Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action โ helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Program / Department Summary
The Mercy Corps Finance Department is responsible for all financial functions in, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corpsโ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
Working in the Finance Department under the direction of the Finance and compliance Director, the Finance Manager will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary responsibility for managing the monthly accounting cycle. This position will provide support in budgeting at different level and support F&C director in finalization of management and donor reports.
Essential Job Responsibilities
Strategy & Vision
Recognize opportunities for innovative action and create an environment of empowerment.
Set direction by prioritizing and organizing actions and resources to achieve objectives and contribute to country-wide strategy development.
Personal Leadership
Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.
Maintain high ethical standards and treat people with respect and dignity.
Demonstrate an awareness of his/her own strengths and development needs.
Representation
Interface with the (donor) representatives to convey information about programs as appropriate.
Communicate with our partners, as well as any sub-grantees, to verify their systems and that they understand and follow all appropriate procedures and archiving.
Participate in sharing best practices with NGOs and governmental agencies.
Team Management
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
Supervise, hire and orient new team members as necessary.
Provide team members with information, tools and other resources to improve performance and reach objectives.
Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Operations โ Financial and Budgeting
Ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures.
Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
Provide monthly standard accounting submissions to Mercy Corps management/HQ including general ledger files, account reconciliations, expenditures by Fund code/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.
Provide monthly management reports to the Director Finance & Compliance and Program Managers, including expenditures by fund code, and other financial information, in a timely and accurate manner.
Manage the month end accounting close process, ensuring the accuracy and completeness of the ledger, sub journals and all supporting documentation in all country offices.
Prepare month-end balance sheet account reconciliations.
Assist the Finance Director in responding to audit inquiries.
Develop annual fiscal year budgets with the Director Finance & Compliance and develop and implement grant budgeting and forecasting systems with Program Managers.
Develop and prepare budget for new proposal in line with donor budget format and requirements.
Provide Budget Vs Actual reports monthly to program heads and discuss for the updated projection.
Involve in the grant close out meetings and coordinate with program heads for all financial, subgrant and compliance issues before grant close out.
Maintain relationship with financial service providers (FSP) in regard to timely transfers of payments.
Security
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Team Management
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
Supervise, hire and orient new team members as necessary.
Provide team members with information, tools and other resources to improve performance and reach objectives.
Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Supervisory Responsibility
Finance Coordinators, Finance officers and Finance assistant.
Accountability
Reports Directly To: Finance & Compliance Director
Works Directly With: Subawards Team, Business development Manager, Program managers and Director of Programs
Knowledge and Experience
A BA/S or equivalent in accounting or finance required; advanced degree preferred
Five years of general ledger accounting, reporting and budgeting experience is required.
Three yearsโ experience in the Finance Department of an international NGO is preferred.
Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
Advanced computer skills in MS Office programs, particularly Excel.
Prior management experience and strong organizational skills.
Excellent oral and written English skills.
Success Factors
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Finance Manager must be willing to travel to Mercy Corps field offices and project sites.
Living Conditions / Environmental Conditions
The position will be remotely based in home of record where MC operates in Asia.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the worldโs most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.