donors’ environment and their requirements? You are passionate about the Middle East context? Come and join us at the Transparency and Institutional Development (TID) department!
The Transparency and Institutional Development (TID) Unit is a new department of SOLIDARITES INTERNATIONAL whose primary mission is to ensure a high level of transparency and accountability to our external partners in the implementation of our humanitarian activities.
As part of the 2018-2020 strategy, SI has decided to progressively differentiate programs management and the management of the contractual and financial accountability. A restructuring of the operational desks is in progress, including the creation of a new support position of “Donor Accountability and Development Manager”, focusing specifically on:
Developing & managing funding partnerships,
And contract and grant management.
Under the hierarchical authority of the TID Director, while being part of the Middle East Desk team, the position holders will support the design and coordination of project proposals, as well as the oversight of reporting phases. They will also actively participate in the development of the desk's fundraising strategy, the identification of funding opportunities, and the development of internal tools and guidance note on donor procedure and external compliance.
Financing strategy: Analyze eligibility and relevance of the funding opportunity looking at SI global and country strategies; in collaboration with the Desk (Manager and PM), anticipate resources and support needed to access the funding opportunity; and support the Desk Manager in the development of a broader fundraising strategy for missions.
Project Development: Provide support to country teams for the design, the writing, and the submission of project proposals and concept notes, in collaboration with the Program Manager.
Contractual and Grant management: Contribute to review the terms of contract with donors or prime recipients before signature; lead in writing Sub-Award Agreements; oversee that interim and final narrative reports are prepared on time and validate final reports before submission; and more generally, manage the contract/submission cycle monitoring, facilitate kick-off meetings, follow-up and closure meetings.
External compliance: Ensure that final and intermediary narrative and financial reports, respect donors guidelines; in coordination with the desk team (Finance, Program, Logistics) and Finance Department (DAF), answer to due diligence processes conducted by donors or Prime recipients at HQ level, and provide support to field teams to answer due diligence exercises at field level; analyze donor procedures, and inform relevant departments of compliance challenges, including compliance issues with internal procedures ; develop internal guidance on donor procedures to facilitate compliance for all the relevant staff (HQ/Missions).
External representation towards donors: In close collaboration with the Desk Manager, ensure external communication with donors, in particular on contractual issues.
Position in the organization chart (hierarchical and functional relationship) :
The job is under the hierarchical authority of the Transparency and Institutional Development (TID) Director, and under the functional supervision of the Geographic Desk Manager.
The job position has a strong functional link to the whole Middle-East Desk team (Program Manager, financial management officer, logistics officer).
The job position is strongly linked to all members of the TID (Donors officer, compliance officer, public partnership officer…)
Functional supervision: Desk Program Management Assistant, Grant Managers and/or Reporting and Communication Officer on the field.
Minimum 5 years’ experience in the humanitarian action field, development cooperation within an association, a non-governmental organization, an international or regional organization, or institutional donors. International experience is required.
A strong knowledge of institutional donors' funding modalities, their contractual management and reporting guidelines is essential, especially for the following donors: OFDA/USAID, European Union/ECHO, AFD, United Nations agencies (OCHA, UNICEF, UNHCR), CDCS.
Ability to synthesize and disseminate information
Very good writing skills in French and English
Aptitude for external representation
Rigor and autonomy
Good stress management
Flexible and pragmatic by nature, with a sense of humor, you are known for your interpersonal skills, patience and mediation. You are a team player, pedagogue, conscientious and have good practical sense.
- Experience in programme management/programme monitoring and team management in the field for a humanitarian NGO.
- A good knowledge of the contexts specific to the geographical area concerned (Syria, Iraq, Yemen, Lebanon).
- Demonstrated experience in contract management on OFDA contracts is a significant advantage.
- Exposure to and management of partnerships with international and/or local NGOs (consortium) is also an undeniable asset.
- Job based at the Headquarter of Solidarités International, at Clichy la Garenne (Metro Mairie de Clichy) with short missions on the field.
- Open ended contract
- Gross monthly salary : from 2 880 to 3 000€ depending of the experience of the candidate
- 12 days of TOIL day/year
- Health Insurance (80 %), meal voucher (60%), transport tickets (50%) paid for by the association.