The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And itโs girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support childrenโs rights from birth until they reach adulthood. And we enable children to prepare for โ and respond to โ crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Accountabilities
- Prepare cheque after checking all financial documents are reviewed & approved.
- Prepare payment voucher, cash receipt, withholding tax voucher for suppliers, purchase order, journal vouchers, and submit the hard copy to be reviewed & approved.
- Prepare monthly budget vs Expenditure reports per source and update project coordinators, PAM and PA Finance coordinator for timely utilization.
- Prepare Monthly payrolls for staffs on timely basis.
- Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.
- Conduct surprise cash counts handled by cashier/s and report to the Program Area Finance Coordinator directly.
- Keep separate records of all fixed asset purchase with program, sponsorship and projects.
- Responsible for the timely settlement of cash advance and report to the Program Area Finance coordinator if there is any delay;
- Perform timely payment of Tax and Pension fund.
- Conduct regular monitoring visit to partnersโ offices, to provide technical assistance on finance management and assess whether grant funded projects are properly managed by partners
- Engage in partnership document review and liquidation.
- Replace the task of cashier in his/her absence/when necessary.
- Keep proper documentation
- Perform any other related duties assigned by immediate supervisor.
Dealing with Problems:
- The post holder will engage in various PA and sub-office transactions processing coming from programme coordinators/officers and this needs strong knowledge of case management and how to prioritize the same.
- Making the necessary precautions while travelling with huge cash transactions.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan Internationalโs Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan Internationalโs safeguarding and GEI policies;
- Ensures that Plan Internationalโs global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
- Ensures that Plan Ethiopia contributes to Plan Internationalโs global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted
Leadership and BUSINESS management COMPETENCIES
LEADERSHIP COMPETENCIES
- Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
- Set high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
- Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.